Executive Assistant

Job Description

We are looking for…

Cavista Technologies is seeking an experienced and innovative Executive Assistant to provide high-level administrative, scheduling, and coordination support to executive leadership, ensuring smooth day-to-day operations of the executive office.

What will you do…

• Uphold the highest standards of professionalism, discretion, and confidentiality in all interactions and communications.
• Provide comprehensive administrative and strategic support to senior executives, ensuring efficient management of priorities, schedules, and business activities.
• Manage executive calendars, appointments, meetings, and travel arrangements to maximize productivity and ensure effective time management.
• Prepare, review, and coordinate executive correspondence, reports, presentations, briefing materials, and other business documentation.
• Organize and facilitate executive and Board meetings, including agenda preparation, minute-taking, action tracking, and follow-up on key decisions.
• Serve as the primary liaison between the executive office and internal/external stakeholders, fostering strong professional relationships and effective communication.
• Coordinate logistics for meetings, conferences, business events, and travel, ensuring seamless execution and stakeholder satisfaction.
• Maintain accurate records, files, and confidential information in compliance with organizational policies, governance requirements, and data protection standards.
• Monitor and follow up on executive action items, projects, and strategic initiatives to ensure timely completion and achievement of objectives.
• Anticipate executive needs, proactively resolve issues, and recommend process improvements to enhance operational efficiency and business effectiveness.

Qualifications

What you bring...

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field (required for Senior Specialist level); OND/HND acceptable for Specialist level with relevant experience.
• Relevant administrative or executive-support certification is an advantage.
• 5+ years Prior experience supporting executives in a fast-paced, corporate or financial-services environment preferred.
• Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office 365 Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong verbal and written communication skills, with the ability to engage and influence diverse stakeholders.
• Demonstrated expertise in executive calendar management, travel coordination, and meeting administration.
• Ability to handle confidential and sensitive information with discretion, integrity, and professionalism.
• Strong problem-solving, decision-making, and stakeholder management capabilities in a fast-paced environment.
• High attention to detail, adaptability, and the ability to work under pressure while maintaining accuracy and quality.

Additional Information

What you will experience…

• A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
• Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
• Professional development and leadership support to sharpen your expertise.
• Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
• A culture that values transparency, creativity, and continuous learning.