Logistics Administrator - Excel, AI and Process Improvement

Job Description

Do you enjoy figuring out why two spreadsheets don’t match or finding a faster way to build a report you run every week? At SIXT, you’ll bring that kind of initiative to the team that keeps our fleet moving.

As a Logistics Administrator, you’ll coordinate vehicle moves, work with transportation vendors, and keep records accurate. You’ll also use Excel and tools like Claude to investigate discrepancies, pull information from emails and files, and reduce repetitive work. We’ll train you on our logistics processes and systems. Prior logistics experience is welcome and optional.

YOUR ROLE AT SIXT

• Use AI in day-to-day operations Use Claude and other approved tools to prepare reports, summarize email threads into action items, compare information across Excel, Word, and PowerPoint files, and flag inconsistencies for review
• Audit and reconcile data Use Excel to review open orders and fleet records, compare information across files, and investigate discrepancies. Verify AI-generated findings against the source before updating records or sharing results
• Find better ways to work Spot recurring manual steps, test ways to simplify or automate them, and help the team explore how to connect workflows across systems
• Coordinate vehicle moves Schedule and track vehicle movements for new arrivals, sales, and recoveries. Follow up with vendors and internal teams when plans change
• Keep daily operations organized Manage the shared transportation inbox, respond to requests, process vendor invoices, and maintain purchase orders and supporting documentation

YOUR SKILLS MATTER

• Administrative experience You have at least one year of experience in an administrative role
• Hands-on Excel skills You’re comfortable working with large, changing spreadsheets and using tools such as XLOOKUP or VLOOKUP, conditional formatting, and filters to compare records, spot errors, and organize data
• Practical AI experience You can share an example from work, school, or a personal project where you used AI to complete a task, such as comparing documents, summarizing information into next steps, finding errors in a dataset, or building a repeatable workflow. You can explain how you checked the result
• Independent problem-solving When something looks off or takes longer than it should, you investigate, test a solution, and share what you find. You know when to ask for input or escalate an issue
• Organization and communication You manage competing priorities, follow through on open items, and communicate clearly with vendors and internal teams
• Availability and work authorization You can work 40 hours per week in our Tulsa office, are at least 18 years old, and are authorized to work in the United States without requiring sponsorship now or in the future

WHAT WE OFFER

• Comprehensive Benefits Enjoy medical, dental, and vision coverage
• Financial Security Build your future with 401(k) options, Short Term Disability, Long Term Disability, Basic Life, and Supplemental Life benefits
• Paid Time Off Recharge with generous paid vacation
• Career Growth Advance your career with opportunities across our expanding global organization
• Location Tulsa, OK | Full-time, in office, Monday - Friday, 9 - 5 

Qualifications

Additional Information

About us:

We are a globally leading mobility service provider with a revenue of €4.3 billion and around 9,000 employees worldwide. Our mobility platform ONE combines our products SIXT rent (car rental), SIXT share (car sharing), SIXT ride (taxi, ride, and chauffeur services), and SIXT+ (car subscription), giving our customers access to our fleet of 360,000 vehicles, the services of 4,000 cooperation partners, and around 5 million drivers worldwide. Together with our franchise partners, we are present in more than 100 countries at 2,000 rental stations. At SIXT, top-tier customer experience and outstanding customer service are our highest priorities. We believe in true entrepreneurship and long-term stability and align our corporate strategy with foresight. Get started with us and apply now!