HR Advisor

POSITION DESCRIPTION

Job Title

HR Advisor

Reports to

Director of People, Safety and Culture or HR Business Partner

Job purpose

This job exists to: Assist the management team in all HR matters to ensure that Ritchies follows due process and adopts good people management principles.

Support and regularly visit site-based teams as the HR team are partners to the business.

Advise on HR issues to minimise risk and exposure to Ritchies.

What am I supposed to do?  [Key Performance Indictors for this role]

What are the outputs?

Health, Safety & Wellbeing

·    Take all practicable steps to ensure personal safety and the safety of others as a matter of priority.

·    Follow health, safety &wellbeing processes and always maintain a safe workplace for yourself, customers, employees, and all visitors.

·    Contribute and participate when required in health, safety & wellbeing meetings, minimise risks and report all hazards, incidents, and near misses immediately.

·   All incidents, near misses and accidents are reported in a timely manner.

·   Attend regional health, safety & wellbeing meetings and ensure HR team is updated.

HR Advisor

Collaborate within the HR Team.

Depot Support

·     Provide HR support in depots.

·    Assist with the annual appraisal and Remuneration review process.  Ensure line management follow the process and maintain the appropriate records.

·    Assist the business with performance issues including performance management processes.

Recruitment

·     Liaise with recruitment to manage vacancies.

·     Take an active role in short and long-term resource planning assisting interviewing as required.

·    Support the succession planning process.

·    Draft and advise on operational position descriptions.

Onboarding/ offboarding

·     Take ownership and manage any employees transferring to Ritchies during contract mobilisation.

·    Conduct leaver interviews.

Data

·     Review HR reporting KPIs and develop continual improvement strategies and work plans.

·     Ensure HR records are accurate.

·     Provide HR integration to payroll guidance and support.

Process

·     Create new HR processes appropriate to Ritchies as required.

·    Create guidance on general HR related issues such as mentoring, staff referrals and employee benefits.

·     Create training plans (using appraisal data) and maintain a training schedule. 

BAU and Projects

·     Implementation of the HR Plan and achieve the Annual Calendar milestones.

·     Other initiatives as requested by the Director of People

·   Collaboration within the HR team.

·   Ritchies depots have consistent and reliable HR support.

·   The onboarding process and offboarding processes are managed.

·   Employee records are current, accurate and up to date (including IEA, PDs, drivers’ licenses, p-endorsements, health checks, criminal checks and training records).

·   Finance is informed of all changes in employee information that will affect payroll.

·   HR BAU programme is managed and delivered on time.

·   Reporting is accurate and delivered on time.

Other Responsibilities & Projects

·    Always maintain the integrity of Ritchies.

·    Uphold confidentiality on company related matters and work within the company defined policies and procedures and the laws of New Zealand.

·    Assist with other duties as required and reasonably requested.

·    Participate in special projects as necessary.

·    Continually explore ways to enhance your own and team’s way of working for the benefit of the business.

·    Comply with all company policies and procedures.

·   No breaches of confidentiality

·   All projects or other duties delivered on time and in budget.

·   Policies and procedures always followed and maintained.

Skills / Knowledge / Experience

Essential

Desirable

·   Experience in HR.

·   Good communicator and team player.

·   Excellent people focus.

·   Flexible and resilient approach.

·   A positive attitude.

·   Discrete and trustworthy.

·   High attention to detail.

·   Ability to think on your feet and manage multiple priorities.

·   Excellent computer skills (ability to input data into systems and run reports and strong excel knowledge).

·   Ability to create new systems and processes.

·   Proven ability to meet deadlines and deliver under pressure.

·   Experience in the Public Transport or Front Line Employee Sectors

·   Professional HR qualification