Unit Coordinator

POSITION SUMMARY

As a Unit Coordinator, you will work closely with the Unit Manager, Social Services, and the interdisciplinary team to support the day-to-day administrative and operational functions of the unit. You will play a key role in coordinating communication, managing scheduling and documentation, and ensuring smooth workflows across the care team. This role is essential in supporting resident care by maintaining organized systems, assisting with admissions and appointments, and serving as a central point of contact for staff, residents, and families.

KEY RESPONSIBILITIES

• Coordinates staff scheduling for the unit and prepares bi-weekly payroll accurately and in a timely manner
• Functions as a receptionist for the unit, taking messages and returning calls for the Unit Manager, Social Worker, and Nursing staff; frequently checks and promptly responds to all emails
• Transcribes Physicians’ orders; manages pharmacy refills; ensures all nursing forms are current and available
• Responsible for filing, copying, and scanning/faxing documents; distributes mail and orders supplies for the unit
• Creates and maintains various resident files such as disaster, personal effects, mortuary designation, annual universal lifeline forms, as well as summarizing monthly behavior monitoring log
• Coordinates and completes all non- employee sitter files; partners with Human Resources to ensure background checks are completed, and works with families to complete required duties check off the list
• Greets, welcomes, and interfaces with all visitors, families, residents, patients, and staff
• Works closely with families and unit staff to coordinate internal/external resident appointments; prepares for and assists with new admissions; answers call lights and, participates in all quality improvement activities
• Responsible for contacting families and communicating the following: appointments, bed hold notifications, information requests, and miscellaneous information on behalf of the Unit Manager, Social Worker, and IDT
• Monitors residents checking in to and out of the unit
• Completes online or routine catalog shopping for resident needs as directed by Social Worker and Unit Manager
• Performs other duties as assigned

JOB DETAILS

• Pay Rate: 27.00 to 27.04
• Shift Schedule: DAY
• Days Off: Sunday, Saturday
• Working Days: Monday, Tuesday, Wednesday, Thursday, Friday

REQUIRED QUALIFICATIONS

• High school diploma or equivalent
• One year of experience in along term health care setting working directly with residents, families, and staff preferred
• Experience in coordination of services in a health care setting, preferred
• Cultural sensitivity of Jewish traditions and Russian Émigré issues
• Strong English communication skills (written, verbal, and comprehension)
• Strong interpersonal skills, proven ability to handle sensitive and confidential situations
• Strong analytical, organizational, time management, and problem-solving skills
• Ability to work cooperatively as a member of a team
• Demonstrated strong computer skills including MS Office, Excel, Word, and electronic health records 

PHYSICAL REQUIREMENTS

• Ability to lift, push, pull, or carry a minimum of ten to fifteen (10 to 15) pounds.
• Ability to stand for extended periods of time
• Must be able to assist in the evacuation of residents during an emergency
• Ability to bend, stoop, stretch, twist, sit, and reach 
•  Fine motor skills
• Good visual acuity
• Perform tasks listed above with or without the aid of mechanical devices