In PersonOn-site at TDEM Headquarters in Austin; travel up to 10%.
People & HRCompensation & Benefits
Company Does Not Provide H1B Sponsorship
About the job
Requirements
A bachelor's degree in an applicable field or an equivalent combination of applicable education and experience; additional applicable work experience may substitute for education year for year, with 30 semester hours equivalent to one year of experience.
Two years of applicable human resources experience.
Working knowledge of human resources management principles, core processes, FMLA, parental leave, ADA, workers’ compensation, and other federal or state employment-related entitlements.
Knowledge of COBRA and HIPAA provisions, TAMUS Wellness Programs, leave accounting and leave without pay processes, and TDEM and TAMUS benefits processes and procedures.
Ability to apply federal and state laws and TAMUS and agency guidance to formal processes; coordinate with internal and external stakeholders; accurately administer competing timelines; maintain confidential and sensitive information; and communicate with tact and diplomacy.
Proficiency using a computer and Microsoft Suite, TAMUS applications, and HR-related systems including Workday, First Advantage, Guardian, and DocuSign.
Ability to create PowerPoint presentations and informative web content focused on HR topics, analyze situations using critical thinking, and multitask, prioritize, organize, and pay attention to detail.
Complete and obtain certification in FEMA courses IS-100, IS-200, IS-700, and IS-800 within 12 months of employment, and complete other training as determined.
Maintain regular attendance during the assigned work schedule, work extended hours when needed, interact face-to-face and person-to-person, and travel up to 10%.
Handle Protected Health Information in accordance with HIPAA regulations and A&M System policy, and complete HIPAA training as a condition of employment.
Applicants are subject to a criminal history investigation, and employment is contingent upon verification of credentials and other required information.
Responsibilities
Administer benefits and provide guidance to management and employees on benefits programs and the completion of forms related to FMLA, medical and mental health care leave, and ADA, including new medical leave provisions as enacted.
Advise supervisors and employees by interpreting, analyzing, developing, and proposing solutions using procedures, federal and state laws, agency policy, and protocols.
Ensure benefits program administration and compliance.
Maintain timely and accurate administrative records and case management for FMLA, medical and mental health care leave, and ADA.
Provide notice and process new requests and recertifications for FMLA, parental leave, and medical and mental health care leave within required timelines.
Provide benefits-related presentations at new employee orientation, new supervisor training, and as needed.
Prepare and provide HR correspondence and reporting related to FMLA, medical and mental health care leave, ADA, and leave programs in accordance with authoritative guidance, laws, practices, policies, and TAMUS regulations.
Audit and enter leave in Workday for FMLA, medical and mental health care leave, and other leave programs.
Coordinate and process agency-granted leave in accordance with applicable regulations, requirements, and criteria.
Coordinate TDEM benefits-related events and provide staff with information about TAMUS and TDEM Wellness Programs.
Manage benefits files and their lifecycle; review the benefits email account daily, respond, and route items to appropriate team members; and assist with other division email accounts as needed.
Assist with benefits offboarding processes and conduct exit interviews.
Create or maintain desk aids, process flow charts, presentation slides, and other HR informational resources.
Contribute to planning, developing, revising, and implementing HR policies, procedures, and forms.
Maintain current knowledge of applicable federal and state leave laws and policies to ensure consistent and compliant leave administration.
Support HR programs, including posting, hiring, recruiting, selection, compensation vetting, classification, orientation, performance management, and Workday processing.
Assist with workers’ compensation; personnel action form requests and justification memorandums; routing requests in DocuSign; and processing personnel changes in Workday, as needed.
Assist HR staff with special projects or assignments, including the TDEM Academy, Student Worker, Fellows, and Internship Programs.
Cross-train in assigned specialized HR functions, such as benefits, employee relations, investigations, onboarding, performance evaluations and management, organizational development, recruitment, and workers’ compensation.
Perform other related duties as assigned.
Desired Qualifications
A bachelor's degree in Human Resources.
Experience working for a state agency or institution of higher education.
Human resources experience, human resources college coursework, or a human resources certification.
Job Title
HR Generalist, Benefits & Leave
Agency
Texas Division of Emergency Management
Department
Benefits & Leave
Proposed Minimum Salary
$6,301.98 monthly
Job Location
Austin, Texas
Job Type
Staff
Job Description
GENERAL DESCRIPTION:
The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed.
The Human Resources (HR) Generalist, Benefits & Leave, under general supervision, performs advanced level HR management work. This position assists and specializes in benefits administration with a focus on the Family & Medical Leave Act (FMLA), parental leave, Medical and Mental Health Care Leave for Certain Veterans, Americans with Disabilities Act (ADA) and agency granted leave coordination under TDEM and/or TAMUS Benefits.
Position is located and performed at the TDEM Headquarters located in Austin, Texas.
