Associate Director - Hub Accounting

JOB SUMMARY

Manages across a regional Hub the development, implementation, and maintenance of one or more accounting systems and core accounting processes (e.g., journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, and cash flows) in accordance with GAAP policies and procedures. Designs and improves operational procedures and processes to meet financial accounting standards and improve efficiency. Ensures integration of accounting data into systems and supports the objectives of financial analysts through accurate compilation, analysis, and reporting of accounting and revenue data. Participates in annual audits and special projects and may work with external consultants or auditors to provide required information and ensure proper recordkeeping. Selects, develops, and evaluates personnel to ensure the efficient operation of the function. Reports to the Senior Director, Financial and Operational Support.

RESPONSIBILITIES / DUTIES

Complexity & Problem Solving:

• Provides operational leadership to Hub accounting staff and supports coordination with country teams across a geographic Hub.
• Assigns and reviews the work of country office accounting teams, providing guidance and support as needed.
• Monitors and improves the monthly close process by analyzing performance and implementing more efficient procedures and use of available resources.
• Serves as Hub point of contact for audit requests and supports timely provision of required documentation.
• Ensures country office accounting business practices are adequate, documented, and compliant with internal and external requirements.
• Conducts live and virtual trainings on accounting systems and processes and provides mentoring to staff as needed.
• Meets with country office staff to understand how business processes are performed and identifies problems, challenges, and improvement opportunities.
• Coordinates with Corporate Accounting to ensure trial balances are updated for local statutory audits.
• Facilitates timely month-end close and resolution of issues prior to general ledger uploads.
• Ensures financial documentation is filed and readily available per country and organizational requirements.
• Ensures internal system guidelines (e.g., GFAS, DPA, Costpoint, banking portal processes) are followed and aligned; provides training and supports uptake of the TM1 budgeting system as applicable.
• Coordinates closeout reconciliation of projects and clearing of outstanding issues before system close.

Discretion & Impact:

• Exercises judgment within established accounting policies, procedures, and management guidance to resolve moderately complex discrepancies involving data, analyses, and processes within assigned portfolios.
• Makes decisions that impact the team’s performance and the successful completion of operational initiatives (e.g., monthly close timelines, audit request responsiveness, and documentation readiness).
• Identifies issues that require escalation and coordinates resolution with appropriate stakeholders to protect accuracy and compliance.
• Protects confidential information and ensures appropriate handling and recordkeeping to support auditability and internal control expectations.

Collaboration & Interaction:

• Collaborates with Corporate Accounting and other finance stakeholders to ensure alignment on close, statutory audit support, and accounting data requirements.
• Works with internal and external auditors and/or consultants to provide required information and support audit processes as needed.
• Builds cooperation across country office teams by explaining accounting requirements, providing practical guidance, and supporting consistent adoption of processes.
• Uses strong communication, diplomacy, and negotiation skills to coordinate resolution of issues and drive timely completion of deliverables.

Management & Supervision:

• Provides direct supervision to Hub accounting staff (skilled individual contributors) and oversees team activities to ensure schedules are met and objectives align with broader departmental goals.
• Motivates, mentors, and manages individuals and groups from diverse backgrounds and expertise to support high-quality, timely work delivery.
• Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
• Works under direction with latitude for independent action on routine work; receives general guidance with periodic review for new work or special assignments.
• Embraces other duties as assigned, contributing to the team’s multifaceted and evolving responsibilities.

QUALIFICATIONS

Knowledge & Skills:

• Strong knowledge of GAAP practices and reporting guidelines.
• Experience with automated financial reporting and government accounting practices, including CAS and FAR systems.
• Knowledge of laws and regulations impacting internal accounting and management controls.
• Strong organizational, supervisory, leadership, and managerial skills.
• Ability to provide guidance to teams, exchange information, and collaborate with colleagues and peers within and outside the organization.
• Excellent communication, diplomatic, and negotiation skills.
• Ability to multi-task and meet deadlines.

Minimum Qualifications:

• Bachelor’s Degree or international equivalent.
• Minimum of 8+ years related work experience, including 3 years in line management and 3 years working at the corporate or organizational level.
• Past experience managing a financial accounting department is required.
• Fluent English (read/write/speak).

Certifications:

• Professional accounting certification (e.g., CPA/ACCA or international equivalent) preferred, based on hub/country operating needs.

Preferred Qualifications:

• Experience working in a Non-governmental organization (NGO) preferred.
• Experience working with an international organization preferred.

TRAVEL

• Less than 10%

TYPICAL PHYSICAL DEMANDS

• Typical office environment. Constantly uses a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to remain in a stationary position 50% of the time.

TECHNOLOGY

• Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

DISCLAIMER

Note the compensation band on the job description is associated with those jobs assigned to the US salary structure and employees paid from US payroll. The compensation band for all national local employees aligns to the compensation structure based on the country location of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. Any material changes to duties, location, or salary must be reviewed for compliance. Managers should consult with their HR Partners and Compensation Team before implementing such changes.

The expected hiring salary range for this role is XOF 29,000,000 - 40,000,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.  For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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