Rajah & Tann Singapore LLP

Regional law firm for cross-border transactions

Legal Secretary - Corporate

Administrative SupportConfirmed live in the last 24 hours

Full-timeSingaporeNo salary listedHybrid

About the Job

Requirements

Prior experience as a Legal Secretary, preferably within a law firm environment.
Experience supporting Banking & Finance, Corporate, or other transactional practice groups is an advantage.
Good proficiency in legal document preparation and formatting.
Strong command of Microsoft Office applications, particularly Microsoft Word, including advanced document formatting, Tables of Contents, and document styles.
Ability to manage multiple deadlines in a fast-paced environment.
Ability to work independently with minimal supervision.
Strong interpersonal and communication skills with a client-service mindset.

Responsibilities

Provide efficient secretarial and administrative support to lawyers in the Banking & Finance practice.
Prepare, format, proofread, and manage legal documents, correspondence, and transaction-related documents.
Coordinate document execution, signing arrangements, and closing processes.
Maintain lawyers' client contact information in the firm's customer relationship management system.
Prepare and issue bills, including bill narratives, and follow up on outstanding invoices.
Open, maintain, and close legal files in accordance with firm procedures.
Manage lawyers' calendars, meetings, travel arrangements, and other administrative matters.
Organise seminars and client events, and perform other secretarial duties as assigned by the supporting lawyers.

Legal Secretary (Corporate)

Rajah & Tann Singapore LLP · Singapore, Singapore (Hybrid) · Full-time · Posted 2026-10-12

Workplace: hybrid

Department: Corp – Banking & Finance

Description

Who We Are Looking For

Our Legal Secretaries support a team of lawyers in a dynamic and fast-paced environment. To succeed in this role, you will need to be highly organised, meticulous, resourceful, and able to manage multiple priorities effectively. You should possess strong communication and interpersonal skills, be a collaborative team player, and demonstrate professionalism and discretion when handling confidential information.

Job Description

Provide efficient secretarial and administrative support to lawyers in the Banking & Finance practice.
Prepare, format, proofread and manage legal documents, correspondence and transaction-related documents.
Coordinate document execution, signing arrangements and closing processes.
Maintain lawyers' client contact information in the firm's CRM system.
Prepare and issue bills, including bill narratives, and follow up on outstanding invoices.
Open, maintain and close legal files in accordance with firm procedures.
Manage lawyers' calendars, meetings, travel arrangements and other administrative matters.
Organise seminars, client events and perform any other secretarial duties as assigned by the supporting lawyers.

Requirements

Prior experience as a Legal Secretary, preferably within a law firm environment.
Experience supporting Banking & Finance, Corporate, or other transactional practice groups will be an advantage.
Good proficiency in legal document preparation and formatting.
Strong command of Microsoft Office applications, particularly Microsoft Word (including advanced document formatting, Tables of Contents and document styles).
Excellent organisational skills with the ability to manage multiple deadlines in a fast-paced environment.
Meticulous, proactive and able to work independently with minimal supervision.
Strong interpersonal and communication skills with a client-service mindset.

Apply

Apply at Rajah & Tann Singapore LLP

About the Company

Rajah & Tann Singapore LLP

Regional law firm for cross-border transactions

Rajah & Tann Singapore LLP provides legal services through a network across Asia, handling cross-border and regional transactions for banks, developers, software companies, government bodies and other institutions. It coordinates local law firms with regional specialists via Rajah & Tann Asia and Singapore desks to deliver advice across multiple jurisdictions, with access to global support through Lex Mundi. It differentiates itself with a large, coordinated Asia-wide capability (about 1,000 fee earners) and international reach that many local firms cannot match. Its goal is to provide high-quality, locally grounded legal service with seamless regional and international support for cross-border, Asia-focused matters.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Singapore, Singapore
Founded: 2002

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