Junior Project Controller and Legal Admin

Overview

Arthur D. Little is looking for a motivated full-time Junior Project Controller and Legal Admin based in Poland to support our Eastern Europe (EE) Cluster Finance and Legal activities.The role will primarily focus on contract administration and maintaining the EE Cluster Contract Overview, covering client contracts, freelancer/subcontractor agreements, NDAs and other commercial documentation across the Cluster.The Project Controller will work closely with the EE Cluster Finance and Legal team, as well as consultants and other internal stakeholders across our Eastern European offices. The position provides practical exposure to the commercial, financial and contractual processes of an international management consulting firm.

Responsibilities

Key Responsibilities

• Maintain and regularly update the EE Cluster Contract Overview / contract database.
• Track client contracts and Engagement Letters across the EE Cluster, including contract value, signing status, project dates, payment terms and key contractual information.
• Track freelancer, subcontractor and external resource agreements, including contract periods, fees and documentation status.
• Maintain an overview of NDAs and other legal/commercial agreements across the Cluster.
• Monitor contract status and proactively follow up with relevant internal stakeholders regarding missing, unsigned, incomplete or expiring documentation.
• Ensure executed contracts and supporting documentation are properly organized, filed and easily retrievable.
• Support the EE Finance and Legal team with contract administration and basic contract checks.
• Monitor important contractual dates, documentation requirements and follow-up actions.
• Prepare regular contract status reports, summaries and management overviews for the EE Cluster.
• Assist the Finance team with selected project controlling, invoicing, collection and reporting activities, where required.
• Support other Finance and Legal administrative activities and ad-hoc Cluster initiatives.

Qualifications

What We Are Looking For

• University graduate, preferably from Finance, Business Administration, Economics, Law or a related discipline.
• Availability to work full-time.
• Strong organizational skills with high attention to detail.
• Good working knowledge of Microsoft Excel, Word and PowerPoint.
• Comfortable working with structured data, trackers and documentation.
• Strong communication skills and confidence in following up with stakeholders across different countries and seniority levels.
• Ability to handle confidential commercial, contractual and financial information responsibly.
• Fluent English is essential; Polish and/or German.
• Proactive, reliable and comfortable working in an international and cross-border environment.

What We Offer

• Practical experience within an international management consulting firm.
• Exposure to Finance, Legal and Commercial Management activities across multiple Eastern European markets.
• Opportunity to understand the full commercial lifecycle of consulting projects, from contracting through project execution, invoicing and closing.
• Interaction with Finance, Legal, consultants and senior stakeholders across the EE Cluster.
• Opportunity to develop practical skills in contract management and cross-border business processes.