State of Georgia

State government delivering health, transport, education

Curriculum and Academic Systems Coordinator

School Leadership & AdministrationUpdated on Nov 14

Full-timeGriffin, GA, USANo salary listedIn-person

About the Job

Requirements

A bachelor's degree in a related field and two years of experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, project management, accreditation support, planning and evaluation, or related areas are required; experience may substitute for the degree year-for-year.
Strong interpersonal, written, and verbal communication skills are required.
Strong organizational and project management skills and attention to detail are required.
Ability to coordinate complex institutional processes involving multiple stakeholders and manage multiple priorities and deadlines is required.
Strong analytical and problem-solving skills are required.
Ability to establish and maintain effective working relationships with faculty, staff, and administrators is required.
Ability to develop and maintain tracking systems, inventories, timelines, and institutional documentation is required.
Ability to identify opportunities to improve processes and strengthen institutional workflows is required.
Commitment to continuous improvement, operational efficiency, and institutional effectiveness is required.

Responsibilities

Coordinate curriculum proposals from initiation through implementation, including Curriculum Committee activities, internal and external approvals, curriculum records, and communication, implementation, and publication of approved changes.
Manage the institutional catalog and CourseLeaf catalog management process, coordinating catalog cycles, publication schedules, and departmental contributions to ensure approved changes are accurately reflected and student-facing information remains current.
Coordinate academic data updates resulting from approved curriculum and policy changes within Banner, Degree Works, and Ad Astra Pathways. Duties do not include overall system administration, software configuration, security management, technical support, registration processes, scheduling operations, or software maintenance.
Coordinate implementation activities for approved curriculum and policy changes and serve as the central point of coordination among institutional departments to keep required actions and information synchronized across systems and student-facing resources.
Maintain the Academic Credential Master Inventory as the institution's official system of record for academic credentials, tracking approvals, implementation milestones, notifications, modifications, closures, teach-out activities, and historical records throughout the credential lifecycle.
Coordinate processes supporting programmatic accreditation and maintain continuous readiness by monitoring accreditation activities, timelines, documentation, and action items throughout accreditation cycles.
Coordinate communications related to curriculum, catalog, accreditation, and academic systems processes, and prepare status updates and process documentation.
Perform other duties as assigned.

Desired Qualifications

A master's degree and at least five years of professional experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, accreditation support, or related fields are preferred.
Demonstrated experience coordinating cross-functional institutional projects and managing complex processes involving multiple stakeholders is preferred.
Experience working with Banner, Degree Works, CourseLeaf, Ad Astra, academic catalogs, accreditation processes, or institutional data systems is preferred.

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Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Coordinator, Curriculum and Academic Systems

Job Requisition ID:

JR0000001576

Number of Openings:

Shift:

Day (United States of America)

Compensation Details:

COMPENSATION WILL BE COMMENSURATE WITH THE APPLICANT'S EDUCATION, EXPERIENCE, AND QUALIFICATIONS.

Job Description:

MINIMUM QUALIFICATIONS:

We are seeking a qualified candidate with the following minimum qualifications:

Bachelor’s degree in a related field and two (2) years of experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, project management, accreditation support, planning and evaluation, or related areas.

Note: Experience may substitute for the degree on a year-for-year basis.

PREFERRED QUALIFICATIONS:

(In addition to the minimum qualifications) The ideal candidate will possess the following preferred qualifications:

Master’s degree and at least five years of professional experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, accreditation support, or related fields. Demonstrated experience coordinating cross-functional institutional projects and managing complex processes involving multiple stakeholders. Experience working with Banner, Degree Works, CourseLeaf, Ad Astra, academic catalogs, accreditation processes, or institutional data systems.

RESPONSIBILITIES:

The Curriculum & Academic Systems Coordinator provides operational leadership for academic systems processes by coordinating curriculum actions, managing academic information systems, maintaining academic credential records, supporting accreditation readiness activities, and ensuring alignment and synchronization across institutional departments, academic systems, and student-facing resources throughout the lifecycle of academic credentials.

The position serves as the institution’s central coordinator for curriculum processes, academic systems synchronization, catalog management, academic credential lifecycle management, and programmatic accreditation readiness activities. The position collaborates with stakeholders across the institution to ensure alignment, accuracy, and sustainability of academic governance processes.

The position serves as a process manager and institutional integrator rather than the technical administrator of academic software systems.

Your key responsibilities will include:

CURRICULUM PROCESS COORDINATION: Coordinate curriculum proposals from initiation through implementation. Coordinate Curriculum Committee activities, track internal and external approvals, maintain curriculum records, and ensure approved changes are communicated, implemented, and published.

COURSELEAF CATALOG MANAGEMENT: Manage the institutional catalog and the CourseLeaf catalog management process. Coordinate catalog cycles, publication schedules, and departmental contributions to ensure approved changes are accurately reflected and student-facing information remains current.

ACADEMIC SYSTEMS COORDINATION: Coordinate academic data updates resulting from approved curriculum and policy changes within institutional academic systems, including Banner, Degree Works, and Ad Astra Pathways.

Responsibilities are limited to academic updates associated with approved curriculum and policy changes and do not include overall system administration, software configuration, security management, technical support, registration processes,

scheduling operations, or software maintenance.

CROSS-DEPARTMENTAL SYNCHRONIZATION: Coordinate implementation activities associated with approved curriculum and policy changes. Serve as the central point of coordination among institutional departments to ensure required actions are completed and information remains synchronized across systems and student-facing resources.

ACADEMIC CREDENTIAL MASTER INVENTORY MANAGEMENT: Maintain the Academic Credential Master Inventory as the institution's official system of record for all academic credentials. Track credential approvals, implementation milestones, notifications, modifications, closures, teach-out activities, and historical records throughout the credential lifecycle.

PROGRAMMATIC ACCREDITATION READINESS COORDINATION: Coordinate processes that support programmatic accreditation and maintain a continuous readiness model across the institution. Monitor accreditation activities, timelines, documentation, and action items to ensure requirements are completed throughout accreditation cycles.

COMMUNICATION AND STAKEHOLDER ENGAGEMENT: Coordinate communications related to curriculum, catalog, accreditation, and academic systems processes. Prepare status updates and process documentation while promoting collaboration, accountability, and continuous improvement.

Perform other duties as assigned.

COMPETENCIES: To excel in this role, you should possess the following competencies:

Excellent interpersonal, written, and verbal communication skills.
Exceptional organizational and project management skills.
Strong attention to detail.
Ability to coordinate complex institutional processes involving multiple stakeholders.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong analytical and problem-solving skills.
Ability to establish and maintain effective working relationships with faculty, staff, and administrators.
Ability to develop and maintain tracking systems, inventories, timelines, and institutional documentation.
Ability to identify opportunities to improve processes and strengthen institutional workflows.
Commitment to continuous improvement, operational efficiency, and institutional effectiveness.

SALARY:

Salary will be commensurate with education and work experience. Additional benefits include paid state holidays, paid annual and sick leave, and participation in the State of Georgia Flexible Benefits Program.

Minimum Qualifications:

Bachelor's degree *and* Two (2) years related work experience - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

About the Company

State of Georgia

State government delivering health, transport, education

Georgia's government runs the state by delivering public services through its about 130 state agencies, covering areas like health, transportation, education, environment, and more. It employs roughly 200,000 teachers and state workers who staff schools, agencies, and programs, ensuring laws and services are carried out for residents and businesses. The state interacts with residents and businesses through its agencies, licensing, grants, infrastructure projects, and public programs. What makes Georgia different is its large, diverse economy and status as a business hub, with well-known regional employers and industries (e.g., Hartsfield-Jackson Airport, Delta, CNN, Home Depot, Coca-Cola) and Atlanta’s role as a center for culture and commerce. Its goal is to support residents’ well-being, enable economic growth, and maintain efficient, accessible public services that attract and retain businesses and talent.

Company size: 5,001-10,000
Company stage: Grant
Total funding: $4M
Headquarters: Atlanta, GA
Founded: 1788

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