Manager – Finance and Administration

The Be Well Institute is currently seeking a Manager of Finance and Administration. We specialize in Substance Use and Related Disorders at UT Health San Antonio. We are a comprehensive, low-barrier system dedicated to improving substance use care and mental health support across Texas. Our work combines clinical care, cutting-edge research, workforce development, and community partnership to make a lasting difference in the lives of individuals and families.

The position will manage the daily operations of a divisional or organizational unit primarily in the areas of administrative and financial management. Represents the department on business affairs to the institution community.

This is a grant funded position. Your employment may be terminated by you or UT Health San Antonio at any time regardless of the anticipated end date of the grant.

Education: Bachelors degree is required. 

• Critical Thinking Skills - Ability to arrive at accurate conclusions and solutions by visualizing new potentials, and by identifying, defining and analyzing problems and situations using rational and intuitive processes.
• Leadership - Ability to attract and mobilize energies and talents; to work towards a shared purpose in the best interests of the organization, the people comprising it and the people it serves.
• Communication - Ability to shape others' understanding in ways that capture interest, inform and gain support; explain technical concepts to management; ability to read, and interpret professional journals, financial reports, and legal documents, write reports, business correspondence, and procedural manuals.
• Project Management - Ability to co-ordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality.
• Teamwork - Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and collaboration; works with others to accomplish goals and objectives.
• Business Acumen - Demonstrates a clear understanding of all areas of the business (education, research, clinical care, finances and operations), – customers (students, trainees, faculty, community), resources, educational trends, new advances, – and uses skills in planning, prioritization, decision-making, and resource allocation to drive desired results; knowledge of Federal, State and higher education accounting and reporting requirements and standards; and financial analysis and accounting principles.
• Knowledge of computer systems, software applications, and automated financial systems.

• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Responsible for the overall planning and direction of an organizational unit(s) or a multi-faceted academic, research and teaching departments.
• Within the School of Medicine, oversight of a divisional unit.
• Manages all facets and phases of financial and administrative management.
• Oversees the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Manages and improves business processes and operations by ensuring continuity, integration of policies and procedures with the organization's mission and strategic plan.
• Identifies short-term and strategic goals and has oversight for the allocation of resources to meet priorities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Performs all other duties as assigned.