Campus Data & Facilities Information Specialist

The Campus Data & Facilities Information Specialist serves as a university-wide steward for facilities information, spatial data, and campus documentation resources within Facilities, Planning, and Capital Construction (FP&CC). The position manages the development, maintenance, governance, and accessibility of institutional facilities data, including architectural and engineering records, as-built record files, CAD drawings, BIM models, GIS datasets, campus maps, utility-infrastructure information, tree-canopy and landscape information, and building-history documentation.

Working collaboratively across FP&CC, Campus Planning & Design, Space Management, project managers, operations teams, academic and administrative departments, and external consultants, the position ensures that accurate campus information is available to support planning, design, capital-project delivery, facilities operations, emergency response, sustainability initiatives, campus mapping, and institutional decision-making.

This role complements the work of the Space Management and CAD teams while maintaining a broader campus-data and facilities-information focus. It supports the AVP for Planning & Design/University Architect and the planning organization by advancing standards, information quality, and tools that strengthen Rice University's understanding and stewardship of its physical campus.

The ideal candidate combines technical expertise in facilities information systems, CAD, GIS, BIM, and records management with strong analytical, organizational, and collaborative skills. The successful candidate can manage complex facilities datasets, establish data and documentation standards, and translate campus information into effective tools for planners, architects, engineers, facilities staff, leadership, and campus stakeholders.

This individual is comfortable working across disciplines and can engage architects, engineers, planners, facilities professionals, information-technology staff, researchers, and administrative leaders to improve the quality, accessibility, and usefulness of Rice University's campus information resources.

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.

Workplace Requirements

This position is classified as an Essential On-Campus Position and requires regular on-site presence to perform critical job functions and support operational needs. During emergencies or campus crises, the employee may be required to report to campus as directed and remain accessible to leadership to ensure continuity of essential operations. Additional on-site work may be required based on business needs, project demands, or departmental priorities. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range

This is a full-time, benefits-eligible position, with a proposed salary range of $75,000 to $80,000 annually, depending on qualifications and experience. *Exempt (salaried) positions under FLSA are not eligible for overtime. 

Minimum Requirements

• Bachelor's degree
  • In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
• 2+ years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines

Skills:

• Experience managing complex records, databases, drawings, digital files, and/or spatial information systems
• Demonstrated ability to work with technical and non-technical stakeholders across multiple departments
• Strong written and verbal communication skills, with the ability to document standards, processes, and technical requirements
• Ability to manage multiple priorities, organize complex information, and work independently with minimal guidance

Preferences

• Bachelor's degree in Architecture, Engineering, Geography, Geographic Information Systems, Urban Planning, Facilities Management, Information Management, Construction Management, or a related field
• Five (5) or more years of progressively responsible experience in facilities information management, GIS, CAD, BIM, planning, architecture, engineering, records management, or related disciplines
• Experience in higher education, institutional facilities management, campus planning, architecture, engineering, or capital-project environments
• Proficiency with AutoCAD, ArcGIS, BIM platforms, and facilities-information-management systems
• Experience developing or implementing CAD, GIS, BIM, as-built documentation, digital-records, or project-closeout standards
• Knowledge of facility life-cycle information management, digital-campus, smart-campus, or digital-twin concepts
• Experience with utility-infrastructure mapping, campus mapping, building-history records, tree-canopy or landscape inventories, and other campus-scale spatial datasets
• Familiarity with TRIRIGA or similar IWMS/CMMS systems, Tableau, Power BI, Microsoft Excel, relational databases, and enterprise asset-management systems
• Experience supporting campus master planning, facility assessments, capital projects, campus maps, space management, or sustainability initiatives
• Professional certification or advanced training in GIS, facilities management, records management, planning, architecture, engineering, or related disciplines preferred

Essential Functions

• Serves as the university's steward for facilities information, as-built record files, architectural and engineering records, campus maps, and spatial datasets
• Manages the organization, maintenance, preservation, and accessibility of facility-related drawings, plans, files, charts, digital records, BIM models, and historical building information
• Develops and maintains standards, practices, and procedures for facilities information management, including CAD, GIS, BIM, project-closeout records, and digital-documentation requirements
• Coordinates with project managers, architects, engineers, contractors, and consultants to ensure capital-project documentation is complete, accurate, and integrated into institutional records and information systems
• Manages or supports campus GIS resources, including campus base maps, building footprints, utility infrastructure, landscape and tree-canopy data, transportation networks, and other geospatial datasets
• Develops maps, dashboards, visualizations, and data analyses to support campus planning, capital-project planning, facilities operations, emergency preparedness, sustainability, and institutional reporting
• Collaborates with Space Management and CAD staff to ensure building, floor-plan, and space-related data are accurate, coordinated, and useful for planning and decision-making
• Supports the AVP for Planning & Design/University Architect and the planning organization with existing-conditions information, building history, infrastructure data, and analytical tools for campus planning and design initiatives
• Provides expertise in authoring and generating ad hoc reports, maps, data extracts, and visualizations requested by a wide range of campus constituents
• Identifies opportunities to improve data quality, system integration, records accessibility, and governance of campus information resources
• Works independently across multiple FP&CC teams and campus stakeholder groups to solve complex problems where no clear precedent may exist
• Performs all other duties as assigned

Additional Functions

• Serves as a subject-matter expert for facilities information, GIS, CAD, BIM, campus mapping, as-built records, and building-history documentation
• Influences internal FP&CC policies and procedures related to facilities information, CAD/GIS/BIM standards, project-closeout documentation, data governance, and records management
• Participates in external software, GIS, facilities-information, and higher-education planning forums to identify peer practices and emerging capabilities that may benefit Rice University
• Evaluates and recommends improvements to technology, workflows, standards, and tools used to manage, visualize, and integrate campus information resources
• Supports future digital-campus, smart-campus, utility-mapping, and digital-twin initiatives as institutional needs and technologies evolve
• May supervise professional staff, student workers, interns, or project-based support resources.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 

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Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.