*Salary is a fixed rate and is non-negotiable.
*This position is located on-site and not subject to telecommuting.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Provides moderately complex Benefits administration and guidance to TDEM management and agency employees on the process and completion of forms related to Benefit Programs, the Family & Medical Leave Act (FMLA), Medical and Mental Health Care Leave, and Americans with Disabilities Act (ADA). May include new medical leave provisions as enacted.
Provides expertise to supervisors and employees assisting, guiding, interpreting, analyzing, developing, and proposing solutions by following procedures or applying federal laws, state laws, agency policy and protocols.
Ensures administration and compliance of the Benefits Program.
Performs timely and accurate administrative recordkeeping, case management and maintenance for FMLA, Medical and Mental Health Care Leave, and ADA for TDEM.
Provides notice and completes processing of new requests and recertifications of FMLA, parental leave, Medical and Mental Health Care Leave programs within timelines.
Performs benefit related presentations at New Employee Orientation (NEO), new supervisor training and as needed.
Prepares and provides HR correspondence and reporting related to FMLA, Medical and Mental Health Care Leave, ADA and leave programs under authoritative guidance with federal and state laws, practices, policies and TAMUS regulations.
Audits and enters leave entries for processing in Workday for FMLA, Medical and Mental Health Care Leave and other leave programs.
Coordinates and processes agency granted leave in accordance to regulations, requirements and criteria.
This position is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as needed basis thereafter.
Coordinates TDEM Benefits related events.
Educates and provides content marketing to staff on TAMUS and TDEM Wellness Programs.
Responsible for file management and lifecycle of Benefit files.
Reviews and responds to Benefits email account daily reviewing items and routes to appropriate team members and may assist with other division email accounts as needed.
Assist with offboarding processes and conduct exit interviews for Benefits.
Creates or maintains desk aids, process flow charts, presentation slides, and other HR-related informational resources.
Contributes to division planning, developing, revising, and implementing HR policies, procedures, and forms.
Maintains up-to-date knowledge of applicable federal, state, leave laws and policies to ensure consistent and compliant leave administration.
Assists in performing administrative work in support of HR programs to include posting, hiring, recruiting, selection, vetting compensation, classification, orientation, performance management and Workday processing.
May assist with Workers’ Compensation (WC).
May assist with personnel action form requests and justification memorandums for accuracy, routes requests in Docusign, and processes personnel changes in Workday.
May assist HR staff members with special projects or assignments to include the TDEM Academy, Student Worker, Fellows Program, and Internship Programs.
May cross train on specialized HR functions in an assigned area, such as benefits, employee relations, investigations, onboarding, performance evaluations/management organization development, recruitment, and workers’ compensation.
Performs other related duties as assigned.
Face-to-face and person-to-person interactions are required.
Maintain a regular course of attendance during assigned work schedule and work extended hours when needed.
Ability to travel up to 10%.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
MINIMUM QUALIFICATIONS:
Education – A Bachelor’s Degree in an applicable field or equivalent combination of applicable education and experience.
Experience – Two (2) years of applicable HR experience.
PREFERRED QUALIFICATIONS:
Bachelor’s degree in Human Resources.
Experience working for a state agency or institution of higher education.
HR experience, HR college course work or an HR certification.
*Additional work experience or the type described above may be substituted for the education requirement on a year-for-year basis. Thirty (30) semester hours is equivalent to one (1) year of experience. A completed advanced degree in a relevant field may also be substituted in lieu of work experience.
KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of HR management principles, HR core processes, FMLA, Parental Leave, ADA, WC and other federal or state employment related entitlements.
Knowledge of COBRA and HIPPA provisions.
Knowledge of TAMUS Wellness Programs.
Knowledge of leave accounting and Leave without Pay (LWOP) processes.
Ability to apply Federal, State Laws, TAMUS and agency guidance to a formal process.
Ability to coordinate with internal and external stakeholders to include but not limited to TDEM staff, TAMUS representatives and vendors.
Knowledge of TDEM and TAMUS benefits processes and procedures.
Ability to develop HR content knowledge and assist in support of HR operations as assigned.
Ability to timely and accurately administer competing timelines.
Ability to pay attention to detail.
Skills in oral and written communication including active listening.
Proficient in using a computer and Microsoft Suite.
Proficient in using TAMUS applications and other HR-related systems (e.g., Workday, First Advantage, Guardian, and Docusign) to support accurate and efficient HR operations.
Skill in multi-tasking, prioritizing and organization.
Ability to create PowerPoint presentations and informative web content focused on HR topics.
Ability to execute critical thinking when analyzing situations.
Ability to maintain confidential and sensitive information.
Ability to communicate with tact and diplomacy.
REGISTRATION, CERTIFICATION OR LICENSURE:
Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within twelve (12) months of employment and any other training as determined.
*Resumes are not accepted in lieu of an application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.