Project Specialist

Overview

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Join Our Team as TEMP Mgr Special Projects

Boys & Girls Clubs of America is the nation's premier youth development organization. Our programs, training and services impact nearly 4 million children and teens every year. We are always looking for qualified professionals with a passion for improving young lives, as a member of our national staff.  We have strong values, and offer great benefits to allow our employees to maintain work/life balance.

LOCATION: This position is on-site, office-based in Atlanta, GA (hybrid model - 3 days remote / 2 days in office- Tuesday & Wednesday)

Role Summary

 The Temporary Project Specialist is responsible for coordinating and managing projects across BGCA’s digital growth and engagement portfolio.This role executes project plans, timelines, deliverables, stakeholder communications, and workflows to ensure digital growth initiatives are completed efficiently, accurately, and on schedule. Responsibilities also include coordinating integrated marketing campaigns, vendor deliverables, tracking project milestones, and stewardship fulfillment.

Responsibilities

WHAT YOU’LL DO • Support the planning, coordination, and execution of digital marketing, fundraising, alumni engagement, and other departmental initiatives, including tracking project timelines, milestones, and deliverables. • Coordinate with internal teams, external vendors, and other stakeholders to facilitate project workflows, creative reviews, approvals, and timely completion of deliverables. • Maintain project plans, campaign calendars, trackers, process documentation, and other resources to support team organization and operational efficiency. • Provide administrative and scheduling support to department leadership, including calendar management, meeting coordination, travel arrangements, and follow-up on priorities and deadlines. • Coordinate meeting and event logistics, including scheduling, preparing agendas and materials, managing invitations, arranging meeting spaces, and documenting action items. • Support project-related financial and administrative activities, including tracking budgets, purchase orders, invoices, vendor agreements, and other documentation. • Assist with campaign reporting, data collection, constituent communications, stewardship activities, and digital or mail fulfillment as needed. • Provide general project coordination and operational support across the department, assisting with special projects and emerging priorities as assigned.

CORE COMPETENCIE• Project Management & Execution: Ability to manage multiple concurrent projects, develop actionable project plans, coordinate dependencies, and ensure deliverables are completed on time and within scope. • Organization & Prioritization: Effectively balances competing priorities, manages deadlines, and maintains visibility into project progress across multiple workstreams. • Strategic Thinking & Problem-Solving: Identifies project risks, anticipates challenges, evaluates solutions, and translates strategic priorities into actionable plans.• Data Management & Reporting: Maintains accurate project documentation, develops clear status reports and dashboards, and uses performance information to support informed decision-making. • Collaboration & Relationship Management: Builds effective working relationships across departments and with agency partners to align priorities and achieve shared objectives. • Attention to Detail & Accountability: Maintains accuracy in project plans, timelines, budgets, approvals, and deliverables while ensuring consistent follow-through. • Process Improvement & Adaptability: Develops repeatable workflows, identifies operational efficiencies, and adapts to changing priorities in a fast-paced environment.

Qualifications

EDUCATION AND EXPERIENCE • Associate's degree or higher in Business Administration, marketing, communications, business administration, or related field, or equivalent relevant professional experience. • Minimum of three years of experience in project management, marketing operations, campaign management, program coordination, or related field. • Experience coordinating cross-functional projects involving multiple stakeholders, timelines, and deliverables. • Experience managing agency relationships, vendor deliverables, or external partnerships preferred. • Familiarity with project management platforms such as Monday.com, Asana, Smartsheet, or comparable tools preferred.

SKILLS • Strong organizational, analytical, and problem-solving skills. • Effective communication, collaboration, and relationship management. • Ability to coordinate projects, track deadlines, and communicate updates. • Proficiency in Microsoft Office and project management tools. • Attention to detail, sound judgment, and proactive problem-solving.

ABILITIES • Ability to communicate project information clearly and concisely. • Ability to coordinate tasks, track deliverables, and meet deadlines. • Ability to prioritize assignments, identify risks, and escalate issues. • Ability to collaborate across teams and support project execution. • Ability to maintain accurate documentation, protect sensitive information, and adapt to changing priorities. • Physical requirements include sitting for four or more hours daily, stooping as needed, and performing essential speaking and writing tasks.

COMPENSATION Compensation for this temporary position will range between $35-$45/hr.