Business Support Assistant

DEADLINE FOR APPLICATIONS

26 November 2026-23:59-GMT+07:00 Indochina Time (Phnom Penh)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

This vacancy announcement is for Nationals from Cambodia Only.

Position Title:                           Business Support Assistant

Type of Contract:                     WFP Service Contract

Grade:                                        SC-5 (equivalent to GS-5)

Duty Station:                             Phnom Penh, Cambodia

Duration:                                  ASAP for one year (There is no expectation of contract extension

upon completion of the project tasks)

Reporting Line:                        This position will fall under the direct supervision of the Senior

Finance Associate in the Support Services Unit.

BACKGROUND AND PURPOSE OF ASSIGNMENT:

WFP Cambodia is implementing its Country Strategic Plan (CSP) through integrated programme and operational support functions that enable efficient, accountable and sustainable delivery of assistance. Within this context, the Business Support Assistant will provide business and administrative support across programme, focusing on partnership documentation, procurement coordination, and donor reporting. This role is critical to ensuring smooth operations and compliance with WFP standards, enabling technical teams to focus on programme delivery and impact.

KEY RESPONSIBILITIES:

 

1.       Partnership Agreement Support

·         Provide administrative support in preparing, reviewing, and finalizing Partnership Agreements, Field Level Agreements (FLAs)..

·         Ensure agreements comply with WFP’s rules, donor requirements, and internal procedures.

·         Track timelines, deliverables, and clearance processes for partnership documentation.

 

2.       Finance, Procurement & Administration

·         Support procurement processes, including requests, purchase orders, deliveries, invoices and payment follow-up.

·         Maintain accurate financial, procurement and administrative records and supporting documentation.

·         Liaise with Finance, Logistics and other teams to resolve pending transactions and administrative actions.

·         Support financial checks, reconciliations and preparation of documentation for audits and reviews.

 

 

3.       Reporting, Monitoring & Documentation

·         Track partner financial and narrative reports, deliverables and other requirements under agreements.

·         Consolidate partner submissions and support preparation of reports, briefs and management updates.

·         Maintain organized files and trackers, and flag missing information, discrepancies or overdue actions.

·         Support monitoring of unit workplans and follow up on agreed deliverables.

 

4.       Programme & Team Support

·         Organize workshops, missions, and coordination meetings, including logistical arrangements.

·         Maintain filing systems for agreements, procurement records, and programme documentation.

·         Provide day‑to‑day administrative support to the programme team, ensuring smooth internal workflows.

·         Provide support in consolidating the initial draft of the joint unit workplan, monitor deliverables, and update as required

 

5.       Other Required Responsibilities

·         Collaborate with WFP Country Office communication focal points to support any events, including donor and government joint field visits. This includes coordinating with the Area Office to schedule field visits and manage related logistical arrangements.

·         Perform other activities as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has a minimum of five years relevant experience in Administration, procurement, managing partner, or related operational functions.

• Has experience utilizing computers, including Microsoft Office package (e.g., Word, Excel, Power Point) and other standard software packages and systems.

• Has familiarity working with field operations , reporting, programme management, monitoring and evaluation processes.

• Has experience working with different types of external stakeholders at national and sub-national levels.

• Experience in budget monitoring, data analysis, and preparation of management reports to support decision-making and performance improvement.

• Knowledge of the UN rules, procedures and regulations would be an asset.

• undefined

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

 

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in both oral and written communication in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.