Project Manager - Facilities, Real Estate and Office Development

Why Ryan?

• Hybrid Work Options

• Award-Winning Culture

• Generous Personal Time Off (PTO) Benefits

• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)

• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement

• Benefits Eligibility Effective Day One

• 401K with Employer Match

• Tuition Reimbursement After One Year of Service

• Fertility Assistance Program

• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Project Manager, Facilities (“Project Manager”) facilitates the Firm’s new office startup, relocation projects, and operations, as well as coordinating solutions to furniture and other issues in current offices. Responsibilities include developing and executing facility relocation projects, furniture procurement, delivery, installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, and invoice reconciliation, as well as other operational services. The Project Manager coordinates these tasks with Facilities and field leadership and personnel.

Duties and Responsibilities aligned with Key Results:

People

• Assists real estate personnel with construction punch list resolution and correction activities nationally.
• Provides strategic/tactical direction on all projects, so they meet current and anticipated corporate requirements and objectives.

Client

• Conducts on-site office visits to ensure the office is properly equipped, recommends appropriate remedies, and manages office enhancement items.
• Defines, sources, recommends, procures, and ensures that facilities-related products and services are delivered and installed on schedule and at negotiated cost.
• Manages service-related issues, vendor reporting, and payments; maintains spreadsheets; and facilitates the process for visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at locations nationally.
• Identifies and offers solutions for operational issues, potential problems, and efficiency predicaments.
• Monitors construction project schedules in order to plan and schedule multiple vendor product deliveries and installations according to each property management’s rules and regulations.
• Reconciles invoices and contracts for services performed by outside vendors and approves invoices for payment.

Value

• Develops detailed project plans, sources vendors and bids, creates purchase orders, and executes appropriately to ensure all office/employee relocation projects are completed on time, within budget, and according to pre-established specifications.
• Participates in preliminary architectural and engineering design and specifications planning to ensure office functionality needs are met.
• Develops requirements, obtains quotes, initiates purchases, and coordinates delivery and installation of rental furniture at temporary office locations.  Tracks rentals and coordinates removal of office furniture at the end of determined lease term.   
• Communicates the Firm’s objectives and standards to vendors, contractors, and consultants and continually monitors performance to assure full compliance with established standards.
• Initiates bids and scopes of work; organizes, schedules, and coordinates various vendors (security systems, audio/visual repairs, HVAC, electricians, plumbers, painters, etc.) for routine service requests.
• Researches issues, seeks solutions, analyzes bids, and recommends alternative paths of action for national purchasing and maintenance programs.
• Assists in identifying best practices and on-going updates to the Firm’s procedures and policies.  
• Performs other duties as assigned.

Education and Experience:

Bachelor’s degree in related field preferred with eight years related experience.

Other Skills and Abilities:

• Ability to handle multiple projects simultaneously for multiple locations and prioritize tasks based on changing circumstances.
• Broad knowledge and understanding of design, construction, building systems, space planning, and other real estate disciplines.
• Management and coordination of Facilities projects, relocations, and associated multi-vendor activities.
• Ability to adapt quickly to change.
• Premier customer service and team work commitment.
• Procurement and inventory management.
• Vendor sourcing, negotiations, product research, and financial analysis.
• Knowledge of building systems, office systems, furniture, and equipment.
• Ability to use discretion, good judgment, and decision skills on projects.
• Ability to work independently on remote projects to successful completion.
• Above average verbal and written communication skills.
• Ability to effectively communicate with all levels of management.

Computer Skills:

To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Outlook, and Internet navigation and research, and basic knowledge of AutoCAD is preferred.

Certificates and Licenses:

Valid driver’s license required.

Supervisory Responsibilities:

This position supervises vendor personnel and activities while on projects, providing direction with scheduling, work adjustments, and corrections and checking for quality, accuracy, and completeness.

Work Environment:

• Standard indoor working environment.
• Occasional long periods of sitting while working at computer.
• Frequently required to stand, walk, and use business equipment daily, such as personal computer, scanner, copier, facsimile, telephone, etc.
• Must be able to lift, carry, push, or pull up to 50 lbs. 
• Position requires moderate exertion to assist with office moves.
• Position requires regular interaction with employees at all levels of the Firm and interface with external vendors as necessary.
• Independent travel requirement: up to 30%.

Equal Opportunity Employer: disability/veteran