Children's Healthcare of Atlanta

Pediatric hospital network and centers

Administrative Coordinator 2

Administrative SupportPosted on Nov 9

Full-timeAtlanta, GA, USANo salary listedIn-person

About the Job

Requirements

At least 4 years of administrative support experience in a professional office environment.
Experience supporting multiple leaders.
Experience scheduling meetings involving multiple stakeholders and coordinating meeting logistics, agendas, and minutes for multiple leaders.
A high school diploma or equivalent.
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
Proficiency in the full suite of Microsoft Office and other Windows-based applications.
Ability to act independently, or on behalf of a leader, with multiple stakeholders to assess and prioritize work, including meeting coordination, project coordination, and system initiatives.
Ability to learn and adapt quickly to operational needs by understanding key business drivers.

Responsibilities

Maintain calendars, schedule appointments, and work with multiple leaders to manage their time.
Support management staff or the department by typing and editing correspondence, maintaining files, reproducing documents, scheduling appointments, disseminating departmental information, and answering telephones by answering callers’ questions and providing requested information as necessary.
Perform financial administration duties, including reconciling cash activities and financial spending transactions monthly and submitting expense reports and invoices for payment.
Screen incoming phone calls and manage relationships with outside vendors and internal staff.
Prepare and disseminate department and committee minutes, agendas, and other meeting materials in a timely manner, and coordinate conference room scheduling and meeting setup.
Act as office administrator by ordering and stocking supplies, performing record-keeping, serving as a liaison to other departments and vendors, and performing quality management functions as necessary.
Create and edit documents using PowerPoint, Excel, and Word while ensuring they adhere to Children’s style guidelines.
Assist with preparing and auditing departmental or project budgets and tracking and monitoring related expenses.
Assist with human resources and employee transaction forms and records.
Submit department contracts and coordinate the contract process.
Ensure Payroll/TIME is processed in compliance with Children’s policies.
Serve on committees as a leader or department representative when needed.
Assist management and leaders with special departmental projects and other department-specific assignments.
Create and disseminate monthly divisional reports and collate information from leaders or consolidated submissions.
Assist leaders with invoices and expense reports.

Desired Qualifications

A bachelor’s degree in business, healthcare, or a related field.

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Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

5:30 PM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

Experience

4+ years of administrative support role experience in professional office environment
Experience supporting multiple leaders
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes for multiple leaders

Preferred Qualifications

Bachelor’s degree in business, healthcare, or related field

Education

High school diploma or equivalent

Certification Summary

No professional certifications required

Knowledge, Skills, and Abilities

Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Proficient in full suite of Microsoft Office and other Windows-based applications
Demonstrated ability to act independently, or on behalf of leader, with multiple stakeholders to assess and determine prioritization of effort (i.e. meeting coordination, project coordination, system initiatives, etc.)
Demonstrated ability to learn and adapt quickly to operational needs by understanding key business drivers

Job Responsibilities

Maintains calendar, schedules appointments, and works with multiple leaders to manage time.
Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
Assists with human resource and employee transaction forms and records.
Submits department contracts and coordinates the contract process.
Ensures Payroll/TIME is processed and in compliance with Children’s policies.
May serve on committees as leaders/department representative.
Assists management in special departmental projects.
Performs other department-specific duties and other assignments as appropriate.
Assists leaders with special projects.
Creates and disseminates monthly divisional reports and collates information from leaders or consolidated submission.
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Assists leaders with all invoices and expense reports.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1920 Briarcliff Rd NE

Job Family

Administrative Support

About the Company

Children's Healthcare of Atlanta

Pediatric hospital network and centers

Children's Healthcare of Atlanta provides pediatric medical care through three hospitals, 26 neighborhood locations, and more than 600 beds. It operates as a not-for-profit system that includes the Marcus Autism Center, the Center for Advanced Pediatrics, urgent care centers, and trauma facilities, staffed by more than 2,000 pediatric physicians across 70+ specialties and a team of over 11,500 employees and 10,000 volunteers. The organization treats a high volume of patients each year, offering services ranging from emergency and surgical care to outpatient and specialty programs for children. Its care model centers on delivering comprehensive, kid-focused health services to support children now and in the future."

Company size: 10,001+
Company stage: Grant
Total funding: $4.8M
Headquarters: Atlanta, GA
Founded: 1997

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