Executive Assistant 3

Location: Washington, DC (CA/PPT Headquarters, SA-17, 600 19th Street NW)

Work Arrangement: On-site (telework only as identified and approved by CA/PPT)

Type: Full-Time

Clearance: Active SECRET security clearance; Department of State building pass required

Travel: None anticipated

Status: Contingent Upon Award

Company Overview:  

Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We're trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies. 

Job Summary: 

We are seeking eight highly qualified professionals for the Executive Assistant III role to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). CA/PPT directs a nationwide network of 29 passport agencies and centers and nearly 8,000 acceptance facilities that issue approximately 20 million passports each year, and is strengthening its headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices. The Executive Assistant III provides comprehensive administrative support to CA/PPT executive teams and serves as a key point of contact between executives and internal and external stakeholders. This is a Key Personnel position under the contract.

Responsibilities and Duties:

• Provide comprehensive calendar, travel, meeting, and correspondence support to the executive team.

• Ensure administrative tasks meet quality standards.

• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.

• Coordinate and manage executive projects for timely completion and alignment with goals.

• Serve as key point of contact between executives and stakeholders.

• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up.

• Identify and implement process improvements to enhance administrative efficiency.

Qualifications and Skills:

• Minimum education: Bachelor’s degree (13 years of relevant experience may be substituted for the degree).

• Minimum experience: 9 years of executive-level administrative support.

• Experience supporting senior federal executives; Department of State experience preferred.

• Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint, and ability to prepare written products in accordance with the Department of State writing guide.

• Active SECRET security clearance (or ability to obtain one prior to start) and ability to obtain a Department of State building pass; Moderate Risk Public Trust investigation may be required for designated positions.

Benefits and Perks:

• Medical, Vision, and Dental Plans

• Paid Holiday and Personal Time Off 

• 401K plan

• Short-term disability, Long-term, and Life Insurance

• Education and Training Assistance Program

• Incentive Plans and Referral Bonuses

• Employee Assistance Programs

Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law