Administrator, Treasury Services - Treasury Services

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrator, Treasury Services

Job Profile Title

Accountant B

Job Description Summary

The Treasury Services Administrator, under the general supervision of the Associate Director of Treasury Services, supports the daily operations of the University's Treasury Services function. This position is responsible for performing a broad range of treasury-related activities, including cash management, banking services, invoicing, BEN Deposits processing, account reconciliations, and other operational processes that ensure the efficient, accurate, and compliant administration of Treasury Services.
The Treasury Services Administrator provides operational and administrative support for treasury functions by maintaining treasury records and documentation, processing service requests, and assisting with the coordination of banking and financial activities. This position serves as a resource to University departments and collaborates with internal stakeholders, external vendors, and financial institutions to deliver responsive, high-quality customer service while supporting the University's financial operations.
The successful candidate possesses strong analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage multiple priorities in a dynamic environment. This role plays a critical part in safeguarding the University's financial assets, strengthening operational controls, enhancing process efficiency, and supporting the University's strategic financial objectives through effective treasury administration and collaborative service.

Job Description

Job Responsibilities

• Support Treasury Operations: Maintain accurate treasury records, banking documentation, authorized signer records, and electronic files in accordance with record retention requirements. Prepare invoices and process treasury-related billing and payments as assigned. Respond to inquiries from University departments regarding treasury services and BEN deposits while providing exceptional customer service. Coordinate with other business offices to support Treasury operations. Support month-end, quarter-end, and fiscal year-end treasury activities, including reconciliations, reporting, and audit requests. Maintain the confidentiality and security of financial information and banking credentials while adhering to cybersecurity and fraud prevention protocols. Identify opportunities to improve treasury processes, enhance operational efficiency, and strengthen internal controls. Assist with special projects and other Treasury Services initiatives as assigned. Perform other duties as assigned in support of the University's financial operations.
• Process school/center deposits: Maintain BEN Deposits system and users, and monitor cash deposits.
• Forgivable Loan Program: Manage Forgivable Loan Program origination and journals.
• BEN Helps Support: Monitor the Treasury Services customer support portal in BEN Helps and answer/assign support tickets in a timely manner with superior customer service.
• Invoice Management: Create & close PO’s, process and track payments, and check for any issues with invoice processing.
  Review and verify the accuracy of journal entries. Conduct special studies and develop or recommend accounting methods and procedures.
• Reconciliation: Resolve deposit discrepancies and prepare correcting entries; perform monthly reconciliations for object codes 1144 and 2401.
• Bank & Merchant Online Portal Maintenance: Provide access to platforms, conduct quarterly audits of users.Other duties and responsibilities as assigned
• Bank Account Signers Management: Update bank account representatives and signers.
• Cross-Functional Collaboration: Collaborate with various departments across campus and in DOF to assist in supporting Treasury operations.

Qualifications

• Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required; 3 to 5 years of experience preferred.
• Administrative, office coordination, or business support experience
• Strong organizational, communication, and multitasking skills
• Experience managing departmental documentation
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Experience with accounts receivable or financial administration
• Experience supporting finance, accounting, operations, or executive teams

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Finance

Pay Range

$50,366.00 - $60,500.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay