Whq – Specialist

Description

The ICON Studios Production team is seeking a Casting Coordinator for our Portland Studio. The successful candidate is a well-organized and highly efficient individual who is interested in supporting in E-Commerce casting and beyond. This role will be primarily focused on Kids casting, working with casting projects as needed outside of Kids space.

Duties include:

• Reaching out to agents for packages and creating a spreadsheet with different packages for the Casting Manager to review
• Sending selects to agents to coordinate casting times
• On set morning check ins to ensure smooth and on set model arrival, fielding any questions
• Partner with creative to intake and note casting feedback, making adjustments to future bookings as needed
• Be able to negotiate rates and usage when applicable to support approved budgets
• Assist on in-person castings: creating the schedule, setting up product, creating check in sheets
• Maintaining internal database updated with agency info, sizing, contact info, link to portfolios as well as images and videos from the in-person castings / digital submissions
• Creating spreadsheet with approved models for the season to then be uploaded into internal scheduling platform
• Working with Casting Manager to check model availability and track in internal scheduling platform
• Administrative support for billing, invoicing, and contracts
• Intake and tracking of casting projects where needed
• Anticipating needs of an everchanging e-commerce roster and beyond
• Ensure all vendor studios have the rosters needed to successfully execute productions
• Tracking, coding, and processing daily invoices
• Attend team and organizational meetings as needed

Qualifications / Experience

• Minimum 2 years production and/or casting experience required
• Understanding of digital photography, production studio pace and efficiency
• Flexible and able to adapt to last minute additions to schedules and changes in direction
• Self-motivated, results oriented and well organized
• Able to successfully manage multiple priorities against business goals
• Exceptional verbal and written communication skills
• Exceptional organizational skills
• Proficiency in Airtable preferred

We are committed to fostering a diverse and inclusive environment for all employees and job applicants. We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.