Graduate Programs Support Services Program Manager

Job Profile:

Student Support Specialist 3

Job Family:

Student Support Services

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides advice and guidance to students in specialized area(s) of academic, professional, and personal support services to overcome academic and non-academic barriers and enhance their skills to increase persistence and graduation rates.

Job Description:

The W. P. Carey School of Business is hiring a Graduate Programs Student Services Manager to support the MS in Supply Chain Management programs, including West Valley campus and online students. The Program Manager coordinates and manages graduate business program operations, including academic advising, event and program management, daily operations, student communications, curriculum support, budget processes, and student retention strategies under the guidance of the Associate Director.

The Graduate Programs Student Services Manager will serve as the point of contact for MS in Supply Chain Management students and will support students from orientation through graduation.

This position will be based at the West Valley campus during on-campus days and may be required to work on the Tempe campus on occasion for trainings, workshops, required meetings, and program needs. Because this position is based at West Valley while much of the broader Program Operations team is based at Tempe, success in this role requires strong organization, sound judgment, follow-through, initiative, and the ability to manage day-to-day program needs independently and effectively.

This position requires someone who can demonstrate high-quality, detail-oriented work and manage many administrative tasks while maintaining a professional presence. The Program Manager must be aware of and responsive to students’ needs and concerns in a service-oriented work environment with an elevated level of professional communication and confidentiality. More than half of the student population is international, so cultural awareness, discretion, and thoughtful communication are essential.

This position is part of the larger Program Operations team working together to provide responsive, student-centered support and to build and maintain strong relationships with graduate students and internal partners. Management and support of various stakeholders such as college leadership, faculty, academic departments, admissions, recruiting, and university partners is expected.

With a flexible schedule to meet your work/life balance needs and those of your program, including a hybrid remote option, the Graduate Programs Student Services Manager is responsible for executing program strategies, advising domestic and international graduate business students, tracking academic progress, coordinating academic schedules, collaborating with faculty, supporting budget oversight, processing expenses and disbursements in accordance with the program budget, executing events, managing projects, planning academic calendars, and supporting continuity across the Program Operations team.

This position also oversees the planning and execution of an out-of-state experiential learning trip designed to connect students with industry, applied learning opportunities, and career-related professional development.

If you enjoy helping others succeed in a higher education environment, value collaboration, and appreciate ownership, problem-solving, and continuous improvement in your work, this may be the role for you. Opportunities such as professional development, participation on university committees, expanding your network across ASU, and occasional travel to support short international courses are available.

Position Salary Range: $50,000-55,000 to commensurate with experience

Essential Duties:

●      Serves as the primary academic advisors for MS in Supply Chain Management students at the West Valley campus and online, providing advanced academic advising, interpreting university and program policies, resolving complex student issues, and supporting students experiencing academic probation, discontinuation, dismissal, or other sensitive situations.

●      Serves as a subject matter expert for MS in Supply Chain Management program operations, providing guidance on program policies, procedures, curriculum requirements, and operational practices to students, faculty, and campus partners.

●      Oversees and monitors student academic progress, including degree completion, curriculum requirements, registration, enrollment adjustments, academic standing, interactive Plan of Study (iPOS), internship/CPT processes, graduation readiness, and other academic milestones.

●      Manages academic advising to support student success and ensure that the program curriculum is completed and academic policies are adhered to. Communicates with students to resolve higher-level, program-related issues. Conducts advising for students facing academic discontinuation or dismissal.

●      Executes the planning, implementation, and evaluation of orientation, academic programming, student engagement initiatives, speaker series, signature events, and graduation activities.

●      Develops and manages student communications through presentations, newsletters, office hours, class announcements, and targeted outreach to support student engagement and success.

●      Works collaboratively with student leaders to plan and execute programmatic and club events.

●      Collaborates with student leaders, faculty, admissions, recruiting, academic departments, and university partners to support student success and a seamless transition from orientation through graduation.

