Order & Delivery Coordinator - C-UAS

Your next mission

Anchor our system deliveries. Connect internal teams seamlessly – so our life-saving radars reach the front lines without delay.

As our Order & Delivery Coordinator (C-UAS), you run the administrative engine behind dispatching our IRIS radar systems. You take charge of order flows in Odoo ERP, align documentation, and organise clean internal handovers from Operations to dispatch readiness. Working alongside Project Management, Customer Success, and Operations, you keep our internal gears turning smoothly. Your sharp attention to detail ensures our teams stay focused and our radars deploy on schedule.

What you'll do

• Order processing and data integrity: Process incoming sales orders in Odoo ERP across the entire lifecycle. Verify system data, hardware configurations, and commercial terms with high accuracy. Maintain order statuses, serial numbers, and delivery confirmations daily.

• Compliance and export documentation: Compile and verify complete delivery documentation packages before dispatch. Review export control paperwork, QA certificates, shipping manifests, and packing lists. Ensure every system leaves our premises with watertight paperwork.

• Logistics coordination and internal handovers: Coordinate handovers with the Warehouse and Logistics crew with complete shipping files. Monitor dispatch statuses once Operations releases each radar system. Keep internal handovers structured, clean, and ready for physical freight execution.

• Cross-functional status tracking: Supply real-time ERP delivery status updates to Project Management and Customer Success. Share accurate tracking data and handover packages across departments. Monitor administrative workflows proactively to eliminate handover bottlenecks and protect dispatch targets.

What you bring

• Vocational degree (MBO Level 4 / Associate degree) or equivalent practical experience in administration, supply chain, or logistics

• 3+ years of experience in administrative support, order processing, or logistics coordination, preferably within a high-tech manufacturing or hardware environment

• Practical experience working with ERP systems and databases (experience with Odoo is a strong advantage)

• Experience handling compliance or logistics paperwork, such as shipping manifests, export control documentation, or QA certificates

• Strong command of English (both written and spoken) and working proficiency in Dutch is considered a strong asset

• High attention to detail with a methodical approach to data accuracy and documentation

• Strong organisational and coordination skills to handle multiple handovers efficiently

• Collaborative, supportive mindset suited for cross-functional internal operations

What we offer

• Working for a Great Place to Work® certified company;

• Comprehensive pension plan;

• Commuting allowance;

• 30 days of paid holiday leave (with the possibility to buy 3 additional days);

• Opportunities to develop your skills even further through training and certifications;

• High quality laptop/desktop, monitor, headphones, and any other equipment necessary for your role

• An international team of 30+ nationalities, full of high performance colleagues you can exchange experiences with and learn from. As well as having a lot of fun in our social events and Friday drinks!

Robin Radar is a defence technology leader in detecting, tracking and classifying drones and other small airborne objects. Our radars and software protect military sites, borders and critical infrastructure from drone threats, and also help prevent bird strikes in aviation and reduce the impact of wind farms on wildlife. Our work shows up at defence and security sites, airports and wind farms around the world.

We're one of the top 10 fastest-growing companies in the Netherlands, with a crew of bright minds across 30+ nationalities. Growth doesn't mean we lose the plot – eyes on the skies, feet on the ground. Our values keep us grounded: WE TRUST. WE OWN IT. WE AIM HIGH.

Want to work on next-level radar tech, solve real problems, and never have to pretend your job has meaning?

You'll fit right in – we're saving you a seat.