HR Administrative Coordinator / Facility Security Officer

Description

QBE, LLC is seeking an HR Administrative Coordinator / Facility Security Officer (FSO) to support the day-to-day operations of our Human Resources team while managing industrial security, personnel clearances, and regulatory compliance for our classified government contracts.

You’ll work closely with the HR manager and cross-functional leaders to keep employee information accurate, policies documented, and personnel deployments compliant. The right candidate is organized, discreet, comfortable with systems, and able to manage multiple priorities without losing attention to detail.

About QBE, LLC

QBE is a technology and security solutions provider supporting defense and federal customers worldwide. We deliver capabilities where precision, accountability and technical excellence directly support national-level objectives. Our people work in small, embedded teams where their expertise is visible and valued. 

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What you will do

Human Resources Administration

• Maintain accurate digital and physical employee records, including employment contracts, policy acknowledgments, leave data, and onboarding documentation
• Support onboarding and offboarding activities, including document collection, orientation scheduling, systems setup coordination, and checklist tracking
• Respond to employee questions related to HR policies, benefits, leave, and internal processes, or route them to the right stakeholder
• Update the HRIS and other internal systems with employee changes, job details, attendance information, and reporting data
• Assist with payroll coordination by preparing employee data, tracking time-off updates, and helping verify required administrative inputs
• Support recruitment coordination by scheduling interviews, posting jobs, organizing candidate records, and maintaining hiring documentation
• Help prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics
• Support performance management and training administration by organizing review cycles, meeting materials, and development records
• Maintain confidentiality across all employee information, documentation, and communication

Facility Security and Personnel Deployment

• Identify, coordinate, and manage all functions pertaining to deployment of qualified personnel to CONUS and OCONUS locations
• Provide comprehensive oversight and support for visa, relocation, and travel processes, addressing any issues or delays, and ensuring all established procedures are adhered to
• Manage the visa application process to ensure compliance with Host Nation requirements
• Provide full life-cycle deployment management for Department of Defense contracts following strict contract parameters (e.g., Medical/Dental/Mental health evaluations, mandatory pre-deployment training, Government installation access, Travel management)
• Conduct Foreign Travel Briefings and Debriefings for any employee traveling OCONUS
• Create and administer quarterly and annual security briefings per NISPOM requirements
• Manage all internal procedures required to deploy personnel (e.g., International Travel Requests, Expatriate Tax Status Forms, and Infrastructure Assessment and Analysis)
• Coordinate and manage all redeployment activities and repatriation of all OCONUS personnel
• Schedule personnel rotations
• Assemble individual deployment, CRC, and personnel folders
• Manage all OCONUS travel/deployment administrative requirements: Theater specific deployment requirements, SOFA and TESA/ASSA familiarity, Synchronized Pre-deployment and Operational Tracker (SPOT) management and inputs

Requirements

What you bring
must have:

• Active Top Secret or Secret security clearance
• Completion of FSO orientation/certification via the Center for Development of Security Excellence (CDSE)
• 1 to 2 years of experience in HR administration, office administration, recruiting support, or a related role
• Generally 3 to 5+ years of industrial security or security administration experience
• Hands-on familiarity with government databases including DISS, NISS, NBIS, and/or Scattered Castles
• Working knowledge of Microsoft Office and comfort with HR software or HRIS platforms
• Basic understanding of employment documentation, record-keeping practices, and workplace policies
• Strong organizational skills, written communication, and follow-through
• Ability to handle confidential information with professionalism and good judgment
• Ability to sit for extended periods
• Ability to lift at least 25 lbs periodically
• Ability to commute to the required work location daily

What makes you stand out 

• Bachelor’s degree in human resources, business administration, or a related field
• Or associate’s degree +2 years of experience
• Security Fundamentals Professional Certification (SFPC)

Physical Requirements 

• Ability to remain in a stationary position for extended periods while working at a computer. 
• Ability to communicate effectively through virtual and in-person meetings. 
• Ability to perform duties in an office, remote, or hybrid environment based on program requirements. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Equal Opportunity Employer

QBE, LLC is an Equal Opportunity Employer, including of individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

QBE is committed to providing reasonable accommodation to qualified individuals with disabilities. 

Compensation & Benefits

The projected compensation range for this position is $70,000.00 - $75,000.00. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location (for remote opportunities), education and certifications as well as Federal Government Contract Labor categories. In addition, QBE invests in its employees beyond just compensation. QBE's benefits offerings include, dependent upon position, Health Insurance, Life Insurance, Paid Time Off, Holiday Pay, short-term and long-term Disability, Retirement and Savings, Learning and Development opportunities, wellness programs as well as other optional benefit elections.