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Wing Assistant

Subscription-based virtual assistant services for businesses

Partner Executive Assistant - Healthcare Industry

Business OperationsConfirmed live in the last 24 hours
Full-timeRemote in Philippines

About the Job

Requirements

  • Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff-type role.
  • Proven experience managing and supervising remote staff.
  • Strong organizational, leadership, and decision-making skills.
  • Ability to operate independently in a fast-growing environment.
  • Advanced reading comprehension for reviewing standard operating procedures, healthcare documentation, and operational workflows.
  • Advanced, professional written English for drafting internal communications, documentation, and coordination materials.
  • Strong spoken English for leadership-level coordination with U.S.-based clinicians and staff.
  • A USB headset with noise cancellation, a working webcam, a computer with at least a 1.8 GHz processor and 4 GB of RAM, a primary cable internet connection of at least 25 Mbps, and a backup internet connection of at least 10 Mbps.

Responsibilities

  • Oversee the daily administrative operations of the psychiatry practice.
  • Ensure workflows, staffing, and internal processes run smoothly.
  • Support the practice owner with executive-level administrative and operational tasks.
  • Supervise and manage two virtual healthcare assistants, including current and upcoming staff.
  • Provide guidance, feedback, and performance oversight to virtual staff.
  • Coordinate staffing needs as the practice expands.
  • Provide administrative support to nurse practitioners.
  • Coordinate schedules, documentation, and operational needs for providers.
  • Act as a central point of coordination between leadership, clinicians, and support staff.

Desired Qualifications

  • A background in healthcare, mental health, or clinical operations is strongly preferred.
  • A neutral-to-minimal spoken English accent is preferred.

About the Company

Wing Assistant

Subscription-based virtual assistant services for businesses

Wing Assistant provides virtual assistant services for businesses, offering dedicated virtual assistants that work remotely on a full-time or part-time basis through a subscription model. Clients hire VAs who handle administrative tasks such as invoicing, payment tracking, and expense recording, while gaining complimentary access to the Wing Task Workspace App for communication, task management, file sharing, and screen recording. The service works by assigning a dedicated VA and, if needed, a Customer Success Manager plus thorough training for assistants to ensure consistent quality. This differentiates Wing Assistant through a strong emphasis on customer support and investment in VA training, with pricing tied to service level and hours required. The company’s goal is to help businesses run more efficiently by providing reliable, scalable administrative support via licensed remote assistants.

Company size
1,001-5,000
Company stage
Seed
Total funding
$2.2M
Headquarters
Berkeley, CA
Founded
2018

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