Senior Business Administration Specialist

Basic Qualifications

Bachelor’s degree or equivalent combination of education and relevant work experience is required plus a minimum of 2 years of relevant experience; or Master's degree.

CLEARANCE REQUIREMENTS:Department of Defense TS/SCI with Polygraph security clearance obtainable within reasonable time based on requirements. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

The Sr. Business Admin Specialist is responsible for managing complex administrative tasks, financial activities, and project coordination with minimal supervision, ensuring efficient operations and supporting organizational goals. This role requires advanced knowledge of industry practices, strong problem-solving skills, and the ability to work independently.

Duties and Tasks:

• Responsible for financial and administrative responsibilities including facilities, logistics,and activities such as budgeting, reporting, and facilities coordination
• Performs detailed administrative, office management, financial and analytical activities for afunction, department, program, or organization
• Support Program Managers & Program Team with the following tasks:

• • Responsible to book domestic and international travel for program teams
  • Manage expense reports and expense report status for program teams
  • Manage inventory and shipping of program material
  • Support new business proposals by utilizing the GDMS proposal tool to input both labor and material estimates
  • Lead logistics for customer meetings including invites, room setup and catering
• May provide work leadership for lower level employees
• Prepares, processes, monitors and updates required reports and documents including budgets,schedules, purchase requests and forms
• Prepares, develops and updates charts and graphics for presentations
• Coordinates small projects to support the organization
• Develops solutions to a variety of problems of moderate scope and complexity
• Contributes to the completion of departmental and/or program projects and goals
• May serve as liaison for administrative tasks with other functions such as Facilities, Security, ITand HR
• May be a subject-matter expert on the use of one or more business-related tools such as company’stime-reporting, training or expense reporting system

Knowledge, Skills and Abilities:

• Frequent use and proficient knowledge of industry practices, techniques, and standards
• General application of concepts and principles
• Expense reporting system fluency
• Works under only very general supervision
• Grasps and applies new information quickly; handles more complex assignments
• Shows initiative on assignments, exercises independent judgment and professionally executesprojects with little direction
• Proficient in all Microsoft Office Tools (Excel, PowerPoint, Word, Outlook) and Microsoft Teams

What sets you apart:

• Creative thinking with the ability to multi-task
• Commitment to ongoing professional development
• Team player who thrives in collaborative environments and revels in team success
• Identifies opportunities to apply AI for continuous improvement and innovation

Workplace Options:

This position is  fully on-siteWhile on-site, you will be a part of the San Jose, CA team

#LI-Hybrid

Salary Note

This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.

Combined Salary Range

USD $101,690.00 - USD $110,031.00 /Yr.

Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans