Event Planning Coordinator - Student Success

Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date.

Weekly Work Hours

19.5

Compensation Range

Staff Range N05 Hourly

Hourly Rate

$26.98 Hourly

FLSA

United States of America (Non-Exempt)

Work Location

• All positions are considered on-site roles.
• After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.
• Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

Staff

Position / Job Summary

The Events Planning Coordinator for the Student Success division plays a key role in planning, organizing, and executing a wide range of in-person, virtual, and hybrid learning opportunities that support employee growth and organizational excellence. The Event Planning Coordinator collaborates with cross-functional stakeholders to manage event logistics, communications, registration, participation tracking, and continuous improvement efforts.

Essential Duties & Responsibilities

• Work collaboratively with Student Success staff and other stakeholders to plan, design, and execute professional development events and asynchronous learning opportunities.
• Coordinate registration, track participation, and award credit for live events and asynchronous learning.
• Collaborate with the Student Success professional development team to create well-crafted and error-free promotional materials for digital and print distribution.
• Organize in-person event logistics such as room reservations, catering, equipment, printed materials, and décor.
• Communicate clearly and efficiently with Student Success leadership and other event stakeholders to provide status updates and troubleshoot issues.
• Research expenses and draft budgets for events and special projects.
• Identify professional development needs and interests through surveys, post-event evaluations, etc.
• Assist with forming professional development cohorts and vetting participant applications.
• Develop and improve processes for coordinating professional development events and asynchronous learning opportunities.
• Serve on college task forces, committees, and councils as required.
• Required Dallas College Professional Development Hours per Academic Year.
  • All employees are required to complete a minimum of 19 hours.
  • People leaders are required an additional 16 hours of leadership development.
• Perform other duties not listed as assigned.

The following duties are required for People Leader roles specifically:

• Exercises full discretion and decision-making authority in the recruitment, selection, hiring, mentoring,  coaching, development & termination of staff, ensuring alignment with organizational goals, budgetary constraints, and workforce planning strategies.
• Drive high performance by administering the performance management process timely, setting clear expectations, conducting performance evaluations, and implementing initiatives that enhance employee engagement, motivation, and retention.

Minimum and Preferred – Education, Experience, and/or Certifications

Required Qualifications for Role (necessary or mandatory)

• Bachelor's degree or Associate's degree and three (3) years of professional development experience in higher education.
• Three (3) years of related work experience in event coordination.
• Current and valid Texas driver's license.
• Official transcripts will be required.

Other Preferred Qualifications for Role (not mandatory, but advantageous)

• Experience with Workday preferred.
• Experience with professional development in higher education preferred.
• Bilingual or multilingual preferred.

Knowledge, Skills, and Abilities                                                        

Required Qualifications for Role (necessary or mandatory)

• Experience coordinating large events, both in-person and virtual.
• Self-directed and collaborative, with excellent project management, organizational, and problem-solving skills.
• Able to manage multiple projects concurrently, set priorities, and meet deadlines.
• Experience using video conferencing software to host virtual events.
• Proficiency with Microsoft Office, especially Word, Excel, Teams, and SharePoint.
• Communicates effectively and appropriately in written and oral contexts with individuals and groups from varied backgrounds.
• Knowledge of the purpose of community colleges and the vision of Dallas College.
• Organizes in-person event details such as room reservations, catering, equipment, printed materials, and décor.
• Works collaboratively with the Student Success professional development team to plan, design, and execute a monthly event calendar, large-scale events, learning cohorts, and asynchronous learning activities.
• Coordinates promotion and registration, collects data on attendance and participation, awards and tracks credit, and manages participant evaluations.
• Communicates clearly and efficiently with Student Success leadership and other event stakeholders to provide status updates and troubleshooting issues.

Competencies

Dallas College seeks to identify core and professional competencies for each role and level which helps define the level of expertise needed and desired to demonstrate success in the role. 

• [Individual Contributor Competency 1] Communicates Effectively
• [Individual Contributor Competency 2] Collaborates

• [Individual Contributor Competency 3] Solution Oriented

• [Individual Contributor Competency 4] Adaptable

• [Individual Contributor Competency 5] Accountable

Work Condition Environment / Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodation(s) may be made to individuals with physical challenges to perform the essential duties and responsibilities.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas.  We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs. 

Applications Deadline

November 9, 2026