U

University Health

Academic health system with teaching hospitals

Assistant to Chair - Department of Medicine

Full-TimeUpdated on 10/23/2026
No salary listed
Mid
Bachelor's, Associate's
Kansas City, MO, USA
In Person
Administrative & Executive AssistanceExecutive Support

About the job

Requirements
  • An Associate’s degree in Health Sciences, Business, Public Administration, Education, or a related field, or an equivalent combination of education and experience.
  • Three years of progressively responsible administrative experience, including administration of an education program, executive assistant experience, or advanced secretarial experience.
  • Advanced proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Zoom, and Teams.
  • Exceptional written and verbal communication skills with a polished, professional presence and strong customer service orientation.
  • Ability to interact effectively with physicians, patients, government and community leaders, Medical Staff, and the general public.
  • Strong judgment and discretion when handling confidential and sensitive information.
  • Ability to recognize priorities, manage complex incoming requests, and respond appropriately to time-sensitive matters.
  • Strong organizational skills and the ability to manage multiple projects, competing priorities, and tight deadlines with minimal supervision.
  • Ability to research policies and procedures, process and integrate complex information, perform basic bookkeeping functions, and exercise independent judgment.
  • Ability to work collaboratively with department staff and independently resolve problems and complete projects.
  • Experience working directly with physicians, residents, and medical students.
Responsibilities
  • Serve as the primary administrative point of contact for the Department Chair and department physicians.
  • Manage and maintain the Chair’s complex calendar, priorities, meetings, and competing demands.
  • Draft and coordinate internal and external correspondence, reports, presentations, and other communications on behalf of the Chair.
  • Prepare annual department reports, presentations, newsletters, brochures, invitations, and event materials.
  • Coordinate internal and external meetings, including agendas, invitations, conference rooms, catering, audiovisual requirements, speakers, minutes, and follow-up communications.
  • Maintain department organizational charts, directories, onboarding and offboarding checklists, and other operational documentation.
  • Coordinate office equipment, furnishings, technology, supplies, office setups, and department moves.
  • Serve as a professional and responsive point of contact for department staff, physicians, patients, visitors, and external stakeholders.
  • Support department leadership and Medical Staff with special projects, operational priorities, and periods of increased demand.
  • Gather, organize, update, publish, and maintain monthly physician schedules, including call schedules across department Medical Staff and University Health campuses.
  • Communicate hospital policy and procedure updates to department physicians and Medical Staff.
  • Coordinate department functions, faculty meetings, academic celebrations, lectures, and other activities.
  • Track and report paid time off and continuing medical education hours for University Health Physicians-employed faculty and coordinate applicable leave matters with University Health Physicians Human Resources.
  • Proactively identify operational needs, resolve issues, and coordinate appropriate follow-up to support continuity.
  • Coordinate travel arrangements and reimbursement requests for the Chair, invited speakers, faculty candidates, and other external guests.
  • Process invoices and reconcile budget expenditure records for Charitable Foundation accounts.
  • Process check requests and reimbursement requests through myWorkday for physicians, the Chair, external guests, and faculty candidates.
  • Coordinate reimbursement activities related to travel, licensure, professional memberships, education, and physician recruitment.
  • Provide administrative support throughout the physician recruitment process.
  • Coordinate required Medical Staff physician onboarding documentation with the University Health Executive Office, Medical Staff Services, Occupational Health, Information Technology, University Health Physicians, and University of Missouri-Kansas City School of Medicine.
  • Monitor onboarding requirements and facilitate timely completion across multiple departments and stakeholders.
  • Coordinate physician offboarding activities and ensure required tasks are completed appropriately and on schedule.
  • Maintain accurate and confidential faculty records, including licenses, professional memberships, committee appointments, curricula vitae, photographs, contact information, office assignments, equipment assignments, and performance evaluations.
  • Monitor annual training and Occupational Health requirements and follow up on outstanding requirements.
  • Prepare faculty appointment and credentialing documentation, including rank recommendation letters and temporary privileges letters.
  • Support faculty appointment processes involving University of Missouri-Kansas City School of Medicine and affiliated clinical organizations.
  • Maintain current knowledge of applicable regulations, standards, policies, and compliance requirements.
  • Handle highly sensitive and confidential information with discretion.
  • Maintain department data, documents, electronic files, and document management systems.
  • Develop and maintain Excel spreadsheets, reports, graphs, schedules, and presentation materials.
  • Retrieve, organize, analyze, and distribute information to support department decision-making.
  • Prepare, proofread, format, and maintain confidential correspondence, reports, and other documents.
  • Maintain electronic and printed manuals, reference materials, and department records in accordance with applicable retention requirements.
  • Use Microsoft Office, Zoom, Teams, Outlook, and other technology to support efficient department operations.
Desired Qualifications
  • A Bachelor’s degree in Health Sciences, Business, Public Administration, Education, or a related field, or an equivalent combination of education and experience.
  • Five years of progressively responsible administrative experience, including administration of an education program, executive assistant experience, or advanced secretarial experience.

About the company

University Health is an academic health system with two acute-care hospitals, a large behavioral health program, a long-term care facility, and multiple primary care clinics. It delivers inpatient, emergency, surgical, and outpatient care through a connected network and serves as the primary teaching hospital for the University of Missouri-Kansas City School of Medicine, where doctors also train tomorrow’s physicians. Its downtown campus houses a Level One Trauma Center, and the system includes specialty centers like a cancer center, eye center, imaging, and a Family Birthplace. The goal is to provide accessible, high-quality care for the community, educate future healthcare professionals, and improve health outcomes for all patients.

Company Size

1,001-5,000

Company Stage

Grant

Total Funding

$1M

Headquarters

Kansas City, Missouri

Founded

1962

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Simplify Jobs

Simplify's Take

What believers are saying

  • AI-driven PA automation reduced specialty turnaround from days to a half day.
  • University Health plans continuous 340B auditing of all claims without adding staff.
  • A $1 million McCombs Foundation gift supports the pediatric transplant program and brand strength.

What critics are saying

  • Federal Medicaid cuts start end-2026, threatening more uncompensated care and margin compression.
  • Kansas City’s 2027 health levy funding fell to $31.5 million, tightening safety-net subsidies.
  • 340B AI is not live yet; audit and training errors could trigger compliance findings.

What makes University Health unique

  • Kansas City’s largest safety-net hospital, University Health, serves Medicaid-heavy, uncompensated-care patients.
  • University Health unifies academic care with UMKC medical training across Truman and Lakewood campuses.
  • Its pharmacy AI cut prior-authorization review from 10-15 minutes to 3.5 minutes.

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Benefits

  • Professional Development Budget

Growth & Insights and Company News

6 month growth

2%

1 year growth

2%

2 year growth

2%
FOX 4 Kansas City
Sep 1st, 2026
University Health nurse highlights Overdose Awareness Day.

University Health nurse highlights Overdose Awareness Day. Posted: Aug 31, 2026 / 10:14 PM CDT Updated: Aug 31, 2026 / 10:29 PM CDT KANSAS CITY, Mo. - Monday marks the 25th anniversary of Overdose Awareness Day. The latest data suggests that prevention and awareness are working. Deaths from overdoses have been going down nationwide. This is also the case in Kansas and Missouri. "We've had a reduction of lives lost to overdose last year and this year, which is excellent; it's showing we're making some progress," Kris Trigoso, a mental health nurse practitioner with University Health, said. There has been a steady reduction in overdose deaths over the last three years in the United States. In 2024, 79,000 people died of overdoses, with 54,000 of them linked to opioids. "We attribute it to an increase in education in the community and increased awareness of the problem," Trigoso explained. "And an increase in access to naloxone, which is the opioid reversal drug that's saving a lot of lives." University Health has added an entire building dedicated to drug use treatment. This exemplifies the increased awareness of the problem in Kansas City and ways to treat it. The leading cause of opioid deaths is fentanyl, which frequently happens without a user's knowledge. Users are often exposed through their drug supply. "Those people don't have a tolerance to opioids compared to someone who has a use disorder," Trigoso said. "When they're accidentally exposed, they're at very high risk of overdose and death, which is scary." The best defense for an overdose is naloxone, also known under its brand name, Narcan. It is available over the counter, and even free in vending machines in Jackson County libraries.

Specialty Pharmacy Continuum
Aug 2nd, 2026
Pharmacy technology report.

Pharmacy technology report. AUGUST 2, 2026 AI emerges as powerful PA and 340B compliance tool. University Health is using artificial intelligence to transform two of pharmacy's most labor-intensive functions: navigating prior authorizations (PAs) and ensuring 340B compliance, one of the program's chief architects noted at the ASHP Pharmacy Futures 2026 meeting, in St. Louis. The PA initiative, developed at University Health, in Kansas City, Missouri, has cut PA review times by more than half, reduced payor decisions from days to hours, and will soon enable its 340B team to continuously audit 100% of claims instead of a 10% sample, creating what leaders described as a more efficient, compliant, and audit-ready operation. For the PA effort, "we wanted to focus on denial prevention, not denial management," said Kristi Stice, PharmD, MBA, BCPS, DPLA, the director of outpatient pharmacy services and 340B compliance at University Health. "I want the denials team to go away because we've done it right the first time." A frequent driver of denials is the payor's "unasked" questions that are not listed on any form, Dr. Stice noted. "You don't learn what these questions are until you receive all the denials," she said. The tool now banks those questions, so technicians are prepared to answer them up front, she explained. Before centralizing the work, PA submission consumed about 33% of specialty technician time and was split across nursing, revenue cycle, and pharmacy. In one endocrinology clinic, nurses were handling PAs one half day per week. "That was so scary to us," Dr. Stice said, with patients left waiting on claims status. About 65% of the specialty team's PAs were approved at baseline, and 27% went to pharmacist-written appeals. After the AI tool went live in late October 2025, specialty PA review fell from 10 to 15 minutes to about 3.5 minutes, community retail to 5.8 minutes, and buy-and-bill to nine to 12 minutes. The software reads the chart and proposes answers to each form's questions for technicians to confirm. "Our team members are now data validators and not data hunters," said Christa Tetuan, PharmD, BCACP, University Health's ambulatory specialty operations manager. Turnaround, measured from submission to payor determination, dropped as well, falling for specialty PAs from two to three days to about a half day, she noted. When deploying AI, start where the payoff is clearest, Dr. Tetuan suggested. "Our highest return on investment in our specialty pharmacy PAs. So that's where we began." Community-administered (retail) and clinic-administered (buy-and-bill) PAs were phased in later, Dr. Tetuan noted. Consolidating submission onto a single platform and replacing the many insurer portals and passwords technicians had juggled also lifted capacity. PAs submitted per team member rose after the go-live date. "We are able to do more work with the same amount of people," Dr. Tetuan said. The tool also made cross-training easier, she said, since technicians no longer need to memorize each specialty's PA questions. Dr. Stice said the tool paid for itself with more approvals of specialty medications. "That is revenue for the organization." Always 340B Audit-Ready University Health has also been applying an AI tool to help its small 340B Drug Pricing Program compliance team audit every claim instead of a 10% sample without adding staff, Dr. Stice noted. A compliance coordinator and three analysts currently audit about 10% of the system's roughly 325,000 claims per year. "We set a very lofty goal with our 340B team. We wanted to go from that 10% to 100%," Dr. Stice said. "So, we should have to add 10 new team members, right? We can't do that in our safety-net organization." 5 best practices for applying artificial intelligence. * Categorize Before You Implement. Determine whether the tool is predictive or generative AI and assess its distance from patient care. * Evaluate the Right Outcomes. Predictive AI requires performance metrics; generative AI should be judged by workflow, quality, and operational outcomes. * Scale Safety to Risk. Clinical decision-support tools require far more rigorous oversight than administrative applications such as email drafting. * Train Users, Not Developers. Most pharmacists need AI literacy - not coding skills. Focus on appropriate use, limitations, and risk awareness. * Keep Humans in - and on - the Loop. Humans should review recommendations, make final decisions, monitor performance over time, and participate ingovernance. The 340B build came last and is not yet live. Staff have been writing customized rules and feeding the tool the system's patient definitions, and it is now training on University Health's data. "We are in the very final stages," Dr. Stice said. Analysts will validate its output at first and lean on it over time to flag only the claims that need a closer look. "Everything that passes our logic goes into one bucket, and then whatever does not pass our logic, that's what we will dig deeper into," Dr. Stice said. She expects analysts to manually examine about 5% of claims rather than 10%, on top of the review the system's third-party administrator already performs. The shift may not immediately free up staff, she acknowledged. Sorting through flagged claims could take more team time at first, with the payoff coming as the group fixes the root causes behind them. "Over time we can address those root causes and then ultimately have a more compliant program." Rather than pick a specialist for each AI domain, University Health wanted one vendor across them all, from prior authorization to 340B. "We wanted one partner with many abilities to help solve our problems," Dr. Stice said. The team vetted the tool against its own specific population, asking how the vendor would handle Missouri Medicaid, which covers about half of University Health's patients, and made reference calls to other organizations already using the tool. Dr. Stice ensured that a clinician had a seat on the AI committee, along with the chief medical information officer, compliance, and internal and external legal counsel. "It's just as it is for clinicians: No medication comes without risk, so how do we balance that for this patient? It's the same thing in this context. No AI tool comes without risk, so how do we balance the risks and benefits?" To contain the attendant risks, the committee chose HIPAA-compliant de-identification, data ownership, and indemnification. The tool can access only the records of patients who need a claim audited or a PA submitted. Any data sent for model training is de-identified, and retained data must be destroyed after six months to prevent reidentification. Human in the Loop Steven Smoke, PharmD, an informatics pharmacist at RWJBarnabas Health, in New Jersey, echoed the importance of having clinicians and other end users serve as the "human in the loop," interpreting AI-generated recommendations and making final decisions. The goal, he noted in an exclusive video interview with Pharmacy Practice News, is to continuously monitor AI performance to identify any decline in accuracy or effectiveness over time. Dr. Smoke also stressed the need for interdisciplinary collaboration among governance, clinical, and operational teams to ensure AI tools are integrated into workflows appropriately, with recommendations delivered to the right individuals at the right time. The sources reported no relevant financial disclosures.

Intelligence360 News
Aug 14th, 2023
University Health Kc To Spend $2,301,000.00 To Expand Into New Space In Independence Missouri.

University Health KC to spend $2,301,000.00 to expand into new space in Independence Missouri. University Health KC to spend $2,301,000.00 to expand into new space in Independence Missouri.Independence, Missouri — According to state and local development sources, University Health KC plans to invest $2,301,000.00 to build out new space in Independence. The company plans to occupy the new space at 19000 E Eastland Center Ct in Independence, on or about April 1, 2024. According to the company website University Health (UH) has all the things you expect from a great health system. With two acute care academic hospital locations, the largest, most comprehensive behavioral health program in the area, a long-term care facility and multiple primary care practices, UH provides the highest quality care from routine screenings to the most complicated cases. We are the primary teaching hospital for the University of Missouri-Kansas City School of Medicine, so our doctors are academic specialists who teach tomorrows doctors the very latest updates

Ingrams
Aug 2nd, 2023
The Best hospitals in KC ranked and continue to break records

This would be the 14th consecutive year the University of Kansas Hospital was named the Best Hospital in Kansas City.

The University of Kansas Health System
Aug 1st, 2023
Best in Kansas City for 14 Consecutive Years

The University of Kansas Hospital is also nationally ranked among the country's top 50 hospitals in 8 specialties.