U

UCSF

Public health sciences university in San Francisco

Project Analyst - Limited, Surgical Oncology

Full-TimePosted on 10/19/2026
$45.98 - $48.95/hr
Junior
Bachelor's
San Francisco, CA, USA
In Person
Project & Program ManagementProject Management

About the job

Requirements
  • A bachelor's degree in a related area, or equivalent experience or training.
  • At least one year of experience in administrative operations.
  • Experience calendaring and scheduling for multiple faculty members using Microsoft Outlook.
  • Working knowledge of common organization-specific and other computer application programs, with proficiency in Microsoft Word, Excel, and Outlook.
  • Skill in word processing to prepare correspondence and other documents accurately and efficiently, and ability to learn additional programs as needed.
  • Communication and interpersonal skills to communicate effectively with staff at all levels, verbally and in writing, including a basic understanding of medical science to support faculty with transcribing letters.
  • Organizational skills to multitask under demanding timeframes, work on multiple projects simultaneously, and prioritize competing deadlines.
  • Ability to meet deadlines accurately and on time, with attention to detail.
  • Experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties and additional assigned duties, and using sound judgment in responding to issues and concerns.
  • Working knowledge of accounting and finance, including the ability to interpret and prepare basic financial reports.
  • Analytical skills to collect, sort, and process qualitative and quantitative data and provide quality reporting.
  • Ability to use discretion and maintain confidentiality.
Responsibilities
  • Provide executive-level support to the Vice Chair of Faculty Affairs and, as needed, other faculty in the Colorectal Surgery Section of the Division of Surgical Oncology.
  • Provide analytical and project support to the Chief Value Officer/Executive Medical Director for the Surgery Faculty Practice by gathering information, developing work plans, and coordinating pilot projects involving clinical care workflow design and implementation to improve quality, safety, access, and efficiency in elective surgical care practices.
  • Work with the Chair’s office Finance Unit and the Chief Value Officer/Executive Medical Director to analyze and create Department of Surgery reports, including metrics on new patient visits, time to new appointment, revenue, referring-physician satisfaction, and operating room utilization.
  • Coordinate the Department of Surgery Faculty Mentoring Program, including maintaining its database; researching and gathering information for the annual report to the Department Chair; scheduling annual Assistant Professor meetings; ensuring annual faculty documentation compliance; and submitting updated mentor and mentee lists to the School of Medicine Faculty Mentoring Program office.
  • Maintain and support the administrative, research, and clinical responsibilities of Colorectal Surgery Section faculty.
  • Communicate about faculty leadership roles at UCSF with Division and Department faculty, university faculty and officials, the Dean, UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations and foundations, governmental agencies, university contacts, and patients.
  • Provide financial and information technology support, maintain a comprehensive calendar, arrange travel, and compose letters.
  • Work with faculty and the Operations Manager to support human resources processes, including gathering appointment documents.
  • Update and distribute work plans for potential pilot projects and use them to track and monitor project progress.
  • Plan, coordinate, organize, and attend strategy meetings with collaborative units, including Quality, Patient Experience, Medical Directors, Community Providers, and Administrative Directors.
  • Organize the Surgical Director’s Meeting agenda, maintain its meeting database, record and disseminate meeting minutes to institutional Chairs.
  • Maintain faculty mentoring records, coordinate annual reports and meetings, ensure annual documentation compliance, and keep mentor and mentee lists current.
  • Work with the Leadership Coaching Program to keep outside vendor contracts current and assist with billing and invoices.
  • Act as an executive liaison between the Chief Value Officer and Colorectal Surgery faculty, administrators, the Dean’s Office, medical center administration, national institutions, other universities, public officials, and external contacts; independently make decisions about advising, information sharing, and priorities.
  • Evaluate incoming correspondence and communications; draft and transcribe general, confidential, and scientific personal correspondence for review and signature; and generate handwritten and dictated documents.
  • Maintain the faculty member’s and Colorectal Surgery faculty’s curricula vitae and research documents, including National Institutes of Health biographical sketches.
  • Produce visual aids, including prints and slides of figures, tables, and computer graphics, and prepare slide materials and meeting photocopies for executive-level meetings.
  • Generate and coordinate executive-level responses to inquiries from the campus, medical center, public, and national organizations and agencies; prioritize, screen, direct, and place calls and refer inquiries to the faculty member as appropriate.
  • Compose and edit confidential internal and external correspondence, and coordinate arrangements for on-site and off-site meetings and conferences.
  • Arrange academic travel and maintain a comprehensive calendar for meetings with internal and external groups.
  • Coordinate faculty onboarding with the Operations Manager and relevant work units, including obtaining documentation for identification badges, parking permits, and email access.
  • Review, process, and submit invoices and reimbursements using online systems, including MyExpense and BearBuy.
  • Troubleshoot purchasing and reimbursement issues with UCSF IT support and accounting staff.
  • Review reimbursements and ensure required supporting documents, such as detailed receipts, are obtained and submitted.
  • Maintain accurate financial records for reimbursements and purchases, including invoices, logs, and employee receipts.
  • Work with the Chair’s office Finance Unit and Accounts Payable staff to establish purchase orders as needed.
  • Work with the Operations Manager to educate faculty about University and Department reimbursement policies.
  • Research unreconciled items, determine relevant details, and work with appropriate parties to resolve and remove them from divisional ledgers.
  • Maintain checklists and documentation for audit purposes.
  • Prepare accounting forms for check requests, travel advances, and travel-expense reimbursements for sponsored and non-sponsored funding.
  • Work with the supervisor to develop ledger reconciliations and financial reports as requested.
  • Coordinate faculty email and network access accounts, including account creation, removal, and file or email data transfers.
  • Advise faculty on data security, password maintenance, appropriate data storage, and confidentiality policies for email and other electronic resources.
  • Coordinate user accounts for Apex, STOR, and other clinical information systems with the Medical Center Help Desk and Practice Manager, and educate users about applicable security policies.
  • Advise faculty on ergonomics, computer hardware care and maintenance, theft prevention, and university equipment-use policies.
  • Advise faculty on available computer support resources, including the IT help desk.
  • Work with the ISU manager to address desktop support and network performance needs and prepare for office relocation as necessary.
  • Ensure faculty websites are updated in a timely manner with current biographies, curricula vitae, and specialty areas.
Desired Qualifications
  • Experience working in an academic medical setting and understanding best business practices.
  • Knowledge of UC financial systems such as MyReports, MyExpense, BearBuy, and HBS.

About the company

U

UCSF

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UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.

Company Size

10,001+

Company Stage

N/A

Total Funding

N/A

Headquarters

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Founded

1864

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