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Majestic Photobooth

Legal Operations & Risk Specialist

Contract ManagementConfirmed live in the last 24 hours
Part-timeNashville, TN, USA$36 /hr

About the Job

Requirements

  • A bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, Risk Management, Finance, Public Administration, or a related field is preferred; equivalent professional experience will also be considered.
  • Paralegal certification, contract management, compliance, or risk management certifications are a plus but not required.
  • Three to six years of experience in legal operations, contract administration, risk management, compliance, procurement, business operations, or a similar operational role.
  • Experience reviewing commercial agreements, coordinating with outside legal counsel, managing insurance programs, or supporting compliance initiatives is preferred.
  • Experience in a fast-growing company, startup, professional services, events, hospitality, or multi-location business is a plus.
  • Experience with Google Workspace, Microsoft Office, Adobe Acrobat, and document management systems.
  • Experience with contract lifecycle management platforms, Notion, DocuSign, Dropbox Sign, Slack, Asana, Monday.com, ClickUp, Airtable, or similar workflow tools is preferred.
  • Ability to learn new technology and business systems quickly.
  • Ability to review agreements critically and identify operational, financial, insurance, and compliance risks.
  • Ability to coordinate multiple priorities and manage deadlines.
  • Sound judgment about when to resolve issues independently versus escalating higher-risk matters.
  • Ability to handle confidential and sensitive business information.

Responsibilities

  • Manage intake, review, routing, and tracking of client, venue, vendor, and contractor agreements to ensure timely execution and visibility across departments.
  • Own contract workflow systems, templates, clause libraries, and approval processes to improve consistency, efficiency, and risk management.
  • Coordinate contract redlines and negotiations using approved fallback language to support deal completion while protecting company interests.
  • Monitor contract renewal dates, termination windows, insurance requirements, and deliverables to ensure compliance and operational follow-through.
  • Ensure executed agreements are organized, stored, and accessible to leadership, operations, and finance teams.
  • Manage insurance policies, renewals, certificates of insurance, claims coordination, and broker communication to maintain proper business coverage and compliance.
  • Coordinate workers’ compensation, general liability, auto, inland marine, cyber, and event-specific insurance processes to reduce operational risk exposure.
  • Monitor incident reporting workflows for property damage, injuries, vendor disputes, and operational claims to ensure proper documentation and resolution.
  • Ensure venues, vendors, contractors, and partners meet insurance and risk management requirements before project execution.
  • Maintain organized insurance records, claim logs, and compliance documentation to improve visibility and response times.
  • Manage trademark tracking, renewal calendars, and intellectual property records to protect company brand assets and proprietary materials.
  • Coordinate with outside counsel on trademark filings, cease and desist matters, infringement monitoring, and intellectual property disputes.
  • Monitor unauthorized use of company trademarks, branding, creative assets, and proprietary materials to support brand protection efforts.
  • Ensure contracts contain appropriate ownership, licensing, confidentiality, and work-for-hire provisions to protect company intellectual property.
  • Maintain organized records of brand assets, registrations, releases, and intellectual property documentation.
  • Coordinate business licenses, annual filings, registrations, and compliance requirements across operating states to maintain good standing.
  • Monitor contractor agreements, vendor compliance requirements, and operational documentation to support legal and regulatory compliance.
  • Manage policy documentation, waiver templates, retention standards, and internal compliance records to improve organizational consistency.
  • Ensure compliance workflows are documented, maintained, and communicated across departments to reduce operational gaps and risk exposure.
  • Coordinate with leadership and outside providers on employment, operational, and regulatory compliance matters as needed.
  • Coordinate communication, documentation, and workflows with outside legal counsel, insurance brokers, and compliance vendors to improve responsiveness and issue resolution.
  • Manage legal matter tracking, invoice organization, and case documentation to improve visibility and administrative efficiency.
  • Gather operational details, supporting documents, and internal context for escalated legal, insurance, and compliance matters.
  • Monitor open legal and risk-related items to ensure deadlines, deliverables, and follow-up actions are completed on time.
  • Support leadership with operational reporting, risk visibility, and process recommendations related to contracts, compliance, insurance, and legal operations.

Desired Qualifications

  • Experience reviewing commercial agreements, coordinating with outside legal counsel, managing insurance programs, or supporting compliance initiatives.
  • Experience in a fast-growing company, startup, professional services, events, hospitality, or multi-location business.
  • Experience with contract lifecycle management platforms, Notion, DocuSign, Dropbox Sign, Slack, Asana, Monday.com, ClickUp, Airtable, or similar workflow tools.
  • Paralegal certification, contract management, compliance, or risk management certifications.

About the Company

Majestic Photobooth

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Total funding
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Headquarters
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Founded
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