Receptionist / Administrative Assistant

What you'll do:

Serve as a professional and welcoming first point of contact for clients, visitors, vendors, and employees entering the office
Regularly answer and manage the main office phone line, professionally directing calls, responding to inquiries, and taking accurate messages
Maintain an organized and welcoming front desk and reception area
Manage conference room scheduling and coordinate daily meeting calendars
Coordinate meeting logistics, including room setup, catering, refreshments, and other meeting needs
Regularly drive to local restaurants, caterers, stores, and other locations to pick up lunches, meals, refreshments, and supplies for meetings, employee events, and company functions
Assist with Lunch & Learn sessions, including scheduling, catering, room preparation, vendor coordination, and other logistics
Support employee celebrations, appreciation events, office gatherings, and company-sponsored activities
Coordinate mail, UPS shipments, internal distributions, and other incoming and outgoing materials
Support bid pickups and deliveries to ensure timely handling of project documents and materials
Coordinate Employee Wellness Program rewards, T&H apparel orders, and other programs involving employee distribution
Maintain and reconcile petty cash records in accordance with company procedures
Coordinate Enterprise vehicle rentals for employees as needed
Coordinate newspaper advertisements and other administrative placements as directed
Maintain business license records, monitor renewal dates, and assist with required documentation and filings
Provide notary services for company documents and related administrative needs
Provide additional administrative and operational support to the office as needed

What you bring:

Associate degree preferred; equivalent education and relevant administrative experience will be considered
2+ years of administrative, receptionist, customer service, or office coordination experience, preferably within a professional services or office environment
A professional and polished approach to greeting clients, answering telephone calls, and interacting with employees, vendors, and visitors
Strong customer service orientation and ability to represent Thomas & Hutton professionally as a primary point of contact for the office
Strong written and verbal communication skills, including professional telephone etiquette
Demonstrated experience with Microsoft Word, Excel, Outlook, and calendar management
Ability to draft letters, memos, emails, and spreadsheets at an advanced level
Experience coordinating meetings, catering, events, and general office logistics
Excellent organizational, time management, and multitasking skills
Strong attention to detail and follow-through
Ability to independently prioritize responsibilities and exercise sound judgment in a fast-paced environment
Ability to appropriately handle confidential and sensitive information
Flexibility and willingness to assist with a variety of office and employee needs as they arise
Valid driver’s license and reliable transportation required; local driving to pick up lunches, meals, refreshments, supplies, and other items for meetings and events is a regular responsibility of this position

Why Thomas & Hutton?

Why Thomas & Hutton?

• Competitive pay plus performance bonus
• Condensed work schedule for better work-life balance
• Top-tier health, dental, vision, and prescription coverage
• 401(k), generous PTO, holidays, and tuition assistance
• Thomas & Hutton University and professional development opportunities

Schedule:

On-site: Monday–Thursday 7:30 a.m.–5:30 p.m.; Friday 7:30 a.m.–11:30 a.m.

This is an on-site, front-office position. Consistent in-person presence is essential to successfully perform the reception, telephone, meeting support, and office coordination responsibilities of the role.