Visit.org

SaaS platform enabling employee-driven CSR experiences

Freelance In-Person Event Specialist - Events & Bookings

Project ManagementConfirmed live in the last 24 hours

ContractTokyo, JapanNo salary listed

About the Job

Requirements

Fluency in English and strong communication skills.
Candidates must be based in Tokyo, Japan.
Availability to work on a contract, per-event basis as needed, with flexible hours including nights and weekends.
Experience in complex, large-scale events and smaller executive-level intimate events.
Demonstrated experience executing events at a high level and continuously improving content and customer experience.
Resourcefulness, grace under pressure, and the ability to solve problems in ambiguous situations.
Ability to think quickly and solve problems during events.
Ability to work independently and stay organized and detail-oriented.
Enjoyment of building customer relationships and providing customer service.
Experience with group facilitation and managing group dynamics.
Willingness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort interacting with large crowds.
Ability to lift, slide, and carry up to 30 pounds.
Ability to stand for extended periods.

Responsibilities

Join virtual planning meetings ahead of each event with the corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, and other parties.
Own onsite event execution by setting up, aligning with the onsite team, tearing down, cleaning site areas, solving problems, and ensuring a high-quality customer experience.
Represent Visit.org at events and serve as an event leader and problem solver.
Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage the check-in process for in-person events and warmly welcome guests.
Resolve issues such as missing supplies, late staff, and technology challenges.
Escalate issues to the Events Team when needed and help solve problems.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Break down after the event, help clean the site, and repackage and ship materials back to the distribution center.
Pack supplies, add shipping labels, and load boxes as needed.

Freelance In-Person Event Specialist - Tokyo, Japan

Visit.org · Tokyo, Japan · Temporary · Posted 2026-10-08

Workplace: on_site

Department: Events & Bookings

Description

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Tokyo, Japan to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Tokyo, Japan, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities:

Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; providing a warm and friendly welcome to guests
Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
Pack supplies and add shipping labels which may include loading boxes

Requirements

Fluency in English and strong communication skills
Based in Tokyo, Japan
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
Self-starter who is organized and detail-oriented
You love building relationships with customers and enjoy customer service
Experience with group facilitation and managing group dynamics
You are able to work flexible hours, including nights and weekends, as needed
Willing and eager to travel to various areas of the local region
You have super strong interpersonal and customer service skills, especially in fast-paced situations
Able to wear many hats and take on varied tasks and projects
Comfort being present and interacting with large crowds
Physical Demands:
Able to lift, slide, and carry up to 30 lbs.
Able to stand for an extended period of time

This is an on location, in person , per event contract role In Tokyo, Japan. This role is open only to those candidates already based in Tokyo, Japan. No relocation packages are offered at this time.

Benefits

Competitive hourly rate
The chance to do meaningful and impactful work
The opportunity to meet with social impact-minded individuals
A chance to build your experience for your resume!
Potential for recurring freelance employment with Visit.org

Apply

Apply at Visit.org

About the Company

Visit.org

SaaS platform enabling employee-driven CSR experiences

Visit.org offers a subscription-based SaaS platform that helps companies boost employee engagement through socially meaningful activities. It provides a library of exclusive experiences worldwide, designed around impact areas employees care about and the UN’s Sustainable Development Goals. The platform supports hands-on volunteering, skills-based volunteering, team-building, learning and development, and wellness programs. How it works: companies subscribe to access the platform, choose experiences, and track participation and impact data in real-time with built-in reporting and survey tools. What sets Visit.org apart is its employee-driven focus, curated experiences tied to global impact goals, and real-time analytics that help measure the effectiveness of CSR initiatives. The company’s goal is to empower organizations to create measurable social impact while improving employee engagement through structured, meaningful activities.

Company size: 201-500
Company stage: Early VC
Total funding: $12.9M
Headquarters: New York City, United States
Founded: 2015

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