Operations Coordinator

About the Role

We’re looking for a smart, highly organized, and proactive Operations Coordinator to join our team and support the budgeting and financial operations of our hardware organization.

This role sits at the intersection of hardware operations, budgeting, and
cross-functional coordination. You’ll help keep multiple hardware budgets
organized, accurate, consistent, and ready for planning and decision-making.

You’ll work closely with budget owners, Finance partners, hardware teams,
and business leaders to coordinate budget activities, resolve
discrepancies, maintain accurate information, and ensure everyone has the
information they need when they need it.

We’re looking for someone who is naturally organized, comfortable working
with data, and confident coordinating across teams. You should enjoy
solving problems, asking thoughtful questions, identifying gaps, and
bringing structure to complex processes.

This is an individual contributor role with meaningful ownership. You’ll
have the opportunity to become a trusted operational partner to the teams
you support while helping improve how hardware budgeting is managed.

What You’ll Do

Hardware Budget Coordination

   - Coordinate budget activities across multiple hardware programs and
   operational teams.
   - Maintain accurate, organized, and up-to-date budget information.
   - Partner with budget owners to collect, review, and validate budget
   inputs.
   - Track budget submissions, updates, open questions, and outstanding
   actions.
   - Ensure budget information is complete and ready for recurring planning
   and forecasting cycles.
   - Identify discrepancies, missing information, and inconsistencies and
   work with stakeholders to resolve them.
   - Maintain a clear view of budget status, ownership, and outstanding
   items.

Operations & Process Management

   - Establish and maintain consistent processes for hardware budget
   coordination.
   - Standardize templates, documentation, file structures, and operating
   practices.
   - Help teams follow established budgeting processes and timelines.
   - Develop practical tools and documentation that make budget
   coordination easier and more efficient.
   - Identify process gaps and recommend improvements.
   - Help create scalable, repeatable processes as the organization grows.

Cross-Functional Coordination

   - Serve as a central point of contact for hardware budget coordination.
   - Work closely with Finance, budget owners, hardware teams, and business
   stakeholders.
   - Coordinate information and action items across multiple teams.
   - Follow up proactively to keep activities moving and deadlines on track.
   - Communicate issues, risks, and outstanding decisions clearly and
   appropriately.
   - Build strong relationships with stakeholders and become a trusted
   operational partner.

Budget Planning Support

   - Support recurring budgeting, forecasting, and outlook cycles.
   - Prepare and organize budget information for reviews and planning
   discussions.
   - Help ensure budget owners have accurate and timely information.
   - Coordinate updates and changes throughout the planning cycle.
   - Support reconciliation and quality-control activities.
   - Help identify potential budget issues before they impact planning or
   decision-making.

Continuous Improvement

   - Look for opportunities to simplify, automate, and improve budget
   operations.
   - Identify recurring problems and help develop solutions.
   - Improve templates, workflows, documentation, and tracking mechanisms.
   - Reduce unnecessary administrative work for budget owners and Finance
   partners.
   - Help establish better visibility, accountability, and consistency
   across hardware budgeting activities.

What We’re Looking For

We’re looking for someone who takes ownership, thinks critically, and gets
things done.

You don't need to come from a traditional Finance background. You may have
experience in operations, program coordination, finance operations,
budgeting, or another environment where you've had to manage complex
information and coordinate across teams.

What matters most is your ability to organize, communicate, solve problems,
and take ownership.

You’ll Bring

   - 2+ years of experience in operations, finance operations, budgeting,
   program coordination, business operations, or a related field.
   - Strong organizational and project-coordination skills.
   - Exceptional attention to detail and a commitment to data accuracy.
   - Experience working with spreadsheets, budgets, financial information,
   or operational data.
   - Strong communication and stakeholder-management skills.
   - Ability to manage multiple priorities and deadlines.
   - Strong problem-solving skills and sound judgment.
   - A proactive approach—you see something that needs attention and take
   action.
   - Ability to work independently while collaborating effectively across
   teams.
   - Comfort working in a fast-paced, constantly changing environment.

Preferred Skills & Experience

   - Experience supporting hardware, technology, manufacturing, supply
   chain, or other operational organizations.
   - Experience coordinating budgets or financial planning activities.
   - Experience supporting forecasting, planning, or outlook cycles.
   - Advanced Excel or Google Sheets skills.
   - Experience with reconciliation, data validation, or quality-control
   processes.
   - Experience creating or improving operational processes.
   - Experience developing templates, trackers, documentation, or reporting
   tools.
   - Familiarity with financial planning, ERP, procurement, or
   business-management systems.
   - Experience working with multiple stakeholders, programs, or business
   units.

What Success Looks Like

In this role, success means becoming the person teams can rely on to keep
hardware budgeting organized, accurate, and moving forward.

You’ll help ensure:

   - Budget information is accurate and easy to understand.
   - Budget owners know what is expected and when.
   - Open questions and discrepancies don't fall through the cracks.
   - Planning and forecasting cycles run smoothly.
   - Processes are consistent across hardware teams.
   - Stakeholders spend less time managing administrative details.
   - Finance and business leaders have confidence in the information they
   are using.
   - Hardware teams can focus on their priorities while you help keep the
   operational engine running behind them.}

Why This Role Matters

Hardware organizations involve significant investment, complex planning,
and many moving pieces. Good budget operations create the structure that
allows those teams to operate effectively.

In this role, you'll help connect the people, information, processes, and
deadlines that keep hardware budgeting on track.

You’ll have visibility across multiple teams and the opportunity to make an
immediate impact by bringing clarity, organization, and accountability to
an important business process.

If you're someone who loves getting organized, solving problems, working
with smart people, and making complicated processes simpler, we'd like to
hear from you.

Salary Range

$59,812.00 - $94,440.00 USD (Salary)

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through UHC

• Nationwide Vision provided by UHC

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program provided by Goomi Group

• Employee Assistance Program

• Wellness Days

  401k Plan

• Basic and Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law