Workforce Relations Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Human Resources (HR) enterprise is comprised of three unique business units: Campus, Health, and Health Sciences. HR's vision is to empower people to drive a culture of innovation, learning, and service that enables the success of individuals within the UCI community and those who aspire to join.

https://hr.uci.edu/

Your Role on the Team

Under the supervision of the Sr. Workforce Relations Manager, the Workforce Relations Coordinator primarily supports the Workforce Relations Investigations team in delivering consistent, high-quality labor and employee relations services across the UCI enterprise. Applies employee relations policies and procedures to coordinate investigation activities of moderate scope and complexity throughout the full investigative cycle. Conducts preliminary intake meetings with reporting parties to gather initial information. Assists investigators with evidence preparation by collecting, organizing, and documenting relevant materials to ensure a complete and accurate investigative record. Drafts investigation-related notices and correspondence to involved parties with attention to accuracy, confidentiality, and timeliness. Coordinates and schedules investigative interviews and related meetings, managing logistics to support efficient case progression and timely resolution.

Coordinates the enterprise-wide investigation data workflow, including case data entry and tracking in ServiceNow. Conducts analyses of employee relations issues, investigations, and other Workforce Relations data to identify trends and areas of risk or opportunity, and develops and delivers related reports and presentations.

Responds to misconduct review requests by reviewing Workforce Relations data and coordinating with the Office of Equal Opportunity and Diversity (OEOD) on current and former UCI employees seeking UC employment, and may coordinate responses to other charges and claims as applicable. Partners with HR teams and enterprise stakeholders to ensure investigative processes are documented accurately, timely, and in accordance with applicable legal, regulatory, and procedural requirements. Assists with strike planning and provides onsite support during labor activity. Maintains sensitive employee records with strict confidentiality, exercises judgment within defined procedures and practices to determine appropriate action, and escalates complex matters to management.

Provides additional support to the entire Workforce Relations team as needed, including in the areas of labor and employee relations and policy and compliance.

What It Takes to be Successful

Required:

• Demonstrated organizational, analytical, and problem-solving skills to conduct analysis and develop recommendations.
• Working knowledge of other areas of HR.
• Knowledge of organizational policies and procedures; knowledge of functional area and understands how work impacts other areas.
• Knowledge of applicable state and federal laws and regulations.
• Knowledge of employee relations practices and programs.
• Effective written and oral communication skills.
• Demonstrated ability to handle difficult or volatile situations / individuals effectively.
• Experience providing employee relations related support to assigned client groups.
• Experience with conflict resolution.
• Demonstrated ability to apply employee relations specific concepts.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Strong attention to detail in documentation and recordkeeping.
• Proficiency with case management systems and Microsoft Excel for data tracking, analysis, and reporting.
• Bachelor's degree in related area and / or equivalent experience / training
• 2+ years relevant experience performing employee relations functions in a complex organization

Preferred:

• Knowledge of union / labor contracts.
• Proficiency with ServiceNow.

Special Conditions:

• This position may be required to report at different work sites including Irvine, Orange, and other locations. The incumbent must be able to provide their own means of transportation to/from work locations.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $32.42 - $38.51 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization