Accounts Payable Clerk

Overview

The A/P clerk is responsible for communicating with the stores to ensure that all invoiced purchase orders are receipted.  If there are any differences between the invoice and the purchase order, the clerk is responsible for reconciling the differences by communicating between the vendor and the store in a timely manner to ensure all discounts are earned.  In addition, the clerk has daily communication with the vendors to resolve any invoice issues, such as invoices that have been sent without purchase order numbers or back orders that the store does not have a record of.  The clerk also reviews the vendor statement so that the account is current.

Responsibilities

Resolves the differences between vendor invoices and store purchase orders

Talk to stores concerning unreceipted purchase orders

Communicating with the vendor regarding statements

Qualifications

Word Processing Software

Spreadsheet and Internet Software

Order Processing Software

Payroll System

Phone Skills

Ability to read and comprehend simple instructions, short correspondence and memos; write simple correspondence; effectively present information to others one-on-one.

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations.