Preconstruction Estimating Coordinator

Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, design-build, and program management services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices, Rycon specializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs, Rycon is equipped to deliver a comprehensive range of services across all project types. Rycon’s portfolio includes projects in aviation, healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, student housing, food service/dining, data centers/mission critical, retail, financial, self-storage, government/municipality, and LEED facilities. We have an in-house Architectural Finishes & Specialty Fabrication Division that ships/installs nationally.  

We are seeking a Preconstruction Estimating Coordinator at our Cleveland office. 

What you will do:  

• Coordinate subcontractor and vendor outreach for bidding opportunities, including follow-up communication and response tracking.
• Maintain and update subcontractor and vendor databases.
• Participate in Preconstruction Team meetings to review upcoming opportunities and bidding strategies.
• Work directly with the Director of Preconstruction to manage and maintain the bid calendar.
• Participate in Bid Progress Review meetings with the Estimating Department.
• Review project documents and requirements to assist in determining bid deliverables.
• Prepare and distribute bid solicitations, invitations to bid, and Requests for Proposal (RFPs).
• Track subcontractor and vendor coverage to ensure adequate bid participation.
• Issue Notices of Award and Notices of Non-Award to subcontractors and vendors.
• Maintain subcontractor and vendor coverage tracking reports.
• Assist with assembling bid packages, proposals, qualifications, and project submission documents.
• Support estimating and preconstruction initiatives as assigned by the Director of Preconstruction.
• Assist with document management, file organization, and maintaining accurate bid records.

What you will need to be successful:  

• Minimum of two (2) years of recent office administration, coordination, or construction-related experience.
• Construction, estimating, or preconstruction experience preferred but not required.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and telephone communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work effectively both independently and as part of a team.
• Professional and customer-focused demeanor when interacting with subcontractors, vendors, and internal stakeholders.
• Experience with bid management or construction software is a plus.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits package that includes, medical, dental, vision, 401k and ESOP (Employee Stock Ownership Plan). Qualified candidates will be required to submit to a background screening upon acceptance of an offer.    

Rycon Construction Inc. is an Equal Opportunity Employer.  

Attention: All third-party agencies, headhunters and recruiters  

Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.  

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of
Rycon’s
Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.