HR Generalist & Employee Relations·Updated on Nov 14·
Full-timeGozo, MaltaNo salary listedIn-person
About the Job
Requirements
A minimum of a Bachelor's degree is required; a degree in a related area is ideal.
Three years of experience in a similar Human Resources position within a luxury brand or similar organization are required.
Familiarity with the Employment and Industrial Relations Act or willingness to be trained in the area is required.
Eligibility for a working permit in Malta is required.
Excellent spoken and written English is required; a local language and an additional language are beneficial.
Planning and organizational skills, verbal and written communication skills, problem-solving and decision-making skills, familiarity with labor laws and regulations, familiarity with local social insurance policies, and administration skills are required.
Computer literacy, including Word, Excel, PowerPoint, and other HR systems, is required.
The candidate should identify with the employer's core values and demonstrate people orientation, passion for European luxury, entrepreneurship, self-confidence, persuasiveness, ethics, quality orientation, and professional presentation.
Responsibilities
Ensure the Human Resources Department's responsibilities are met while maintaining a professional atmosphere, confidentiality, and responsiveness to employees' employment needs.
Support supervisors and staff in developing employees' skills and capabilities.
Ensure accurate job descriptions are in place and advise and assist with writing them.
Advise and assist with staff performance evaluations.
Identify training and development opportunities.
Provide basic counseling to staff facing performance-related obstacles.
Advise and assist with developing Human Resources plans.
Set up personnel records for new employees and conduct new-hire orientation on a rotational schedule.
Enroll employees in benefits programs, assist with benefits changes, concerns, problems, and questions, and act as a corporate liaison.
Back up the Human Resources Supervisors' functions to ensure duties are completed in a timely manner.
Assist with payroll office functions.
Monitor daily attendance, investigate causes of absences, and recommend solutions to chronic attendance difficulties.
Advise and make recommendations on disciplinary actions.
Monitor scheduled absences, including holidays and travel, and coordinate coverage to ensure continuity.
Inform affected staff or residents about unexpected absences and coordinate continuity actions, including cancellation of events and locating keys.
Coordinate recruitment and selection to ensure an organized and comprehensive hiring process.
Advise and assist supervisors on staff recruitment.
Ensure vacancies are posted on the recruitment website; schedule and organize interviews; participate in applicant interviews; conduct reference checks; inform unsuccessful applicants; and conduct exit interviews.
Explain Human Resources policy provisions, employment standards, and legislation, including workers' compensation, labor standards, and the Fair Practice Act.
Organize transitional employee compensation, pay, and benefits provisions when positions transfer or new positions are funded through contribution agreements and other special funding arrangements.
Assist in developing and implementing a Human Resources plan and personnel-management policies and procedures.
Promote workplace safety and advise and assist staff and management on pay and benefits systems.
Answer employees' general questions and concerns, refer them to appropriate channels when necessary, and maintain strict confidentiality.
Produce employee information programs about corporate programs and enrollment, including Annual Enrollment, Stock Purchase, and Profit Sharing Programs.
Follow all applicable Human Resources laws.
Ensure employees follow safety rules and procedures and follow health and safety procedures required by law and hotel policy.
Support health and safety training and policy-making.
Desired Qualifications
Familiarity with the Employment and Industrial Relations Act or openness to training in this area.
A degree in a related area.
A local language and an additional language.
SCOPE
Ensure that the responsibilities of the Human Resources Department are met, while maintaining a professional atmosphere, maintaining confidentiality and meeting the employment needs of our people.
OVERALL OBJECTIVES
The job of the Human Resources Executive is executed satisfactorily when:
Provide support to supervisors and staff to develop the skills and capabilities of staff.
Ensure that accurate job descriptions are in place.
Provide advice and assistance with writing job descriptions.
Provide advice and assistance when conducting staff performance evaluations.
Identify training and development opportunities.
Provide basic counseling to staff who have performance related obstacles.
Provide advice and assistance in developing Human Resources plans.
Set up personnel records for new employees and conduct orientation for new hires on a rotational schedule.
Enroll employees in the various benefits programs, assist them with any benefits changes, concerns, problems or questions, acting as a corporate liaison
Act as backup for the Human Resources Supervisors functions to ensure that all duties are completed in a timely manner
Assist with the payroll office functions.
2. Monitor staff performance and attendance activities
Monitor daily attendance.
Investigate and understand causes for staff absences.
Recommend solutions to resolve chronic attendance difficulties.
Provide basic counseling to staff that have performance related obstacles.
Provide advice and recommendations on disciplinary actions.
Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity.
Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys
3. Coordinate staff recruitment and selection process in order to ensure a timely organized
And comprehensive procedure is used to hire staff.
Provide advice and assistance to supervisors on staff recruitment.
Ensure that all vacancies are posted on Kempinski’s recruitment web-site.
Schedule and organize interviews.
Participate in applicant interviews.
Conduct reference checks on possible candidates.
Inform unsuccessful applicants.
Conduct exit interviews.
4. Provide information and assistance to staff, supervisors and Council on Human Resources and work related issues.
Explain any provisions of the HUMAN RESOURCES policy.
Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
Assist in developing and implementing a Human Resources plan and personnel management policies and procedures.
Promote workplace safety.
Provide advice and assistance to staff and management on pay and benefits systems.
Assist employees with any general questions and concerns, referring them to the proper channels for assistance if necessary, maintaining strict confidentiality.
Produce informational programs for all employees’ reference corporate programs and enrollment such as Annual Enrollment, Stock Purchase, and Profit Sharing Programs.
5. Laws, Regulations and policies
Makes sure to follow all applicable HR laws.
6. Security Health and safety
Ensures that all employees follow safety rules and procedures.
Ensures to follow all H&S procedures as stipulated by law and hotel's policy.
Supports in any H&S training and policy making.
NATIONALITY: Eligible for a working permit in Malta.
EDUCATION: A minimum of a Bachelor degree, ideally in a related area.
EXPERIENCE: To fill the position, the following is required:
Three (3) years in a similar HR position within a luxury brand or similar.
Ideally familiar with the Employment and Industrial Relations Act (Local Employment Legislation) or open to be trained in the area.
LANGUAGE: Ability to work and communicate in a multinational environment:
English – excellent oral and written skills Local language – beneficial Additional language - beneficial
COMPETENCIES: To fill this position the candidate must have:
Planning and organizational skills Verbal and written communication skills Problem Solving & Decision Making skills Be familiar with labour laws and regulations Be familiar with local social insurance policies Administration skills
TECHNICAL COMPETENCIES: Computer literacy:
Word and Excel PowerPoint Other HR systems
INDIVIDUAL CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:
People Oriented Passionate for European luxury Entrepreneurial Self-confident Persuasive Ethical Quality oriented Well-presented