Contract Administration Specialist

Ready to build your career? We want to hear from you.

Under the supervision of the Contract Administration Manager or Contract Administration Lead, the Contract Administration Specialist is responsible for the comprehensive and diligent management of industrial contracts, from award through closeout. The incumbent serves as a functional reference for project teams, contributes to the contractual risk management of projects, and ensures compliance with internal, legal, and contractual requirements.

What you will do

Initial Preparation and Coordination
• Participate actively in pre-award contract meetings to gain a thorough understanding of decisions, strategies, and key project considerations.
• Collaborate with the Procurement team to incorporate negotiated terms and conditions into contract agreements.
• Review contracts, proposals, and vendors to identify risks, critical provisions, and non-compliance issues.
• Develop a comprehensive understanding of the contractual scope, applicable standards, and project requirements.
• Perform cost analyses, scenario evaluations, and comparative studies as required.

Contract Award and Mobilization
• Organize and facilitate contract kick-off meetings.
• Establish contract files and define change management and contract administration processes.
• Coordinate the preparation and distribution of contractual documentation to stakeholders.
• Support contract implementation and provide guidance to project teams.

Contract Administration and Execution Monitoring
• Serve as the primary point of contact for contractual communications with subcontractors.
• Review, validate, and negotiate contractual claims, requests, and change orders.
• Monitor key contractual performance indicators (KPIs) and prepare the monthly Estimate at Completion (EAC).
• Analyze and justify cost variances while supporting project controls activities.
• Oversee progress payments, final payments, and holdback administration.

Claims Management and Compliance
• Identify contractual risks and contribute to mitigation strategies.
• Support the resolution of disputes, claims, and contested issues.
• Maintain contract records and documentation for contractual and legal purposes.
• Ensure compliance with applicable standards, regulations, and internal procedures.

Contract Closeout
• Lead the administrative and financial closeout of contracts.
• Finalize change orders, final accounts, and release of holdbacks.
• Compile closeout documentation and capture lessons learned.

Cross-Functional Collaboration and Coordination
• Work closely with Project, Construction, Finance, and Legal teams.
• Provide contractual and technical guidance to site personnel and project stakeholders.
• Contribute to the continuous improvement of contract management and administration practices.

This role could be for you if you have

• Bachelor’s degree in Engineering, Law, Construction Management, or another related field.
OR
College diploma (DEC) in Civil Engineering Technology or a related discipline, combined with significant experience in industrial contract administration.
• 3 to 6 years of experience in the industrial construction sector, including significant experience in project contract administration.
• Demonstrated experience in analyzing contract clauses, contractual documentation, and their financial and operational impacts.
• Strong understanding of construction project documentation, including tender documents, contracts, budgets, cost tracking, payment applications, and change orders.
• Ability to read, interpret, and apply contracts, drawings, specifications, and scope of work documents.
• Proven ability to collaborate closely with project teams, subcontractors, and internal stakeholders.

• Proficiency in contract management tools, information systems, and standard business software applications.

Benefits

• RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one


For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.