Administrative Support Specialist - Physical Plant

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Closing Date:

Type of Position:

ClericalNo

Job Type:

RegularNo

Institution Name:

University of Arkansas Community College at Morrilton

The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System.  The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via Email to: [email protected] or by phone at (501) 208-5309 or (501) 977-2016.   Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] or by phone at (501) 208-5309 or (501) 977-2016.

Department:

Physical Plant

Summary of Job Duties:

Title: Administrative Support Specialist – Physical Plant

Appropriated Position: Administrative Support Specialist

FLSA: Non-Exempt

Safety Sensitive: No

Essential Worker: No

Provisional: No

The Administrative Support Specialist work under the supervision of the Physical Plant Director (PPD) and is responsible for providing support to maintenance personnel. Some evening and weekend work may be required on occasion.



JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Serves as Physical Plant receptionist; answers phone and email as directed, routes calls, emails, and messages appropriately, greets and assists visitors promptly and in a courteous and friendly manner. Acts as Physical Plant point of contact in the absence of the Director. Reports needs to Director.

Responsible for monitoring and maintaining all campus vehicle records including titles, licenses, repair, maintenance, and insurance information to ensure we comply with federal and state requirements at all times. Prepares and submits monthly and annual vehicle reports as required. Assures vehicles are fueled and ready for use.

Assists in monitoring excess and unused campus furniture and other inventory. Works directly with Arkansas Department of Marketing and Redistribution (M&R) to prepare required paperwork for release of inventory and arrange the transport of such materials.

Manages office records and files. Prepares and prints letters, forms, memorandums, cards, and other documents for maintenance staff.

Maintains inventory for the department and orders supplies as needed.

Manages maintenance work requests, utility tracking and other maintenance projects as needed. Manages the department calendar and provides reminders concerning repeated events (i.e., preventative maintenance, inspections, and scheduled activities)

Inputs data into the Workday System and the Portfolio Manager software and maintains paper records as needed.

Works with the PPD, Maintenance, and Custodial supervisors in managing Work Orders and PO work order program.

Manages department Calendar to provide reminders concerning repeated events (i.e. preventative maintenance, inspections and scheduling activities)

Manages the campus signage process as directed.

Performing related duties and responsibilities as required or assigned.

Qualifications:

MINIMUM QUALIFICATIONS

• The formal education equivalent of a high school diploma 

• One (1) year of practical work experience in an office setting

Other job-related education and/or experience may be substituted for all or part of the minimum qualifications upon approval of the Chancellor.

PREFERRED QUALIFICATIONS

• One year of specialized training in office management or related

APPLICATION REQUIREMENTS:

• Cover Letter

• Resume’

• List of three professional references

• Copies of college transcripts, related licensure, certifications

Qualification Equivalencies:

Additional Information:

KNOWLEDGE, ABILITIES, AND SKILLS

• Knowledge of record keeping procedures. 

• Knowledge of basic arithmetic and grammar. 

• Knowledge of computers and software applications.

• Ability to conduct research and compile data into report form. 

• Ability to establish and maintain filing systems. 

• Ability to operate standard office equipment. 

• Ability to analyze documents to determine compliance with rules, regulations, and 

• procedures. 

• Ability to communicate effectively both orally and in writing. 

• Able to move about the campus freely and lift and carry up to 35 pounds. 

All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services.

$28,000 - $30,000 with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Special Instructions to Applicants:

Allen Holloway
Director of Physical Plant

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Child Maltreatment, Criminal Background Check, Substance Abuse Testing

The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check.  A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Hearing, Talking

Occasional Physical Activity:

Repetitive Motion, Standing, Walking

Benefits Eligible:

Yes

Weather/Event Essential:

No

Required Background Checks:

Child Maltreatment, Criminal Background Check, Substance Abuse Testing