Timesheet & Scheduling Coordinator - Inpatient Services

Job Description

The Timesheet & Scheduling Coordinator oversees day-to-day staff scheduling activities and time and attendance processes to ensure accurate timesheet completion and payroll-related recordkeeping.

The Timesheet & Scheduling Coordinator collaborates closely with nursing directors to provide administrative support, guidance, and resources related to staff scheduling, timesheet completion, and review processes. This position serves as a key resource for operational leaders in matters related to workforce administration and timekeeping practices. Responsibilities will also include establishing and maintaining a centralized calendar of deadlines for recurring reports, generating statistical, financial, and program-specific reports at scheduled intervals and upon request, and monitoring compliance with established timelines and reporting requirements.

The Timesheet & Scheduling Coordinator regularly has access to highly confidential employee and organizational information and must maintain strict confidentiality at all times. Successful performance in this role requires the exercise of sound judgment, discretion, initiative, professionalism, and the ability to work independently while managing multiple priorities in a fast-paced healthcare environment.

The Timesheet & Scheduling Coordinator plays a pivotal role in supporting and promoting the culture of KVH by building and maintaining strong working relationships with senior leaders, department directors, and clinical staff throughout Patient Care Services. This position ensures the consistent application of workforce policies and procedures, as well as ongoing compliance with applicable collective bargaining agreements.

Qualifications

What is required...

• Minimum of three (3) years of progressively responsible administrative, clerical, or customer service experience in a professional work environment.

What is preferred...

• Experience as a Staffing Specialist, Staffing Clerk, Scheduler, or similar role in a healthcare setting, including experience with computerized scheduling systems, timekeeping, payroll processes, record maintenance, and data entry.
• Previous education, training, or work experience in a healthcare environment preferred.
• Demonstrated proficiency with computerized scheduling, staffing, payroll, and database management systems.
• Experience supporting workforce operations in a unionized environment and working with collective bargaining agreements is preferred.

Additional Information

Wage:  Wage range currently starts at $25.10/hour and goes up to $38.04/hour.  Actual wage will be based on years' of applicable experience. 

FTE:  1.0 = 40 hours/week

Schedule: Primarily days; Monday through Friday; 8:00a - 4:30p

Benefits:  This position is benefits eligible 

Union:  This position is non-union