Business Operations Specialist

Job Description

We have an opening for a Business Operations Specialist to work at the Joint Laboratory Office-Nevada (JLON). You will perform a full range of administrative and business operations duties, including sensitive administrative support, supporting JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas, Nevada, and the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, Nevada. You will rotate between work locations as needed to support JLON. This position will be in the Administration Division within the Operations and Business Directorate and is matrixed to the Strategic Deterrence Directorate.

This position requires full-time on-site presence due to the nature of the work.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You Will

• Serve as one of the administrative point of contacts for JLON programs and projects, providing administrative support for workforce, operational, organizational, and business requirements.
• Deliver administrative support to the JLON management team, coordinating daily operations across LLNL, LANL, MSTS, and NNSA teams to ensure seamless collaboration and efficiency.
• Manage schedules, calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment for senior-level managers.
• Extract, analyze, and compile data to create organizational charts, reports, tables, tracking systems, budget spreadsheets, and PowerPoint presentations for management use.
• Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
• Coordinate electronic and physical records management, ensuring compliance with organizational policies and regulatory standards.
• Maintain classified matter protection and control, including the secure handling, storage, and transmission of classified materials in accordance with DOE/NNSA guidelines.
• Represent JLON management in interactions with internal and external stakeholders, maintaining professionalism, discretion, and tact when handling sensitive or confidential matters.
• Maintain databases, spreadsheets, and tracking systems to monitor action items, required due dates, and pending activities.
• Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
• Solve administrative and sensitive problems, interpret policy, formulate recommendations, and establish procedures to ensure organizational and programmatic deliverables are met.
• Perform other duties as assigned.

Additional job responsibilities at the A01.2 Level

• Research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
• Serve as a point of contact regarding administrative requests and represent JLON management on administrative and personnel matters.
• Participate in business, workforce, operational, and strategic planning activities relating to compliance, personnel, and operations.
• Coordinate and oversee assigned administrative processes, including visits and tours, office space, budgets, records, and related activities.
• Lead projects to assess, establish, and improve administrative policies, procedures, and systems.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Demonstrated experience coordinating multifaceted administrative processes and supporting business operations within a multidisciplinary environment.
• Experience representing management to diverse internal and external contacts and communicating management direction.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to prepare detailed reports, presentations, spreadsheets, and data visualizations.
• Strong organizational skills, including the ability to prioritize and coordinate multiple concurrent work activities, meet tight deadlines, and adapt to frequent interruptions in a high-pressure environment.
• Exceptional written and verbal communication skills, with the ability to draft professional documents, present information clearly, and interact effectively with all levels of management and external stakeholders.
• Proven ability to coordinate, manage senior-level calendars, resolve scheduling conflicts, and communicate changes promptly and effectively.
• High attention to detail, accuracy, discretion, and mature judgment when handling sensitive and confidential information.
• Proven analytical and problem-solving skills, including the ability to anticipate, identify, and resolve complex issues.
• Ability to work independently and collaboratively within a multidisciplinary team, demonstrating flexibility, initiative, and sound judgment.
• Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.

Additional qualifications at the A01.2 Level

• Experience identifying and analyzing opportunities for improvement and solving problems strategically.
• Experience participating in or leading administrative and operational work activities.
• Knowledge of personnel administration principles, policies, and procedures.
• Knowledge of human resources compliance requirements, including FLSA, ADA, and EEO.
• Experience coordinating administrative personnel support activities, work assignments, training, performance activities, or related staff-support functions. 
• Experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.

Qualifications We Desire

• Familiarity with Strategic Deterrence, LLNL policies and procedures, and operational frameworks.
• Knowledge of LLNL administrative software and platforms.
• Experience working with classified documents and serving, or qualifying to serve, as a Classified Administrative Specialist.
• Associate degree in a business-related field or an equivalent combination of education and significant related experience.

Pay Range

$68,454 - $96,443 Annually

$68,454 - $83,844 Annually for the A01.1 level
$78,801 - $96,443 Annually for the A01.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

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To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

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