Creative Administrative Assistant

Job Description

The Creative Administrative Assistant will have a multifaceted role, one that will support the design, communications and organizational functions of the company. 

Our ideal candidate must be highly organized, process excellent interpersonal, written and verbal communication skills, proficiency in social media, Microsoft Office and experience in Adobe Creative Suite/Cloud, Outlook, must be able to multi-task, be a strategic thinker, self-starter, highly motivated and results driven, with integrity and the ability to work with minimal supervision.

The CAA will support the direct needs of the CEO as well as those of the various departments. The primary Administrative responsibilities include:

• Greeting and processing clients and guests at the office
• Answering phones & email
• Creating and editing presentations and documents as requested. 
• Maintain company office, including supplies, equipment and overall office environment
• Maintain company and CEO schedules
• Attend meetings and keep record of minutes 
• Maintain client and vendor profiles/records
• Schedule meetings, appointments and arrange travel
• Assist in coordinating office events
• Conduct research, compile data and have the ability to present findings in well organized presentation format. 
• Meet with clients, vendors and other individuals/groups on behalf of CEO and/or company
• Research, coordinate and schedule monthly networking events for office
• Provide refreshments for visitors 
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

• Coordinate all request for quotes with various vendors

• Maintain all company and client login credentials, 

• Make copies, fax documents and mail documents as requested

• Assist in identifying, scheduling and coordinating interns and other Creative Think Tank Contributors

• Other administrative duties as required.

The CAA must also possess basic design skills. The primary Design responsibilities include: 

• Designs and produces marketing materials including flyers, offering memoranda, e-mail blasts, invitations, announcements, etc. (using corporate branding standards templates)
• Uses desktop publishing applications to complete assignments involving word processing, page layouts and the creation of charts and computer graphics.
• Imports graphic images and integrates with text.
• Provides primary graphics support for customer meetings, presentations, awards, etc.
• Coordinates graphic production requirements with printers, vendors, and overall publication schedules.
• Works with vendors for quotes, purchase orders, press proofs, and coordinating delivery of final product.
• Maintains all graphic design equipment and software.
• Assist in editing videos for internal projects, as well as client projects

• Manage company social media sites

• Reply to online reviews/comments

• Monitor hashtag feeds & post events.

• Assist in website maintenance

• Maintain company Vlog by capturing and chronicling company wide activities

Qualifications

Excellent verbal and written communication skills.

Detail-oriented, with excellent time management, able to shift priorities.

Team player, problem solver with a positive attitude.

Accepts direction well. Must be able to troubleshoot, think/act immediately and independently. Internet & social media savvy. Ability to multitask, operate efficiently, learn, and adapt quickly.

Forward thinker with a proactive mindset and attention to detail. Self-motivated team player with a desire and drive to learn and grow.

Highly proficient with MS Office

Working knowledge of Adobe Creative Suite preferred.

Able to easily shift priorities in a fast-paced, high-pressure environment

Preferred but not needed

- Experience using Adobe Creative Suite 

- Experience in graphic design

- Knowledge of software upgrades and proficiency in Microsoft Office programs

- Proficient in photo editing

- Experience with videography and video editing software

Additional Information

Pay: $10 - $12/hour

PLUS Performance Bonus

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