Records Management Clerk

Job Description

«ProSidian_Seeks_a__Job_title» headquartered near «Located_In» «to_support_an_engagement_for_» «Sector» Clients «Summarize_Client_and_Client_Environment» 

This «FTPTContract» position currently best aligns with the «Labor_Category» Labor Category and ideal candidates exhibit the ability to visualize, analyze, and convert data and experiences to meet performance challenges while confidently engaging in productive “Jugaad” and dialogue targeting mission success.  ProSidian Team Members work to «Generalize_What_The_Project_Is_About__W»

«The_Ideal» «Job_Overview»

• Work from standard and special office procedures, clerical training, job knowledge and supervisory direction.

• Perform administrative or clerical functions.

• Receive, sort, file, check, correct, stamp, and log a wide variety of documents such as memoranda, letters, computer runs, control and transfer sheets, forms, etc.

• Establish and maintain filing systems.

• Operate computer to input, update or change data.

• Establish and maintain logs and files on activities and prepare reports as required or directed.

• Duplicate and file information and distribute to appropriate areas.

• Check, edit and assign codes to a variety of documents as required to ensure standards are maintained.

• Receive material from other departments or groups in the form of documents, fax, reports, manuals, etc.

• Maintain a current file on all data received, ensuring that proper records are kept.

• Answer telephone, take messages, relay or record information received, and distribute or file information to appropriate file or party.

• Operate or use equipment such as computers (including software), multi-functional devices, fax machines, , copiers, telephone equipment, and other related office equipment and supplies.

• Normal work location for this position will be an office building/trailer, but may be assigned to work in a process facility.

Job Specific Duties include:

• Operating optical document scanning equipment, barcode reader, multi-functional device, and use associated software to digitize records (e.g., scan to PDF format)

• Audit completed procedures by visually verifying documents for completeness, proper correction methods and manager/supervisor signature

• Preparing inactive records for interim storage

• Organizing, storage and indexing records awaiting shipment to records administration and entering data into records database

• Indexing inactive records into the Electronic Database

• Arrange shipment of boxed records to Records Administration

• Ensure all required documentation is assembled and transferred with the appropriate transfer package

• Assemble and distribute reports

Qualifications

REQUIRED QUALIFICATIONS:

• U.S. Citizen

• Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions. EDUCATION:

• High School Diploma or equivalent. Some college preferred.

EXPERIENCE / SKILLS:

• Minimum typing skills – thirty-five (35) words per minute

• Proofreading and distributing documents maintaining 89%

• accuracy

• Basic computer skills (working knowledge of computer programs – Word, Excel, Adobe, etc.)

• Ability to operate optical scanning equipment and use related support software for digitizing records

WORK HOURS:

• Liquid Waste Organization (LWO) utilizes various work schedules; including but not limited to 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), and a 9/80s (9 hours/day, five days on week A and 4 days on week B). Work week excludes holidays. Each workday has a 30-minute lunch.

 • Normal work location for this position will be in an office building or office trailer, File Storage trailer, but may be assigned to work in a process facility on a part time basis.

AREA SECURITY ACCESS: No security clearance is required.

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom