US Federal Solutions

Workflow Manager - TMT Coordinator

Administrative SupportConfirmed live in the last 24 hours

Full-timeWashington, USANo salary listed

About the Job

Requirements

At least 4 years of experience in workflow management, executive support, or administrative operations within a federal or Department of Defense environment.
An associate degree or higher.
An active Secret clearance.
Experience managing tasking systems such as TMT or similar workflow tools.
Strong knowledge of Air Force or Department of Defense correspondence standards.
Proficiency with Microsoft Office Suite and SharePoint.
Experience supporting Headquarters Air Force or senior-level leadership offices.
Familiarity with records management systems such as AFRIMS.
Experience preparing executive-level briefings and status reports.
Ability to operate effectively in high-tempo, deadline-driven environments.
The role requires onsite work at Joint Base Andrews, with office hours from 0800 to 1700, Monday through Friday.

Responsibilities

Serve as the primary administrator for the Task Management Tool, managing intake, routing, tracking, and closure of organizational taskings.
Monitor incoming actions daily and ensure tasks are assigned within 24 hours to the appropriate directorates or external stakeholders.
Maintain visibility of task status, identify deadline risks, and coordinate follow-ups to ensure timely completion.
Compile and distribute weekly task summaries on Mondays and develop executive status briefings on Fridays for leadership review.
Draft, format, and prepare official correspondence, reports, memorandums, and presentations in accordance with Air Force standards, including AFH 33-337, Tongue and Quill.
Conduct quality-control reviews to ensure materials are accurate, properly formatted, and ready for senior leader signature.
Manage the correspondence lifecycle, including tracking, coordination, and final distribution.
Track assigned actions and correspondence to ensure compliance with suspense dates.
Maintain accurate records in approved systems of record to support organizational transparency and accountability.
Coordinate with stakeholders to resolve delays and maintain workflow continuity.
Support records management in accordance with AFI 33-322, maintain file plans, and ensure proper classification and disposition of records.
Assist with electronic records filing and provide staff guidance on records management practices.
Deliver periodic training and support to records custodians to promote compliance and consistency.
Manage and maintain SAF/MR SharePoint and Air Force Portal sites, keeping content current, accurate, and organized.
Post and update materials within established timelines, typically within one business day of receipt.
Conduct regular site reviews to archive outdated content and identify issues such as broken links.

Workflow Manager

US Federal Solutions · Washington, United States · Full-time · Posted 2026-05-06

Workplace: on_site

Department: Human Resources

Description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Workflow Manager (TMT Coordinator)

Location: Pentagon
Clearance: Active Secret REQUIRED
Company: US Federal Solutions

Overview

US Federal Solutions is seeking a detail-oriented and highly organized Workflow Manager (TMT Coordinator) to support the Office of the Assistant Secretary of the Air Force for Manpower and Reserve Affairs (SAF/MR).

This role is central to maintaining operational discipline across the organization. You will manage the flow of taskings, correspondence, and executive communications, ensuring that leadership priorities are executed on time, with precision, and in full compliance with Air Force standards.

If you thrive in a fast-paced headquarters environment and are known for keeping teams aligned, deadlines on track, and deliverables clean and accurate, this role will put you at the center of mission execution.

Key Responsibilities

Workflow & Task Management (TMT)

Serve as the primary administrator for the Task Management Tool (TMT), managing the intake, routing, tracking, and closure of all organizational taskings
Monitor incoming actions daily and ensure all tasks are assigned within 24 hours to the appropriate directorates or external stakeholders
Maintain full visibility of task status, proactively identifying risks to deadlines and coordinating follow-ups to ensure on-time completion
Compile and distribute weekly task summaries (Mondays) and develop executive status briefings (Fridays) for leadership review

Correspondence & Executive Support

Draft, format, and prepare official correspondence, reports, memorandums, and presentations in accordance with Air Force standards (AFH 33-337, Tongue and Quill)
Conduct rigorous quality control reviews to ensure all materials are accurate, properly formatted, and ready for senior leader signature
Manage the end-to-end lifecycle of correspondence, including tracking, coordination, and final distribution

Suspense & Accountability Management

Track all assigned actions and correspondence to ensure 100% compliance with suspense dates
Maintain accurate records within approved systems of record, ensuring transparency and accountability across the organization
Coordinate with stakeholders to resolve delays and maintain workflow continuity

Records & Information Management

Support records management in accordance with AFI 33-322, maintaining file plans and ensuring proper classification and disposition of records
Assist with electronic records filing and provide guidance to staff on records management practices
Deliver periodic training and support to records custodians to ensure compliance and consistency

SharePoint & Content Management

Manage and maintain SAF/MR SharePoint and Air Force Portal sites, ensuring content is current, accurate, and well-organized
Post and update materials within established timelines, typically within one business day of receipt
Conduct regular site reviews to archive outdated content and identify issues such as broken links

Requirements

Office Hours:

0800 to 1700 Monday through Friday
Onsite at Joint Base Andrews

Required Qualifications

4+ years of experience in workflow management, executive support, or administrative operations within a federal or DoD environment
AS Degree or higher
Active SECRET CLEARANCE REQUIRED
Experience managing tasking systems such as TMT or similar workflow tools
Strong knowledge of Air Force or DoD correspondence standards
Exceptional attention to detail with strong organizational and time management skills
Proficiency with Microsoft Office Suite and SharePoint
Experience supporting Headquarters Air Force or senior-level leadership offices
Familiarity with records management systems (e.g., AFRIMS)
Experience preparing executive-level briefings and status reports
Ability to operate effectively in high-tempo, deadline-driven environments

Benefits

Employer-provided paid Medical / Dental / Vision insurance.
Employer matching 401K plan.
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Apply

Apply at US Federal Solutions

About the Company

US Federal Solutions

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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