JOB SUMMARY:

As a Proposal Manager, you will work in a high impact, deadline driven environment and be responsible for managing the response effort to Requests for Proposals (e.g., RFIs, RFPs, RFQs) for both prospective and existing clients globally, with a focus on supporting our LATAM and Brazil Sales teams. This role will require excellent communication and writing in English and Spanish/Portuguese, time management, and project management skills. Successful candidates will have a team player mindset, adaptability, a positive attitude, the ability to excel in a fast-paced environment, and a willingness to “do what it takes” to get the job done. You will be joining a strategic, highly respected team of Proposal Management Professionals.

HOW YOU WILL MAKE AN IMPACT: 

Tactical

• Support D2L’s LATAM and Brazil Sales organization by managing the complete lifecycle of a proposal response from intake of the RFP and qualification of the opportunity through to submission.
• Manage proposal response efforts for other segments/regions as needed.
• Facilitate bid qualification calls.
• Create and distribute project outlines that break out RFP requirements into section assignments for relevant project team members for completion.
• Facilitate project kickoff calls and regular status calls.
• Simultaneously project manage multiple RFP responses on tight schedules and under elevated pressure.
• Write high quality responses to business and services requirements and perform writing and editing duties across all contributor responses to ensure proposals are compliant, clear, consistent, compelling, and error-free.
• Ability to speak and write in English, Spanish, and/or Portuguese as needed.
• Work cross functionally with SMEs (subject matter experts) within the organization to create responses for proposals while maintaining a technical understanding of D2L product and service offerings.
• Review, edit, and provide guidance on the creation of cover letters, executive summaries, and other key parts of proposals.
• Enforce approved style guidelines and ensure a consistent look and feel of all outgoing proposals.
• Facilitate proposal reviews.
• Support all activities related to the assembly, production, and delivery of compliant and compelling proposals on time, in the format(s) specified.
• Work with other Proposal team members to create and improve best practices that ensure the RFP process is successful, efficient, and promotes winning proposals.
• Work cross-functionally to build and adapt existing English content libraries in Spanish and Portuguese to support efficiencies and accuracy in proposals.
• Provide feedback on content library articles based on proposal responses.
• Train the Sales organization on proposal topics and best practices as assigned.
• Develop and cultivate strong relationships with relevant areas of the business to help strengthen cross collaboration, address Proposal team needs, and support cross-functional initiatives.
• Support Proposal team members and the success of team. 
• Special projects as assigned.

Strategic

• Advise management on proposal matters.
• Ensure that all bids reflect proposal best practices.
• Make recommendations related to value proposition.
• Facilitate early strategy calls to help influence future RFPs.
• Lead with influence amongst project teams to ensure smart bid decisions and submission of winning proposals.

WHAT YOU’LL BRING TO THE ROLE:

• 3-5 years experience in a similar role in a deadline-driven, high volume proposal writing environment.
• Direct proposal management experience in high-tech industry is preferred. 
• Strong writing and project management skill sets.
• APMP (Association of Proposal Management Professionals) certification or equivalent considered an asset.
• Excellent knowledge of Microsoft Office applications, Adobe applications, and Salesforce.
• Familiarity with Qvidian and/or other proposal management software.
• Ability to work independently and as part of a team.
• Ability to adhere to strict deadlines and compliance parameters.
• Fluency in English along with one or both of the following: Spanish and Brazilian Portuguese. 
• Understanding and experience in international markets mainly LATAM and Brazil is preferred.

EDUCATION RECOMMENDATIONS:

• Bachelor’s Degree in Business, Technical Writing, English, Communications, or Journalism
• APMP (Association of Proposal Management Professionals) certification or equivalent