HR Administration Intern

PIPECARE Group of Companies  is looking for a HR Administration Intern to join our team in Zug, Switzerland.
By providing technology and service focused solutions to the international arena of the Oil and Gas industry, the PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 25 years.

Industry/sector: Oil & Gas / In Line Inspection services.

HR Administration Intern is responsible for providing administrative support to the Human Resources team by assisting with employee records, HR documentation, onboarding activities, training administration, and HR systems. This internship offers hands-on experience in HR operations while ensuring confidentiality, accuracy, and excellent internal customer service.

Role Overview
We are looking for a detail-oriented and proactive HR & Office Administration Intern to support our Zug team across human resources, office administration, and day-to-day financial administration. This 12-month paid internship offers real, hands-on exposure to international HR, finance, and business operations in a fast-paced global company. You will work closely with the HR and finance teams while ensuring confidentiality, accuracy, and excellent internal service.

We are only considering the candidates who are based in Switzerland.

Key Responsibilities:
HR Administration:

• Assist with preparing employment letters, contracts, and HR documentation.
• Maintain and update employee personnel files (electronic and physical).
• Support the onboarding process by preparing new hire documentation and orientation materials.
• Assist with employee offboarding documentation and record archiving.
• Ensure HR records are complete, accurate, and properly filed.
• Respond to routine employee HR inquiries and support leave, attendance, and other HR administrative processes
• Prepare HR reports, spreadsheets, and administrative trackers, and support payroll preparation by compiling required documentation
• Assist with HR projects and process-improvement initiatives

HR Operations Support:

• Respond to routine employee HR administration inquiries.
• Assist with leave, attendance, and other administrative processes.
• Prepare HR reports, spreadsheets, and administrative trackers.
• Support payroll preparation by compiling required HR documentation, as assigned.

General Administrative Support:

• Organize HR files and maintain document confidentiality.
• Schedule meetings and prepare meeting minutes when required.
• Assist with HR projects and process improvement initiatives.
• Perform other administrative duties assigned by the HR team.
• Support daily office operations and general administration
• Coordinate meetings and schedules, prepare meeting minutes, and manage office communication

Finance & Bookkeeping Support

• Assist with invoice processing, expense reports, and basic bookkeeping
• Perform accurate data entry for financial and administrative records
• Support accounts payable and receivable processes
• Assist in reconciling financial records and preparing reports
• Ensure confidentiality and accuracy of all HR, financial, and company information 
• Qualifications:
• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Willingness to learn HR processes and systems.
• Ability to manage multiple tasks and meet deadlines.

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube

SMART AI CALIPER - Inspection experience like never before

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.