Director Finance - Pathology

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The Department of Pathology has an exciting opportunity for a full-time Director, Finance to work on-site in Miami, FL.

CORE JOB SUMMARY

The Director, Finance acts as principal advisor regarding all financial matters which may affect the short-term or long-term financial success of the University. More specifically, the Director, Finance oversees the development, implementation, and administration of internal controls and operating systems and establishes financial policies in accordance with generally accepted accounting principles, tax regulations, and existing federal and state laws.

CORE JOB FUNCTIONS                                                                                           

• Oversees budgets and audit process for all facilities and provides appropriate training to management.
• Communicates financial policies and matters to appropriate finance committees.
• Advances annual, operating, and capital budgets.
• Prepares appropriate financial reports necessary to show overall financial performance.
• Assists in the development of strategies to maintain the financial well-being of the organization. Determines economic implications and feasibility for modifications to existing systems and installation of new systems.
• Provides financial analyses, feasibility studies, and others to translate strategic plan into quantifiable data and analysis.
• Cultivates and maintains payor contract relationships and develops joint venture and collaborative arrangements with external parties.
• Invests excess short-term and long-term cash and investment portfolios to maximize the return on investment while maintaining the safety of the investments.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Master’s degree in relevant field

Experience:

Minimum 8 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, and train others.

DEPARTMENT ADDENDUM

Department Specific Functions

• Responsible for the preparation of departmental budget, ensures compliance with applicable restrictions, and makes recommendations for cost reduction.
• Provides recommendations and ideas regarding operational initiatives to senior managing staff and leadership.
• Ensures department compliance with all applicable policies and regulations.
• Prepares department performance reports and creates content for presentations.
• Develops business strategies and supervises critical path activities to troubleshoot or escalate problems
• Responsible to implement actions items and ensure timely follow up on all assigned projects.
• Liaises to department and external sources to ensure business operations run smoothly.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.
• Provide accurate and timely management and decision-making information; highlighting improvement initiatives and action plans for assigned departments.
• Participate and contribute on the design and development of business initiatives to include key performance indicators and benchmarks linking performance to strategy. Make recommendations in strategic long range and tactical planning by providing financial analyses and business evaluation reports and information.
• Conduct department fiscal analysis by preparing and reviewing the monthly and quarterly financial reports, creating forecasts and generating relevant commentaries of key variances to budget, highlighting risks and opportunities to achieving goals and impact upon operations.
• Prepare detailed budgets and operational forecasts for all level of activities conducted by the departments while meeting University guidelines and deadlines.
• Develop, prepare, and present summarized monthly departmental performance report with key indicators (financial and non-financial) including reconciliations, faculty productivity reports, clinical and research activity analysis.
• Develop financial metrics and monitor faculty performance to make recommendations regarding compensation plans and potential areas for increased revenue.
• Contribute to the development of growth opportunities, studying economic trends, competitive analysis, market share and business case development including scenario planning
• Work with department administrators and Chairs, Planning and Analysis to support the development and management of Chair packages, analyzing the impact of new recruits, acquisitions, etc.
• Develop management and budgetary controls including forecasts and business plans to analyze and generate potential growth and profitability.
• Assist departments with performing economic evaluation of new programs and capital equipment purchases by preparing prepare budgets, financial plans, financial analysis and business case evaluation highlighting value for money and affordability issues.
• Ensure proper month end and financial year-end closing process necessitated from the activities highlighted above.
• Review and audit all departmental accounts, sponsored and non-sponsored; perform operational audits and maintenance of operational expenses to include network, telecom, duplication, lease equipment, service agreements, freight charges, and take necessary corrective actions.
• Maintain and enforce all internal controls, financial policies and procedures in compliance with UHealth policies. Liaison with Internal Audit.  Responsible for department financial audits and internal cash control.
• Develop AOA fiscal, certification reports and monthly invoicing and paperwork required for service agreements.
• Initiate and process all departmental non-salary charges journals as necessary to include but not limited to Federal Express charges, monthly lines & set, monthly voice mail, DVR charges, IRB charges, space, interdepartmental transfers, etc.
• Allocate salary effort of all department employees (staff & faculty) per plan and adjust as needed for sponsored and non-sponsored accounts.
• Approve all financial Workday transactions, Ariba (E-BERFs, E-Checks, POs), paper documents such as (BERFs, IDRs, Physical Plant work orders, Telecommunications work orders, etc) ensuring accurate cost centers, sub object codes and funding availability. 
• Complete and process all financial information for new faculty (Sources & Uses) and staff hires.
• Develop, process, and disseminate internal monthly P&L reports for each clinical area.
• Develop and process productivity reports (including clinical charges, clinical revenue, patient volume and wRVUs) for each clinical faculty and paid voluntary faculty by fiscal year.
• Prepare, review and submit faculty compensation payments and salary changes including but not limited to on-call payments, compensation plan incentives, paid voluntary faculty payments and annual incentives and completely enter/approve related financial Workday transactions.
• Provide centralized research office contacts (central, other departments and Sylvester) faculty/salary information, account numbers and adjustments aligned with budgeted allocations.
• Implement, analyze and manage inventory controls for product inventory and sales. Manage the fiscal year-end inventory count; process and prepare final inventory for Gables. Provide analysis of all department product sales and submit Unrelated Business Income Tax Form 990 & 990T.
• Determine the internal departmental and faculty allocation for funds received for observers and/or students rotating through the department’s education programs.
• Responsible for department SPA & Pcard and its reconciliation to appropriate accounts.
• Manage and process daily deposits to include gift donations, reimbursements, and any other revenue received at the department level.
• Responsible for annual equipment and space certification for department.
• Conduct fiscal analysis, ad-hoc investigation and reviews as directed by department leadership.
• Independently carries out key responsibilities as assigned.
  
  

Department Specific Qualifications                                                                 

Education:

Minimum qualifications include a Master’s Degree in Business, Finance, Accounting or related field.

Certification and Licensing:

CPA certification preferred

Experience:

At least eight years in financial and business environment particularly in a healthcare setting.

Knowledge, Skills and Attitudes:

• Excellent communication, managerial, leadership skills, and the ability to prioritize and reprioritize multiple projects; informed-judgment and a high level of experience in handling delicate and confidential matters.
• Demonstrate initiative in resolving complex problems with ability to maintain attention to detail while remaining flexible in working with multiple leaders, faculty, senior administrators and university officials.
• Ability to work under pressure and under tight deadlines and multiple competing priorities
• Team player with strong communication skills to support the delivery of goals and objectives.
• Flexible, adaptable and committed to excellence and continuous improvement with highly developed problem-solving skills to understand complex information and make informed decisions on a timely basis.
• High level of integrity to ensure no breaches in financial control procedures
• Excellent written and verbal communication and presentation skills: Ability to clearly, effectively, and respectfully communicate questions, ideas, and solutions verbally and in writing to a broad spectrum of specialized skill and clinical experience. Outstanding verbal, writing, reading, and communication skills.
• Performs in accordance with generally accepted accounting principles, current UM Policies, professional standards, corporate governance and best practice.
• Proficient in MS Office (Excel – financial modeling and complex data management skills, Word, Power Point and experience in Finance Systems).
• Ability to sustain mature judgement and maintain strict confidential information and patient confidentiality as mandated by HIPAA, and University policies, respect the rights and privacy of others at all times.
• Ability to ensure consistent and accurate adherence to established workflows and processes.
• Commitment to University Values: Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, Teamwork

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff