Scout Clinical

Full-service clinical meeting planning for pharma

HR Generalist

HR Generalist & Employee RelationsUpdated on Nov 10

Full-timeDallas, TX, USA$75k - $85k /yr

About the Job

Requirements

Bachelor’s degree or equivalent experience.
Four or more years of relevant experience in Human Resources.
Two or more years of relevant experience processing or reviewing payroll.
Two or more years of experience supporting recruiting activities, including use of an applicant tracking system.
Two or more years of experience administering FMLA and state leaves, ADA accommodations, and workers’ compensation claims in a multi-state environment.
Two or more years of experience with HRIS or HCM systems.
Working knowledge of recruiting best practices, multi-state employment laws, and HR compliance.
Experience supporting onboarding, HR operations, or employee engagement initiatives.
Strong analytical skills and a basic understanding of accounting principles.
Ability to handle highly confidential information with care and discretion.
Ability to evaluate candidate qualifications, exercise sound judgment, and communicate recommendations clearly.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office and collaboration tools, including Outlook, Excel, Word, and Microsoft Teams.

Responsibilities

Support onboarding processes and meetings by educating new hires on company values, policies, and procedures, and maintain onboarding materials, tools, and documentation.
Support employee engagement and retention initiatives, including during employees’ first 90 days.
Maintain physical and digital files for employee documents and benefits.
Process and track checklists for new hires, salary and status changes, and terminations.
Perform and track remote I-9 and E-Verify processes, TrustID processes for the UK and Ireland, and visa renewals as needed.
Generate internal documents, including offer letters, salary and title changes, and termination letters.
Support annual processes, including open enrollment and performance and salary reviews, ensuring completion.
Create specialized reports using ADP Workforce Now.
Reconcile and process monthly invoices.
Suggest process improvements and opportunities for automation.
Administer FMLA and state leaves of absence across multiple states, including determining eligibility, issuing required notices, tracking medical certifications and recertifications, and monitoring leave usage and return-to-work dates.
Coordinate leave with short-term disability, state paid leave programs, PTO, and benefits, partnering with payroll to ensure accurate pay and deductions during leave.
Manage the ADA accommodation process, including receiving requests, gathering medical documentation, facilitating the interactive process with employees and managers, and documenting accommodation decisions.
Coordinate workers’ compensation claims, including timely injury reporting to the carrier, communicating with adjusters, tracking claim status, and supporting return-to-work and light-duty arrangements.
Maintain confidential leave, medical, and claim records separately from personnel files in accordance with federal and state requirements.
Serve as a point of contact for employees and managers on leave, accommodation, and workers’ compensation questions, escalating complex matters to the Director of Human Resources.
Monitor changes in multi-state leave and employment laws and recommend updates to policies and procedures.
Support recruiting in partnership with the Talent Acquisition Lead, including posting jobs in the applicant tracking system and providing coverage during high requisition volume or team absences.
Review applications against hiring criteria, conduct phone screens, and advance qualified candidates to hiring managers.
Partner with hiring managers on position requirements, interview scheduling, and hiring timelines.
Coordinate pre-employment requirements, including background and reference checks, escalating issues when appropriate.
Maintain accurate candidate records, recruiting communications, and related documentation in the applicant tracking system.
Assist with maintaining and updating job descriptions.
Promote a consistent, inclusive, and positive candidate experience.
Serve as backup for timely and accurate processing of semi-monthly payroll and special payrolls as needed, ensuring continuity during absences, peak periods, and deadlines.
Review payrolls for accuracy, ensuring timesheets, compensation and deduction changes, bonuses, and commissions are included.
Support coordination with employer-of-record vendors to process and manage international payroll as needed.
Serve as a backup point of contact for employee questions related to payroll and the PTO system.
Complete required initial and ongoing training within a reasonable or provided timeframe.

Desired Qualifications

HR certification such as PHR or SHRM-CP.
Experience supporting process improvements or HR technology implementations in a growing or changing organization.
Experience with ADP Workforce Now.

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel.

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we’d love to have you join our rapidly growing team!

Position Summary:

We are looking to hire an eager, and skilled HR Generalist to join our team in our North Dallas office. The HR Generalist supports the day-to-day HR functions of the company across a global and multi-state workforce, including maintaining employee files, supporting onboarding, generating HR documentation, managing compliance processes, and responding to employee questions. This role administers employee leaves of absence, ADA accommodations, and workers’ compensation claims in compliance with federal and state requirements. This role also serves as backup payroll support, assisting with payroll processing and review to ensure accuracy and continuity, and supports recruiting efforts in partnership with the Talent Acquisition team and hiring managers.

Responsibilities of this position include but are not limited to:

Human Resources:

Support the onboarding process and meetings, educating new hires on company values, policies, and procedures, and maintain onboarding materials, tools, and documentation
Support employee engagement and retention initiatives, including during an employee’s first 90 days
Maintain physical and digital files for employee documents, benefits, etc.
Process and track checklists for new hires, salary and status changes, and terminations
Perform and track remote I-9 and E-Verify process, TrustID (UK & Ireland), and visa renewals as needed
Generate internal documents such as offer letters, salary/title changes, termination letters, etc.
Support various annual processes, ensuring all items are completed (examples: open enrollment, performance and salary reviews, etc.)
Create specialized reports utilizing ADP Workforce Now
Reconcile and process monthly invoices
Suggest process improvements and opportunities for automation

Leave, Accommodations & Workers’ Compensation:

Administer FMLA and state leaves of absence across multiple states, including determining eligibility, issuing required notices, tracking medical certifications and recertifications, and monitoring leave usage and return-to-work dates
Coordinate leave with short-term disability, state paid leave programs, PTO, and benefits, partnering with payroll to ensure accurate pay and deductions during leave
Manage the ADA accommodation process, including receiving requests, gathering medical documentation, facilitating the interactive process with employees and managers, and documenting accommodation decisions
Coordinate workers’ compensation claims, including timely reporting of injuries to the carrier, communicating with adjusters, tracking claim status, and supporting return-to-work and light-duty arrangements
Maintain confidential leave, medical, and claim records separately from personnel files in accordance with federal and state requirements
Serve as a point of contact for employees and managers on leave, accommodation, and workers’ compensation questions, escalating complex matters to the Director, Human Resources
Monitor changes in multi-state leave and employment laws and recommend updates to policies and procedures

Talent Acquisition Support:

Support recruiting in partnership with the Talent Acquisition Lead, including posting jobs in the ATS and providing coverage during periods of high requisition volume or team absences
Review applications against hiring criteria, conduct phone screens, and advance qualified candidates to hiring managers
Partner with hiring managers on position requirements, interview scheduling, and hiring timelines
Coordinate pre-employment requirements, including background and reference checks, escalating issues when appropriate
Maintain accurate candidate records, recruiting communications, and related documentation in the ATS
Assist with maintaining and updating job descriptions
Promote a consistent, inclusive, and positive candidate experience

Payroll Support & Review:

Serve as backup for timely and accurate processing of semi-monthly payroll and special payrolls as needed, ensuring continuity during absences, peak periods, and deadlines
Review payrolls for accuracy, ensuring all items, including timesheets, changes to compensation and deductions, bonuses, and commissions, are included
Support coordination with EOR vendors to process and manage international payroll as needed
Serve as a backup point of contact for employee questions related to payroll and the PTO system
Complete all required initial and ongoing training within a reasonable or provided timeframe

The ideal candidate will have the following experience, skills, and knowledge: 

Bachelor’s degree or equivalent experience
HR certification (PHR, SHRM-CP) a plus
4+ years’ relevant experience in Human Resources
2+ years’ relevant experience processing or reviewing payroll
2+ years’ experience supporting recruiting activities, including use of an applicant tracking system
2+ years’ experience administering FMLA and state leaves, ADA accommodations, and workers’ compensation claims in a multi-state environment
2+ years’ experience in HRIS | HCM (experience in ADP Workforce Now a plus)
Working knowledge of recruiting best practices, multi-state employment laws, and HR compliance
Experience supporting onboarding, HR operations, or employee engagement initiatives
Experience supporting process improvements or HR technology implementations in a growing or changing organization preferred
Strong analytical skills and basic understanding of accounting principles
Ability to handle highly confidential information with the utmost care and discretion
Organized, detail-oriented, sensitive to deadlines, flexible with changing priorities
Ability to evaluate candidate qualifications, exercise sound judgment, and communicate recommendations clearly
Professional, approachable, and collaborative, fostering positive relationships with colleagues, candidates, and hiring managers
Excellent verbal and written communication skills
Proficiency with Microsoft Office and collaboration tools, including Outlook, Excel, Word, and Microsoft Teams

Scout offers a competitive compensation and benefits package that includes contributions to your HSA and 401k. Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

About the Company

Scout Clinical

Full-service clinical meeting planning for pharma

Scout Clinical coordinates full-service clinical meeting planning for the pharmaceutical industry. Backed by a global team with experience since 1995, the company uses its knowledge of the clinical testing process, meticulous attention to detail, and flexible, client-focused execution to organize events for hosts and guests that meet high standards. Their approach covers the planning and execution of meetings to ensure smooth, compliant experiences where no request is too large or too small. Compared with competitors, Scout Clinical emphasizes long-standing industry experience, a dedicated focus on clinical meetings, and a reputation for delivering dependable, comprehensive event support. The goal is to help pharma teams run successful, well-organized meetings that advance clinical programs.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Dallas, TX
Founded: 1995

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