Goldman Sachs

Advises on mergers and trades stocks and bonds

Administrative Assistant - Finance & Corporate Legal

Administrative SupportUpdated on Nov 14

Full-timeNew York, NY, USA

About the Job

Requirements

At least 7 years of experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking, or corporate environment.
Strong interpersonal and communication skills, including clear and concise communication.
Strong organizational skills, efficiency, attention to detail, motivation, and the ability to prioritize time-sensitive tasks flexibly as priorities change.
Ability to solve problems quickly and efficiently and work under pressure in deadline-driven environments.
Ability to take initiative, follow up without prompting, and seek clarification when needed.
Ability to handle sensitive, confidential, and non-routine information.
Ability to work with people at all organizational levels.
Excellent judgment, independent thinking, resourcefulness, professionalism, diplomacy, discretion, integrity, and a positive attitude.
Strong proficiency in Microsoft Word and Outlook, and proficiency in Excel and PowerPoint.
Willingness to use new artificial intelligence technologies as they are adopted by the department.
Ability to work five days per week in the office.

Responsibilities

Provide general administrative support, including covering phones, scheduling meetings, and coordinating travel arrangements, in a complex team environment.
Coordinate senior-level internal and external meetings, video meetings, and conference calls, including scheduling, booking conference rooms, registering external guests, and preparing or printing materials as needed.
Maintain detailed calendars and related logistics for each team member.
Participate in a phone group with other assistants, provide backup support for other teams as needed, promptly handle a high volume of calls, and interact professionally and effectively with senior business leaders.
Handle legal-specific administrative duties, including creating legal matters for budgeting purposes and timely management and processing of outside counsel and other vendor invoices.
Prepare and process travel and expense reports in a timely manner.
Help prepare attorneys for meetings, including printing materials.
Prepare correspondence for signature and other communications.
Maintain an understanding of firm policies and learn to use key tools and applications, including expense, document management, and vendor management systems.
Create documents as needed, including PowerPoint presentations and Excel spreadsheets.
Assist with catering requests and setup to support internal and external departmental meetings.

Desired Qualifications

Previous experience as an assistant supporting senior management or managing director-level personnel, preferably in the financial services or legal industry.

JOB SUMMARY & RESPONSIBILITIES:

Provide general administrative support (covering phones, scheduling meetings, coordinating travel arrangements, etc.) in a complex team environment.
Coordinate senior-level internal/external meetings, zoom meetings and conference calls (including scheduling meetings, booking conference rooms, registering external guests, preparing, or printing materials if needed, etc.).
Maintain detailed calendars and related logistics for each member of the team.
Working in a phone group with other assistants and providing backup support for other teams as needed, handling a high volume of phone calls (answering all of them promptly) and interacting with senior level business leaders in a professional and effective manner.
Handle several legal-specific administrative duties, including but not limited to, legal matter creation for budget purposes, and managing / processing outside counsel and other vendor invoices in a timely manner.
Prepare and process travel and expense reports in a timely manner.
Help prepare attorneys for meetings by printing materials, etc.
Perform other tasks, including but not limited to, preparing correspondence for signature and other communications.
Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expenses, document management and vendor management systems).
Create documents as needed (i.e., PowerPoint presentations, Excel spreadsheets, etc.).
Assist with catering requests and setup as needed to support internal and external meetings for the department.
Willingness to use new AI technologies as they are adopted by the department.

NECESSARY QUALIFICATIONS:

Minimum 7+ years’ experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking or corporate environment.
Excellent interpersonal and communication skills (i.e., clear, concise communication).
Organized, efficient, strong attention to detail, and highly motivated.
Ability to solve problems quickly and efficiently and work well, including under pressure, in a deadline-driven and sometimes hectic environment.
Proactive – i.e., able and comfortable taking the initiative and following up as necessary without prompting, always seeking clarification when needed.
Ability to handle highly sensitive, confidential, and non-routine information.
Comfortable working with people at all organizational levels.
Positive attitude and ability to prioritize a variety of time-sensitive tasks while remaining flexible as priorities change.
Excellent judgment; independent thinker and resourceful.
Team player with a positive attitude.
Highest degree of integrity, professionalism, diplomacy and discretion.
Strong proficiency in MS Word, and Outlook and proficiency in Excel and PowerPoint.

SKILLS / EXPERIENCE:

Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services or legal industry.
Five-day in-office work policy.

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Salary Range
The expected base salary for this New York, NY, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.

About the Company

Goldman Sachs

Advises on mergers and trades stocks and bonds

Goldman Sachs advises companies and governments on mergers, raises money for them by selling their stocks and bonds, and trades securities for big investors such as hedge funds and pension funds. It led Ford Motor's 1956 stock market debut, then the largest share sale in US history. Traders buy and sell stocks, bonds, currencies, and commodities for clients and lend them money, while bankers earn a fee on each deal they advise on or arrange. Its asset and wealth management arm invests for institutions and wealthy families and charges fees based on the money it oversees. The firm was founded in 1869, when it began brokering short-term IOUs for New York merchants, and it is based in New York City.

Company size: 10,001+
Company stage: IPO
Headquarters: New York City, New York
Founded: 1869

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