●      Works closely with admissions and recruitment leadership and recruiters on new student communication and issues, ensuring a smooth transition from admitted to current student. May assist the Recruiting and Admissions unit with the facilitation of recruiting events and various information sessions.

●      Oversees curriculum administration and academic scheduling processes, including development of course schedules, registration materials, curriculum planning resources, and coordination with faculty directors and academic departments.

●      Serves as the primary operational partner for faculty directors, instructional faculty, academic departments, and college leadership to ensure effective curriculum administration, classroom support, faculty communication, and student success.

●      Manages the relationship with academic department staff, faculty director(s), and program faculty to ensure appropriate administrative support is provided and that faculty are involved and heard.

●      Manages program budgets and financial processes in collaboration with the Associate Director, including expenditures, reimbursements, disbursements, approvals, budget tracking, and compliance with university policies.

●      Develops, oversees, and reports work plans in accordance with established unit and program objectives and funding limitations.

●      Gathers, analyzes, and reports student and operational data; prepares administrative reports; and recommends process improvements that enhance operational effectiveness and the student experience.

●      Assists with surveys and tracks academic progress, maintaining detailed records.

●      Develops, documents, evaluates, and continuously improves operational processes, procedures, and workflows to support consistent, high-quality program delivery.

●      Collaborates closely with team members to ensure continuity across student services, events, communications, academic operations, and daily program management.

●      Complies with and monitors applicable school and ASU policies and procedures. Assists students with the resolution of program-related issues.

●      Represents the college and Graduate Programs Office and serves on various department and university committees. Serves as a representative of the school at state, regional, and national organizations and committees as assigned.

●      Participates on Graduate Programs Office and Program Operations committees and represents the MS in Supply Chain Management programs on college, university, and cross-functional committees, workgroups, and collaborative initiatives as assigned.

●      Leads special projects and initiatives that support operational excellence, program assessment, continuous improvement, and an exceptional MS in Supply Chain Management student experience.

●        Oversees the planning and execution of an out-of-state experiential learning trip, including coordination with external partners, vendors, faculty, students, and internal university stakeholders to support applied learning, industry engagement, and professional development opportunities

Desired Qualifications:

●        Evidence of a Master's degree in business, education, higher education administration, or a related field.

●        Experience advising graduate or professional students in a higher education environment.

●        Experience managing graduate or professional academic programs, including curriculum administration, academic scheduling, and degree planning.

●        Experience working with diverse and international student populations.

●        Experience managing complex student issues requiring sound judgment and interpretation of academic policy.

●        Experience planning and managing student engagement initiatives, events, projects, and operational improvements.

●        Experience managing budgets, financial processes, reimbursements, and university business operations.

●        Experience developing collaborative partnerships with faculty, academic leadership, and external stakeholders.

●        Demonstrated ability to communicate effectively with diverse audiences through presentations, workshops, and professional communications.

●        Demonstrated ability to manage multiple priorities independently, exercise sound judgment, and implement continuous process improvements.

●        Proficiency with Microsoft Office applications and collaborative technology tools.

●        Demonstrated knowledge of PeopleSoft, Canvas, or similar student information and learning management systems.

●        Experience composing, editing, and proofreading professional communications.

●        Supervisory experience, including graduate assistants or student employees.

●        Evidence of consistently strong performance and a commitment to exceptional customer service.

Working Environment:

●        Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

●        Required to stand for varying lengths of time and walk moderate distances to perform work.

●        Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.

●        Regular activities require the ability to quickly change priorities, which may include and/or be subject to resolution of conflicts.

●        Regular use of standard office equipment including, but not limited to, computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone, and associated technology peripherals.

●        ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Department Statement:

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 23,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes Inclusive Excellence and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

All we do at ASU is guided and inspired by the University Charter, which reads:

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business continually strives to foster a welcoming environment.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: West

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.