This position reports to the Billing Supervisor and Manager and will represent the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions. With limited supervision, the Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.

Duties and Responsibilities:

• Distribute and process monthly prebills.

• Enter changes to prebills in accounting program - transfers, edits (narrative and numerical).

• Track invoice status, follow up on prebills not returned, matters not billed.

• Ensure appropriate bill formats, rate levels and insurance information are indicated prior to preparing invoices.

• Prepare invoices electronically submit to clients and/or third party billing vendor when applicable.

• Prepare spreadsheets, manage client requirements, and understand fee arrangements.

• Responsible for high level of accuracy and completeness.

• Maintain billing information and special instructions in accounting databases and spreadsheets.

• Respond to various billing related inquiries from attorneys, clients and billing management.

• Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions.

• Generate reports, bill and payment history.

• Liaise with attorneys and staff to clarify rate arrangements and override requests.

• Assist with collections and other special research projects requested by attorneys, secretarial staff and clients.

Qualifications/Skills Required

• Minimum of 2 years legal billing experience.

• Knowledge of Windows environment including Microsoft Word, Outlook and Excel.

• Reliability, teamwork, professionalism, ability to multi-task, attention to detail are essential.

• Must be able to work independently and prioritize work.

• Excellent organizational and time management skills.

• Flexibility with overtime as necessary.

• Ability to write and communicate effectively, tactfully, and professionally with employees, clients, and attorneys.

• Knowledge of Aderant, Elite software preferred.

• Creative problem-solving skills.

Educational Requirements

• BA/BS in finance or related field

For Westchester County, NY the expected hourly wage for this position is between $28.00 and $35.00. The actual compensation will be determined based on experience and other factors permitted by law.

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