University Records Coordinator - Office of Enrollment Management

Job Description Summary

This position oversees registration, enrollment, academic records, data processing, reporting, policy guidance, and the provision of academic information while supporting faculty and student services staff in resolving procedural issues.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001175 EVPAA Office Of Enrollment Management

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

40,086.00 - 54,162.00 - 68,136.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This position reports directly to the Associate Registrar. This position performs all duties associated with the registration and enrollment practices, data processing and reporting. Establishes and maintains academic records according to recognized policies and procedures, recommends changes in policies and procedures to improve programs. Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Provides academic information to internal offices, licensing boards, and state and federal agencies.   
   

Job Duties:

Records: Establishes and maintains computer and hard-copy student records according to established policies and procedures. Responsible for the accuracy of student academic data. Analyzes and prepares student data and generates statistical reports as requested by the program to internal offices, licensing boards, and state and federal agencies.  Prepares, writes, and maintains office procedures specific to assigned academic programs. 25%

Registration: Activates courses, registers students, records and verifies grades for all students in assigned college(s). Performs grade audits to ensure all students are achieving the required GPA to maintain enrollment.  Evaluates functional procedures continually, makes recommendations concerning improvements, updates procedural manuals and assists in timely implementation of any changes. 25%

Graduation & Transcripts: Performs degree audits to ensure all graduating students have completed necessary degree requirements. Receives and Processes degree verification and licensure boards. Some of these may not reside in the current student database and will require microfilm research. Activity entails ensuring that forms are completed using accurate records, as well as answering questions from students and/or alumni.  Routinely provides accurate academic transcripts for use by administration as well as transcripts to be included in applications for licensing by health regulatory agencies.  15%     

Communication & Policy:  Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Advises college-level student services coordinators regarding course requirements, university policies, program degree requirements, student holds. Communicates with college faculty and staff. Independently makes decisions regarding release of academic information based on compliance with Family Educational Rights and Privacy Act (FERPA) and university policy.  20%    

Archiving: Creates permanent archive files. This duty will include all scanning and linking of all archived paper copies of the Progress Committee letters of discipline, grade changes, Dean’s letters, Leave of Absence/Withdrawal and dismissals for students who leave programs.  In addition, scanning and linking all new course request forms. 10%Provides guidance to faculty admission committee members during regularly scheduled committee meetings. Prior to each meeting, performs independent analyses of computer reports that show applicant eligibility profiles to determine inaccuracies. Takes steps to correct any problem area. 5%

Other Duties: Participates in general OEM functions, including but not limited to: collaboration between teams, Commencement preparation and execution, special workshops, and any other situational duties as assigned. Seeks out and takes advantage of opportunities for professional development. 5% (Essential)

Additional Job Description

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and one year experience in student services programs.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Frequent)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 50 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas. (Infrequent)

Additional New Requirements:
Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees