Executive Coordinator - Media & Events

Position Type: Full-time
Location: Boston-Based Hybrid (Tuesday–Thursday in office; Monday and Friday remote)
Salary: $65,000–$75,000 OTE, based on experience

Work Authorization Requirement: Applicants must have permanent authorization to work in the United States and must not require current or future sponsorship for employment authorization. DealRoom does not sponsor or support work visas, student visas, OPT, STEM OPT, CPT, or other temporary employment authorization programs.

About Us

DealRoom is the M&A platform corporate development teams run their deals on. We built it bootstrapped, with no outside investors. Today, 280+ companies use it.

M&A Science is our media and education arm. It runs the M&A Science podcast, live events, and the Buyer-Led M&A methodology.

We're a small, ambitious team that moves quickly, values initiative, and believes great work comes from people who take ownership and work well together. Our values are simple: Own It. Deliver the Wow. Be Kind and Direct.

The Role

We're looking for a resourceful, relationship-driven person to help expand our founder and CEO's presence in the M&A community while keeping his schedule and day-to-day priorities organized.

This is a unique opportunity to work directly with a founder, build relationships with industry leaders, and help bring meaningful conversations and events to life.

Much of your work will focus on media and events: pitching Kison to conferences and podcasts, connecting with prospective guests for M&A Science, and helping produce live recordings and events.

You'll also provide executive support, managing his calendar, travel, and scheduling, along with helping keep our Boston office running smoothly.

It's a varied role that requires organization, good judgment, persistence, and comfort navigating changing priorities. You'll have the opportunity to take ownership, build relationships, and make a visible impact across several areas of the business.

We also use AI tools to streamline research, scheduling, and administrative work so you can focus more of your time on the relationships and experiences that make this role interesting.

What You'll Own

Media and Stages | 35%

Identify and pitch opportunities for Kison to speak at conferences, appear on podcasts, and participate in industry media. Help build his speaking calendar 6–9 months out.

Research and connect with high-priority guests for the M&A Science podcast, working with Kison to develop thoughtful outreach and build relationships that lead to bookings.

Events | 25%

Coordinate live podcast recordings, events in our Boston office, and customer visit days from planning through execution. You'll manage invitations, venues, catering, run of show, and follow-up, helping create an excellent experience for guests and attendees.

Executive Support | 25%

Manage Kison's calendar across Chicago and Boston, coordinate travel, schedule occasional personal appointments, and help organize his time around the company's priorities.

You'll be a trusted partner in keeping things organized, anticipating scheduling needs, and communicating when priorities need to shift.

Boston Office | 15%

Provide day-to-day office support, including managing packages, maintaining supplies, and helping ensure the office is organized and ready for employees and visitors.

Media and events will be the primary focus when priorities compete. You'll work alongside our existing podcast producer, who manages the regular guest pipeline, while you focus on high-priority opportunities that benefit from additional outreach and relationship-building.

Your First 90 Days

Your first three months will focus on building relationships, learning the business, and establishing a strong foundation for success.

By day 90, you'll be working toward:

• Independently managing Kison's calendar, travel, and scheduling needs

• Building a target list of 30+ conferences, podcasts, and media outlets, with outreach underway to at least 10

• Developing a pipeline of speaking and guest opportunities for the first half of 2027, with a goal of securing 3 confirmed appearances

• Pitching a live podcast event to an outside organizer

• Coordinating at least one Boston office event or customer visit day

• Building relationships with high-priority podcast guests, with a goal of securing 2 bookings

• Establishing a reliable daily routine for Boston office support

Success in this role means creating momentum, building dependable systems, and demonstrating the judgment and follow-through needed to manage multiple priorities.

Who You Are

You have 2–4 years of experience in booking, PR, event production, talent relations, executive support, or a related field.

You're someone who enjoys making connections, bringing people together, and turning ideas into reality. You're organized, proactive, and comfortable taking initiative without needing every step mapped out.

You know how to be persistent without being pushy, communicate clearly, and adapt when plans change. You're also comfortable asking questions, offering ideas, and speaking up when priorities need clarification.

Must-haves:

• Strong follow-through and the ability to manage multiple conversations, commitments, and deadlines

• Clear, compelling written communication, particularly when reaching out to new contacts

• Experience coordinating events, productions, or projects involving guests, vendors, and timelines

• Good judgment, discretion, and comfort handling confidential information

• Familiarity with AI tools and an interest in using them to work more effectively

Nice-to-haves:

• Experience booking podcast guests or speakers

• Connections in conferences, business media, or the M&A community

• Experience at a startup or small team where you took on a variety of responsibilities

The Details

• Location: Downtown Boston. In office Tuesday through Thursday with the team, remote Monday and Friday.

• Reports to: Founder and CEO

• Travel: Occasional, for events and conferences

Benefits & Culture

• Generous equity options

• 100% employee-only medical insurance coverage and 60% dependent coverage

• Competitive benefits including 401(k) with company matching, healthcare, dental, and vision plans

• Company-paid Claude account

• $1,000 annual professional development benefit

• $300 monthly commute stipend

• Company-paid laptop

Application Questions (Required)

1. Send a pitch (150 words or less) for why a podcast you love should book Kison as a guest. Make sure to name the podcast and create a pitch specific to that podcast and Kison's work.

2. Tell us about your hardest-won yes. Describe a time you convinced someone to agree to something that wasn't an easy sell. What was your approach, and what happened?