Accounts Payable Specialist

AAA Club Alliance is hiring for an Accounts Payable Specialist to join the team! The Accounts Payable Specialist supports the accurate, timely, and controlled processing of supplier invoices, check requisitions, and related Accounts Payable transactions. This position works collaboratively with internal business partners, suppliers, and Accounting team members to research and resolve invoice discrepancies, ensure appropriate approvals and financial coding, and maintain accurate Accounts Payable records.

This position requires strong attention to detail, organization, problem-solving, communication, and customer-service skills. The Accounts Payable Specialist is expected to manage assigned responsibilities effectively while maintaining accuracy, confidentiality, compliance with established controls, and a positive customer experience.

What We Offer:

As part of our team, you’ll enjoy a total rewards package designed to support your well-being, growth, and work-life balance. Our package includes:

• Competitive salary; the starting base compensation for this position is: $18.24-$25.66/hourly
• Hybrid schedule (3 days on-site weekly)
• Comprehensive health benefits package
• Generous accrued paid time off + 8 paid holidays
• 401(K) plan with company match up to 7%
• Professional development opportunities and tuition reimbursement
• Paid time off to volunteer & company-sponsored volunteer events throughout the year
• Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability

* The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.

Primary Responsibilities:

• Process supplier invoices, check requisitions, and other Accounts Payable transactions through ACA's financial systems, ensuring transactions are complete, accurate, properly approved, and appropriately coded.
• Review invoices and supporting documentation for required approvals, financial coding, appropriate documentation, and compliance with established Accounts Payable policies and procedures.
• Monitor assigned transactions throughout the Accounts Payable process and take appropriate action to resolve exceptions and incomplete items.
• Research and resolve invoice discrepancies, payment inquiries, potential duplicate invoices, missing approvals, coding issues, and other Accounts Payable exceptions.
• Utilize Workday and applicable document-management systems to research transactions, retrieve supporting documentation, and facilitate issue resolution.
• Communicate professionally and effectively with suppliers and internal business partners regarding invoice status, payment inquiries, required documentation, and outstanding items.
• Process and appropriately route Accounts Payable correspondence and documentation for approval, coding, processing, or follow-up.
• Maintain accurate and complete documentation supporting Accounts Payable transactions, internal controls, audit requirements, and applicable record-retention requirements.
• Assist with researching outstanding Accounts Payable items and support timely resolution of aged or exception transactions.
• Follow established financial controls, authorization requirements, payment procedures, and segregation-of-duties practices.
• Safeguard confidential supplier, employee, banking, and financial information in accordance with company policies.
• Provide support for Accounts Payable reporting, reconciliations, internal and external audit requests, and documentation inquiries.
• Identify and communicate opportunities to improve transaction accuracy, process efficiency, internal controls, and the customer experience.
• Support system enhancements, testing, process-improvement initiatives, departmental projects, and related activities as assigned.
• Perform other job-related duties consistent with the responsibilities and requirements of the position.

Minimum Qualifications:

• High school diploma or equivalent.
• Three or more years of relevant Accounts Payable, accounting operations, transaction-processing, or related experience preferred, or an equivalent combination of education and relevant experience.
• Demonstrated ability to accurately process financial or Accounts Payable transactions within an automated system environment.
• Strong numerical, analytical, data-entry, and transaction-processing skills.
• Working proficiency with Microsoft 365 applications, including Excel and Outlook, and the ability to learn and effectively navigate enterprise financial and document-management systems.
• Strong research and problem-solving skills with demonstrated ability to identify, investigate, and resolve transactional discrepancies.
• Effective written and verbal communication skills.
• Strong customer-service orientation and the ability to work collaboratively with internal business partners and external suppliers.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and prioritize assigned work, manage multiple responsibilities, and meet established deadlines in a dynamic environment.
• Ability to appropriately handle confidential supplier, banking, employee, and financial information.
  

Preferred Qualifications:

• Experience using Workday Financial Management or a comparable ERP/accounts payable platform.
• Experience with electronic invoice workflows, document-management systems, or automated approval solutions.
• Experience working in a centralized or shared-services Accounts Payable environment.
• Working knowledge of Accounts Payable internal controls, financial coding, supplier records, and payment processes.
• Intermediate Excel capabilities, including sorting, filtering, formulas, and working with transactional data.

Full time Associates are offered a comprehensive benefits package that includes:

• Medical, Dental, and Vision plan options
• Up to 2 weeks Paid parental leave 
• 401k plan with company match up to 7%
• 2+ weeks of PTO within your first year
• Paid company holidays
• Company provided volunteer opportunities + 1 volunteer day per year
• Free AAA Membership
• Continual learning reimbursement up to $5,250 per year
• And MORE! Check out our Benefits Page for more information

ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers.  We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply.  It is ACA’s policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA’s operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance.

Job Category: 

Accounting